Receipt for receipt of documents: form and sample

Organizations and individuals quite often transfer various documents to each other for temporary or permanent use. If important documents are transferred, the loss of which may entail consequences for the transferring party, a receipt for receipt of the documents is drawn up. Files in .DOC: Form of receipt for receipt of documents Sample of receipt for receipt of documents

How can I replace a receipt?

In relations between organizations, the role of a receipt can be played by official cover letters containing information about the documents being sent. However, such letters confirm only the fact of sending documents, and not at all the fact of receipt.

In order to confirm the fact of receipt of documents, the cover letter is drawn up in two copies, on the second of which the person who received the letter and documents (office secretary, accounting employee, etc.) puts the date of receipt and signature.

A more strict analogue of a receipt is the act of acceptance and transfer of documents. It is also used in relations between organizations, but unlike a receipt, it records both the fact of transfer of documents and the fact of receipt, that is, it is two-way. A transfer and acceptance certificate is drawn up in two copies, one for each party.

Cases of document use

There are many reasons when a citizen needs to transfer papers to another person:

• measures for registration and registration of citizens;
• interactions with real estate;
• various actions with tax authorities;
• granting the right to a person to be a representative in various authorities;
• processing loans from banking organizations.

Important! It is worth knowing that in some circumstances documents are transferred through an acceptance certificate, but often this is done through the interaction of any organizations, although the procedure and filling out the documents are similar and have essentially the same legal force.

There are many cases when a receipt may be required

How to prepare a receipt

There is no statutory form for receipts. You can use the template posted on our website and include your data in it.

The receipt is accepted by the courts as evidence, the main thing is that it is drawn up correctly and allows you to clearly determine who, when, from whom and what received.

As a rule, a receipt is drawn up by a person (a representative of an organization, an individual) who accepts the documents.

The structure of the receipt is as follows:

1. “header”, which indicates the name of the document - “Receipt for receipt of documents”, the date and place of drawing up the receipt and at the same time receiving the documents (sometimes indicating the hour);
2. information about the person who received the documents, indicating the full name, passport details, if necessary, position, name of the organization, information about the power of attorney, if the documents are accepted by proxy by a representative;
3. information about the person who transferred the documents, indicating the full name, passport data, if necessary, position, name of the organization, information about the power of attorney, if the documents are transferred by proxy by a representative;
4. the period for which documents are issued;
5. a list of documents indicating their details (date, number, title, year, number of sheets);
6. signature and transcript of the recipient's signature;
7. if witnesses were present when drawing up the receipt, their details are indicated.

You can make a receipt either by hand or in printed form. Signature is required.

The receipt is drawn up in one copy, it remains with the person who handed over the documents. After returning the documents, the receipt can be returned to the recipient.

Expert opinion

Semenov Alexander Vladimirovich

Legal consultant with 10 years of experience. Specializes in the field of civil law. Member of the Bar Association.

A receipt for receipt of documents is a document with a signature on which confirms the receipt of documents. The fact of transfer of documents can be formalized by an act of acceptance and transfer, in which one party transfers and the other accepts.

Documents on paper can be handed over in person against signature, sent by registered mail with return receipt requested, or transmitted using technical means, including information and telecommunication networks.

Electronic documents of individuals or legal entities, signed with qualified electronic signatures of the relevant persons, can be transferred to individuals or legal entities by creating a package of electronic documents signed with a qualified electronic signature and transmitting it using information and telecommunication networks. Electronic documents are accepted for transfer provided that the qualified electronic signature of the person from whom the electronic documents originate is verified and the ownership of this signature by this person is confirmed in accordance with Federal Law of April 6, 2011 N 63-FZ “On Electronic Signatures”.

Drawing up and execution of receipts

If you need to write a receipt for documents, you can use the information below.

General provisions

The receipt is written in a standard form in writing in free form on plain paper or on a form of a certain type, which is standard (in the case when the papers are drawn up in a state or other authority).

The receipt can also be issued in printed form. However, in the case of interaction between individuals, this method will not be the best, since if disputes arise, it will not be possible to conduct an examination of handwriting.

You can write the receipt by hand, or you can print it out

In most cases, a receipt is written by hand by individuals who are drawing up a simple agreement. This type has the advantage that if it is necessary to carry out operations related to handwriting, then with a high probability everything can be done successfully and the citizen can be identified by it. Among the disadvantages, it can be noted that there is a possibility of making many mistakes, and if they are left, the paper may be declared invalid.

The form is a form that provides an advantage, since the organization itself can take care of their preparation, and therefore employees will be able to use them in any case. Also, entering the data will not require a lot of time, because everything is already ready and you just need to fill in the empty fields.

Important! At the same time, handwritten data can make it possible to identify the author through a special handwriting operation.

The advantage of a receipt compiled using any text editing program is that the text will be clear and neat. The text can be easily edited and corrected and can be printed in required quantities. However, this type also has disadvantages, which we discussed above.

Also, sometimes the receipt is issued on a special form

What is contained in the receipt for the transfer of documents?

The following information must be included in the receipt:

• date and place of registration;
• Full name of the person accepting the papers, his passport details, place of residence;
• similarly, information about who is transferring the documents is included in the receipt.

Then information about the type of papers that are being transferred by the person is entered. It is important to indicate not only the name of the paper, but also its number and other data that can identify the document.

It is important to indicate in the receipt exactly which papers are being transferred

In addition, it is also important to indicate the purpose of transferring the papers and their number of sheets. Information about the date of return of the papers by the person is also indicated.

At the end you need to sign.

Important! The signature of the person accepting the documents is required. If there are witnesses, then they also sign.

The receipt is drawn up in one copy and is kept by the person who handed over the papers. When the papers are returned, the receipt is given to the person who took the documents.

The receipt must be kept by the person who handed over the papers

Receipt for receipt of documents for recognition as poor and registration

Dana gr. __________________ is that the following documents and copies of documents were received from him (her) “___” ________ 20__:

1. Application for recognition as poor pcs.
2. Tax registration documents pcs.
3. Documents on family composition pcs.
4. Documents on the income of the applicant and family members pcs.
5. Documents on the composition of property pcs.
6. Documents on the value of property pcs.

The documents are registered under number _____________ Gr. _______________ is notified that the decision to recognize the poor for the purpose of registering as those in need of residential premises or to refuse this is made within a month from the date of submission to the Department of Social Guarantees and Labor Safety of the city administration.

Moscow with all necessary documents.

"___" ________ 20__

Specialist _______________ / ___________ (signature, surname)

Sample receipt for receipt of documents for registration of property rights

Sample registration of postal items

It has already been said that the notification can stretch over several pages and include various applications and other important components. The size of the document depends on the reason for writing the letter.

Did you like a sample document, form or example of a finished form in .doc and .xls format? Save to social media networks and tell your friends - this is the best gratitude to us!

The date of signing, as well as the dates contained in the text of the notification, are issued digitally. Date elements are given in Arabic numerals on one line in the following sequence: day, month, year. The date and month are represented by two pairs of Arabic numerals separated by a dot, and the year is indicated by four digits, for example: 03/15/2010.

Receipt for receipt of documents for registration of property rights

1. Apartment purchase and sale agreement (notarized copy) dated February 4, 2021 on 2 sheets.
2. Certificate of family composition (original) dated March 08, 2021 on page 1
3. Certificate of ownership (original) dated February 4, 2016 on 2 sheets
4. Receipt for payment of state duty (original) dated March 08, 2021 on page 1

A total of __ documents on ________ sheets were accepted.

The documents were handed over by: ____________ / ______________ “___” ________ 20__. The documents were accepted by: ____________ / ______________ “___” ________ 20__.

Sample receipt for receipt of a document by a representative of a legal entity

How to fill out a pay slip book

Let's look at how to fill out a sample journal for issuing pay slips to employees, using an example.

Step 1. Title page.

Indicate the full name of the organization, the year for which the accounting book was compiled, the date it was opened, and the person responsible for it.

Step 2. Tabular part.

Filling out the table is not difficult. It is necessary to enter information about the employee (full name, personnel number, department in which he works), indicate the date of issue of the receipt. The employee signs in the last column.

Receipt for receipt of a document by a representative of a legal entity

Moscow "__"________________ 20___

I, ___ (full name, position, name of organization) __, received “__”____________ ____ the year ____ (indicate the exact name of the document and its details) ____ from _____ (full name, position, name organization) _____.

"__"_____________ ____ G.

_____________________________________ (position, name of organization)

________________/_________________ (signature) (full name)

Sample receipt for receipt of documents by a notary

Storage and transfer of receipts

The receipt is drawn up by the person who is the receiving party and is transferred for storage to the person whose documents were received.

Until the documents are needed again or any point specified in the receipt is fulfilled in advance, the document will remain in the custody of the transferring party.

Important! After this, the receipt will be returned to the party who accepts the documents or will be destroyed in front of all parties to the agreement.

As a result, it turns out that a receipt for receiving documents may not always be necessary for citizens, but its execution must be taken with great responsibility, because it is this document that will be the main one in circumstances of loss or damage to papers.

Until the conditions specified in the receipt are met, it remains with the party transferring the documents

Receipt for receipt of documents by a notary

This receipt was issued by me, ____ (last name, initials, notary position, name of notary district or state notary office) ____

is that from __ (indicate data identifying the person from whom the documents were received: _________________, full name, place of residence of the citizen, name, location of the legal entity, etc.) _____ the following documents were received:

1. Title of the document _______________
2. Type of document (original, copy) ____________
3. Document details (date, number, issued by) _______________
4. Number of sheets ______________

In total, __ (in numbers and in words) __ documents were accepted on _____ (in numbers and in words) ____ sheets.

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Modern document management involves the transfer of documents both within the organization and outside it. In the second case, it is important to record the fact of transfer or receipt of information on paper, for which a receipt for receipt of documents is used.

There is no strictly regulated form for the receipt, but when drawing it up it is necessary to adhere to certain rules.

The fate of an important transaction, the outcome of a legal battle, etc. may depend on the correctness of such a document. Let’s consider what you should pay attention to when drawing up a receipt.

1. Mandatory receipt details
2. How to write a receipt correctly
3. Some important points

Sample journal for issuing pay slips

It is more convenient to keep a journal in the form of a table. The names of the columns are any, but these must be indicated:

• serial number of the record;
• Full name of the employee;
• job title;
• Personnel Number;
• date of issue of the receipt;
• signature.

Approve the details of maintenance and the procedure for filling out along with the document form. Also state there that making changes retroactively is not allowed. Develop and write down in the order rules for correcting errors. Under signature, familiarize the person in charge with the rules for maintaining documents.

IMPORTANT!

The information contained in the receipts is personal data, therefore the responsible person must be familiarized with the rules for processing and storing personal data (Federal Law “On Personal Data” dated July 27, 2006 No. 152-FZ).

Mandatory receipt details

In order for the receipt drawn up during the transfer of documents to be valid and can be used as evidence in court proceedings, the following data must be indicated in it:

• the exact name confirming that this is a receipt or an act of acceptance and transfer;
• detailed information about each of the parties, including personal data, number, date and place of issue of the passport, information about the place of registration;
• date of transfer and place thereof;
• the purpose of the documents and the date of return (for example, when transferred to government agencies);
• an indication of the nature of the documents transferred, their numbers and creation dates;
• if copies are transferred, then their type (notarized, certified, simple);
• signatures of both participants in the program with transcript.

Why is a receipt required?

A receipt for receipt of documents is required to confirm the fact of transfer of documents from one person to another.

The receipt can be used by all persons: both legal entities and individuals.

In circumstances where official papers are transferred from one person to another citizen, the latter assumes full responsibility.

A receipt is required to confirm that documents have been transferred

Circumstances may be such that the receipt is a mandatory element (in most cases this applies to government agencies), or such that it can only be a part that is optional. It is worth understanding that it is always recommended to make a receipt.

It is better to take the receipt seriously and not avoid using it if a citizen needs to transfer important documents. If it happens that the documents are damaged or lost, but they were indicated in the receipt, then all actions for payment and restoration will be carried out by the person indicated in such a document.

Important! This way you can protect yourself and insure yourself against such emergencies.

This is especially true when transferring such serious documents as:

• personal papers (passport, birth certificate, SNILS, TIN and others);
• documents on the right to housing;
• documents confirming that the person has registered with tax authorities and other services.

When transferring important documents, it is better to always issue a receipt.

Important! It is also worth remembering that under current circumstances that require litigation in connection with a conflict or controversial situation, it is the receipt that is the document that will determine the court’s decision.

How to write a receipt correctly

Expert opinion

Semenov Alexander Vladimirovich

Legal consultant with 10 years of experience. Specializes in the field of civil law. Member of the Bar Association.

The receipt, a sample of which is given below, is drawn up in a certain sequence. First, the name of the document is indicated, that is, “Receipt,” and the purpose of its preparation is the transfer of documents.

Then you need to indicate who is transferring the documents and to whom. For the most accurate identification of each party, the last name, first name and patronymic of each party, the series and number of the passport, permanent residence address, and sometimes the date and place of birth are used.

After specifying information about the receiving and transmitting parties, there follows a list of documents with the name of each of them, the number and date of creation, the designation of the total number of documents and the number of sheets in them. The signatures of the parties complete the receipt.

Rules for transferring documents

When there is a need to transfer important documents, the responsible party must first collect and prepare all the documentation. Only after the required package has been collected can you proceed to the stage of drawing up a receipt. After its preparation, the party that transfers the documentation must carefully read the text of the receipt.

If all the information entered is true, and the originator’s signature is similar to that in his general passport, the subject of the agreement can be transferred.

In turn, the recipient must check the list of documents received so that it matches what is indicated in the text of the receipt.

So, let's summarize the procedure:

• Collection of documentation.
• Drawing up a receipt.
• Familiarization with the text of the paper and the list of provided documentation.
• Signing the paper.
• Transfer of documentation.

Some important points

If we are talking about transferring information from one individual to another, then it is better if a receipt for receipt of documents is left by hand. If disputes or any misunderstandings arise, this will allow you to quickly establish the authorship of the text and the authenticity of the signature.

Ideally, the receipt should not occupy more than one sheet. But if the list of documents being transferred is large enough, it is permissible to draw up a larger receipt. You just need to make sure that the signature of the person who accepted the documents does not appear on a separate page. This may raise doubts about the authenticity of the entire document.

Corrections in such a document are not encouraged, but are still acceptable. However, each correction must be certified by the signature of the author of the receipt or both parties.

Making a receipt for receiving documents yourself is quite easy. You just need to draw it up correctly and remember to confirm it with the signatures of the parties.

Package of documents issued upon dismissal

The dismissal of an employee is formalized by an order (instruction) on the termination of employment relations with the employer, with whom the dismissing person must be familiarized with the signature. On the last working day, the employee must be given the following documents:

• Work book in the form approved by Decree of the Government of the Russian Federation of April 16, 2003 N 225
• Certificate of the amount of earnings for the previous two years, in the form approved by Order of the Ministry of Labor of Russia dated April 30, 2013 N 182n (for making insurance payments in case of temporary disability and in connection with maternity)
• Information on OPS insurance premiums (extracts from the SZV-M and SZV-STAZH forms, which will be required when the employee applies for a pension)
• Personal medical record (if the specifics of the job require hiring if available)

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Sample receipt for receipt of documents

Details

Sample receipt for receipt of documents

MUNICIPAL BUDGETARY EDUCATIONAL INSTITUTION – SECONDARY SCHOOL No. 2

RECEIPT

We hereby certify that when applying for admission to the school

(last name, first name, patronymic of the child)

(registration number of the application for admission of the child to school ________________) MBOU-secondary school No. 2 accepted the following documents from the student’s parents upon presentation of the original according to the list:

Availability mark (yes/no)

Copy of the child's birth certificate

A copy of the child’s registration certificate at the place of residence or place of stay, or

a copy of a document containing information about the child’s registration at the place of residence or place of stay (for admission to 1st grade)

A copy of the identity document of the parent (legal representative)

A copy of a document confirming the applicant’s relationship (legality of representing the student’s rights)

A copy of a document confirming the relationship (legality of representation of the rights of the child) of the applicant (for children who are foreign citizens or stateless persons)

A copy of a document confirming the right of foreign citizens or stateless persons to stay in the Russian Federation (for children who are foreign citizens or stateless persons)

Personal file of the student (when transferring from another educational organization)

Transfers of money between individuals or company representatives must be supported by official documents. For this purpose, special contracts are drawn up or a receipt is used.

Each document contains information about the amount of the amount, the subject of the agreement and the terms of return. A receipt between private individuals is usually used. It can be certified by a notary or drawn up in front of witnesses. The 2021 receipt must contain significant information, otherwise it has no legal significance.

Need for witnesses

Sometimes citizens prefer that witnesses be present when handing over papers. Witnesses can be any citizens who are not interested parties (they must be over eighteen years of age and have legal capacity). Witnesses must also be indicated in the receipt (their name information, passport information and place of residence information).

Witnesses sign and thereby confirm that all documents were given as required.

You can hand over documents in front of a witness and indicate his details in the receipt

It turns out that witnesses are a kind of analogue of notarization.

Why do you need a receipt in 2021?

It is represented by a document proving the transfer of cash. It is allowed to draw up a promissory note not only between citizens, but also between representatives of organizations.

It includes information about what amount and under what conditions was transferred to the recipient. It does not always apply to lending money, as it is sometimes used when selling a car or receiving papers.

Usually a receipt for the debt is used, so if the debtor for various reasons cannot or does not want to repay the funds, then the creditor has the right to go to court. The available document acts as proof of the transfer of money, and also confirms the recipient’s failure to fulfill obligations.

In 2021, using a receipt, you can sell cars and other property, take out loans, or accompany large cargo as a freight forwarder. It is not a mandatory document, but it is recommended to be drawn up, as it can act as evidence in court if disagreements arise between the parties to the transaction.

Regulatory regulation

A receipt between individuals or companies is drawn up on the basis of the provisions of Art. 808 Civil Code. It is formed in writing, and also confirms the fact of transfer of money or papers. The regulations do not contain information about the rules for its preparation.

Attention! Judicial practice shows that creditors often return funds using the forced method due to the presence of this document.

In Art. 163 states that there is no mandatory notarization if the transaction itself does not require certification. If people turn to a notary, then the specialist only certifies the loan agreement, and the receipt is only an appendix. The need to contact a notary asking for significant amounts of money for services is determined by both parties.

Legal force

A receipt is analogous to the act of transferring money. It has legal significance only if the following requirements are taken into account:

• drawn up in the hand of the debtor;
• the amount is given not only in numbers, but also in words;
• in some situations, notarization is required;
• if the loan size exceeds 10 thousand rubles, then the provisions of Art. 808 Civil Code.

If the above conditions are not met, then even through the court the creditor will not be able to forcibly return the funds. Sometimes even the testimony of witnesses does not help.

The document specifies the period during which the money will be returned. Even periodic payments are allowed, so a payment schedule is attached.

It is allowed to indicate the amount of interest that the debtor will have to pay if he fails to fulfill his obligations for various reasons. But through the court it is usually possible to repay only the debt, without accruing interest.

How to properly draw up a receipt in 2021?

When transferring funds, an official document is required confirming the completion of this transaction. A receipt is ideal for this.

Expert opinion

Semenov Alexander Vladimirovich

Legal consultant with 10 years of experience. Specializes in the field of civil law. Member of the Bar Association.

It can be drawn up when concluding various transactions. There is no exact form of this document, so it can be formed in free form.

It can be drawn up when selling property, borrowing money, or paying for services.

Specific information depends on the specifics of the operation, but the following data is entered as standard:

• information about each participant in the transaction, which includes passport data, full name, registration addresses and telephone numbers;
• if the party is represented by a company, then its name, legal address and other information are provided;
• obligations arising for each participant;
• the amount of the transferred amount;
• date of formation;
• signature of the compiler with transcript.

Filling out is possible not only by hand, but also using a computer, but the debtor signs and decrypts it by hand.

Who writes?

The document is generated exclusively by the person accepting cash. Although it is allowed to use a computer, signatures and transcripts must be made by hand only

Attention! It is recommended that the document be completely drawn up by hand, since in this case the debtor will not be able to prove in court that he has nothing to do with the paper, since a handwriting examination is easily carried out.

It is permitted to use the assistance of a representative represented by an individual and possessing a notarized power of attorney.

Handwritten or printed?

Any option has legal force, but the signature and decoding on the part of the debtor must be placed only by hand.

If the recipient of the money has incomprehensible and ugly handwriting, then a computer is used.

Attention! If the judge cannot make out the information contained in the document, then he will not be able to make an objective decision.

Details and requirements for registration

• date and place of compilation;
• information about participants;
• the exact amount of the transferred amount, and it is indicated not only in numbers, but also in words;
• if currency is issued, then the current exchange rate is given, at which the amount to be refunded in rubles is calculated;
• the period for which the money is provided to the originator;
• refund method;
• interest rate.

There are no special design requirements. First, the name of the document is indicated in the middle of the sheet, after which the circumstances of the transaction are given. The recipient of the loan amount must fill out the document.

Additional terms

If a transaction is concluded that requires notarization, then the loan agreement must be certified. A previously written receipt is attached to it.

If the amount is transferred in front of witnesses, then information about these persons is included in the text of the document, and they also sign with a transcript.

Sample receipt 2021

There are many types of receipts that differ in the content and nature of the transaction. People planning to prepare a paper can use the sample receipt 2021. You just need to enter your own data, then sign and indicate the loan amount.

In Word, you can easily change the basic information in a document, after which the text is printed and signed.

Attention! As soon as you load the downloaded sample onto your computer, check that the information you have is correct so as not to use inappropriate text.

What are witnesses needed for?

When drawing up a receipt, witnesses are often involved. Typically, their presence is insisted on by the lender, who wants to enlist the support of uninterested parties. Information about each witness is included in the text, and a separate list is usually made.

Reference! Only disinterested citizens who cannot be relatives of the parties to the transaction are involved.

The text includes the full names, information from passports and places of registration of all witnesses. People signing the receipt confirm that the loan amount and other terms in the text correspond to the previously agreed conditions.

Do I need to have it certified by a notary?

By law, when drawing up a promissory note, it is not necessary to involve a notary, but participants can use the services of a specialist. This is especially true if a property is being purchased.

The presence of a signature from a notary is favorably perceived by the judge if the lender has to go to court to forcefully collect money from the debtor. The specialist charges a fee for services depending on the tariffs of the notary’s office, so the calculation is made on the spot. The register of offices can be easily found on the Internet.

Is it necessary by law to keep records and register pay slips - a journal?

The labor legislation of the Russian Federation provides for the mandatory maintenance of payslips in relation to wages paid to personnel.

This sheet is a written explanation of the amount that makes up the employee’s salary; similar information is provided to each worker, regardless of the method of payment.

Do I need to keep records of sheets, register them in a journal or other summary document?

Accounting and registration

A payslip is a form that displays the following information:

• parts that make up the salary. Depending on the organization, wages may include salary, bonuses for length of service, for special working conditions, for class rank, and others;
• the amount of deductions indicating the grounds for their creation;
• the total amount to be paid to the employee via a bank card or by hand.

The Labor Code of the Russian Federation obliges each employer to issue this payment form so that the employee can track the correctness of the accruals and the employer’s compliance with labor law standards.

The Labor Code of the Russian Federation does not oblige employers to keep records of their issuance or register them in a consolidated journal.

However, there are cases when employees claim that they did not receive this document from the employer. Basically, such moments are associated with disputes that often arise in labor relations.

For this reason, many employers keep special accounting journals reflecting information about the issuance of pay slips to employees.

Receipt of such a document is confirmed by the employee’s signature.

The employer has the right to approve any form for accounting control. In this case, it does not matter how the employee receives his salary: in person or in a bank account.

The procedure for their issuance and registration is established by the employer in a local regulatory act.

Payment of funds is carried out on the basis of the payroll after the calculations have been made in the payroll.

Is it required for use?

Keeping a logbook and issuing slips for signature, registering all issued payroll forms is a guarantee that the employer complies with the necessary labor law standards.

If the issuance of such documents is violated, the employer may be held accountable by the labor inspectorate.

Therefore, filling out the journal, which reflects the fact that the worker has received a pay slip, is carried out in the interests of the employer and is a necessary guarantor of the company’s law-abiding nature.

The law of the Russian Federation does not provide for such a document.

There are no specific requirements for its registration and maintenance, except for the standard rules adopted for maintaining documentation of this type.

The logbook must have:

1. title page, indicating the date of its maintenance;
2. numbering, indicating the number of pages; the logbook must be stitched and numbered. The last page must be affixed with the organization's seal.

The financial department is responsible for maintaining all documentation related to payroll and other documentation.

The accounting department must store payslips for at least 5 years; their destruction is possible only after an audit.

Document validity period

The period during which the receipt is valid is indicated directly in the text. If this information is missing, then the document is considered to have legal force until the debt is repaid. The return process can be carried out at once or in parts.

When drafting the text, it is advisable to indicate the exact time frame when the creditor must receive funds from the debtor. Otherwise, the borrower may deliberately delay repayment. As a standard, without information about the duration, the receipt is valid for a year, after which the limitation period begins.

Attention! If there is no date, the debtor must return the funds upon the first written request from the creditor.

If the document contains an exact date when the funds must be returned, then after the expiration of this period the statute of limitations begins. It lasts for three years, so if during this period the creditor is unable, for objective or unjustifiable reasons, to file a claim in court, then in the future he will not receive support from the court and bailiffs.

Who issued the receipt

There is one more subtlety. When a document is handed over to a certain person in a company, you need to understand whether he is an employee and can accept documents. We had such a curious case when the courier allegedly handed over documents, but they did not reach the management of the counterparty.

The courier presented a receipt. But it was not possible to find an employee in the company who signed this receipt. Perhaps it was actually an employee of another organization located in a nearby office building, who mistakenly thought that the documents were for him, and then threw them away as unnecessary and unwilling to understand.

It is impossible to completely protect yourself from such a nuisance, since the counterparty is not obliged to provide you with information about its employees and their powers. The presence of the counterparty's seal in addition to the signature helps in part.

So in particularly difficult cases, it is better to send bound and numbered documents by registered mail with a list of attachments to the official address of the counterparty.

What to choose: a receipt or a loan agreement?

Lending money requires drawing up official documents. When contacting a bank or microfinance organization, a loan agreement is drawn up, and when collaborating with individuals, a receipt is usually used. The agreement is formed by both parties, and the receipt is drawn up and signed exclusively by the debtor.

Both papers have legal value, so they can be used in court to forcefully collect money from the debtor. But a well-drafted contract is considered a more powerful argument.

It specifies all the conditions for the return of funds, and also attaches various certificates. Therefore, when transferring a large amount, it is advisable to use an agreement.

Why do employees need to be introduced by signature?

Such a document assumes that company employees will follow the instructions listed in it, but not all employees are always aware that this or that instruction exists. In a normal situation, this is the task of the head of a structural unit - to convey to his subordinates all management decisions and ensure that they are carried out. But this is not always done in a timely manner, and therefore the best option would be for each employee to sign such a document, confirming that they have read the paper, understood everything written and undertake to comply with the instructions. This approach allows disputes between management and subordinates to be resolved with minimal effort. In addition, if a task is not completed as expected or on time, it is always clear who is responsible for it and who needs to be fined or even fired.

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