Certificate from the place of work at the place of request: sample certificate, requirements for its execution - Documentation, document forms - Teaching

A document called “ Certificate of Employment ” may be needed in a variety of cases. Very often, the employee needs it to present it to government organizations, social security authorities, banking and credit institutions, etc. The certificate is confirmatory in nature and may contain information about the employee’s salary, position, length of service and work experience, etc.

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What do you need to obtain a certificate from your place of work?

At some enterprises, in order to obtain the necessary certificate from an employee, no documents are required - it is enough to contact the immediate supervisor or a representative of another structural unit with an oral request. But this is not always the case: in most, especially large companies, the employee is required to provide a written request or application for a certificate, in which he must indicate the purpose of obtaining the document and also what information needs confirmation.

But it should be noted that the law gives the employee the right not to inform the employer about where exactly the certificate is required and for what reason.

Sample 2021

Since the law does not impose any requirements for the content of this document, one should mainly proceed from the requirements of the organization or government body to which it needs to be provided. The document is printed on a regular A4 sheet; you can use company letterhead.

Regardless of the specific sample and requirements at the place of presentation, a certificate from the employer contains the following information:

full name of the organization indicating contact details and details;
information about the employee (full name, official position title, length of service at this place and information about salary for a certain period of time);
date, signature and transcript of the signature of the responsible person, as well as the company seal.

The form and samples of some documents are presented below: as you can see, the features of the content of the text depend on where the demand must be presented.

Does an employer have the right to refuse to issue a certificate?

By law, an employee has the right to receive any information from his employer regarding his work activities for subsequent presentation at the place of request. It can be issued in the form of a copy, an extract from an internal company document, or a certificate.

The period between the application requesting a certificate and its receipt should not exceed three days.

If the company refuses to issue the required paper for any reason, the employee has the right to go to court.

About validity periods

Like any other certificate, an extract from the place of work from an individual entrepreneur at the place of residence has its own validity period. They must be followed so that no problems arise when carrying out any actions in government institutions.

A certificate of employment has different validity periods depending on the situation. The following examples can be highlighted:

Help for obtaining a visa	will be valid for 30 days after receipt
Document confirming income for the purpose of obtaining a mortgage loan	no more than 10 days
Certificate received to recognize a low-income family	also has a statute of limitations of 30 days

State institutions have a skeptical opinion regarding entrepreneurs, because changes in the data specified in the certificate may occur at the time of consideration of the applicant’s case. Thus, problems may arise in confirming your own income or employment.

From the above it follows that individual entrepreneurs, like registered enterprises, have the right to issue income certificates and other certificates to their employees to carry out any of their own intentions.

These documents have legal force and are accepted in all government and financial institutions.

Who issues the certificate

Typically, the certificate is issued by the head of the department whose jurisdiction includes the requested information. If an employee needs a certificate about his profession or position, then he must contact the personnel department, if about wages - accordingly, to the accounting department, etc. But if the head of a structural unit can directly prepare the certificate, then it must be certified by the director of the company or a person authorized to sign such documents.

Certificate for pension

Typically, a certificate is provided if the salary indicator is less than a coefficient of 1.2. In order to receive a document, you must write an application to the employer.

Company name, address, INN, OGRN

REFERENCE

for calculating pension No. 2020

The employer confirms that for the specified dates all accruals were transferred to the Pension Fund in the proper manner.

Chief accountant (signature) Ivanova Yu.A.

Rules for preparing a certificate

There is no single, unified, mandatory sample of a certificate of employment. Enterprises and organizations have the right to write it in free form or use a template developed within the company (however, such templates must be registered in its accounting policies). Regardless of which option the company chooses, the certificate must contain a number of necessary data :

Name of the organization,
date of compilation,
information that needs to be confirmed
signature of the company director.

It is not necessary to put a stamp on the document, since since 2016 legal entities have been exempted from the obligation to certify their papers with seals and stamps (however, in this case it is advisable to include the organization’s details (address and telephone number) in the document, otherwise the certificate may simply not be issued accept where it is provided).

The certificate must contain only relevant and reliable information; entering into it knowingly false or unreliable information can lead to administrative punishment for organizations and officials in the form of a large fine.

If any documents or copies thereof are attached to the certificate, then information about this should also be recorded in the certificate itself in the form of a separate paragraph about the attached documentation.

Where can they be provided?

To social security

For families recognized as low-income, the state pays a monthly allowance. They are also eligible to receive subsidies.

To appoint him to social security, they bring a certificate from work about their income for the last 3 months, which indicates the following information:

name of the organization, its details;
FULL NAME. employee, position and structural unit;
How long have you been working at the company?
monthly income.

In this case, the type of income must be determined: wages or benefits. The amount of alimony is deducted from the total amount (if the employee pays it). The basis for the certificate is personal accounts and pay slips.

In the Institute

A student employee may need a certificate in the following cases:

it is not possible to come to the exam due to a business trip or work necessity;
correspondence students to confirm the fact of work.

Drawed up on regular letterhead, indicating the start time of work and position. Instead of a specific addressee, the phrase “for provision at the place of request” is written.

An example of a certificate of employment for a university.

This type of certificate is required by former employees when registering with the employment center to determine the amount of benefits. Indicated:

period of work in the organization;
operating mode;
average earnings for the last 3 months;
were there unpaid periods in the 12 months before dismissal (sick leave, administrative leave, downtime, parental leave under 3 years of age).

Rules for issuing a certificate

The certificate can be written either by hand or in printed form, either on a standard A4 sheet or on the company’s letterhead (the latter option is convenient because it contains details). The certificate can be issued in as many copies as required, and each of them must be properly certified.

Upon receipt of the certificate, the employee must carefully check it and, if any errors are found, request the issuance of a new document - the solution to many important issues, as a rule, depends on the content of the certificate, so inaccuracies, corrections and blots in them are unacceptable.

Sometimes enterprises ask the employee to confirm receipt of the certificate by signing in the internal document log.

Why do you need a certificate of employment?

The full list of situations when a certificate of employment is needed is quite wide:

If the potential employee is participating in a relocation program. The manager must draw up a document that will confirm guaranteed employment. For emigrants from some countries, having a certificate is a prerequisite.
If the new employee is a student who has just graduated from a university or college. Educational institutions enter into employment agreements for their graduates with certain organizations, and in the future the certificate acts as a guarantor for them to fulfill the terms of the agreements by the other party.
For foreigners, a certificate is needed when applying for a work visa. It must be submitted to the consulate along with other documents.
When a prisoner is granted parole and subsequently registers with the Jobcentre, a vacancy is found for him. If he and the employer are satisfied with everything, the future employee brings documents for employment, and the director provides him with a certificate, which is subsequently given to the central office.

When hiring, employees can ask employers to issue an appropriate certificate.
If the organization is planning staff reduction or liquidation, the employer may be required to apply for employment. Usually it is drawn up for well-proven employees for their successful employment in the future.

See also: How to put money on a Sberbank card?

In addition to the certificate, as proof of the start of the employment relationship, the employer also issues an order for employment, but it remains in the personnel department; the employee, if necessary, can only receive a copy of it.

Sample certificate of employment

First, indicate the full name of the company, just below its actual address and telephone number.
Next, put the date the document was compiled, then in the middle the word “Certificate” and its number according to the organization’s internal document flow.
Then comes the actual necessary information: here you must completely enter the last name, first name, and patronymic of the employee for whom the certificate is intended, as well as certify the necessary facts.
After this, if the employee has named the recipient of receipt, you can indicate to whom the certificate will be presented.
At the bottom, the document must be signed by either the director of the company or his authorized representative (indicating the position and a transcript of the signature).

Certificate for a bank in free form: sample as a general rule

As mentioned above, if the bank does not have an internal standard for a certificate of income for granting a loan, the borrower has the right to submit a certificate of salary for the bank in free form.

However, the admissibility of freely forming a certificate form does not exclude the need to fulfill the general requirements for documents of a similar nature, and therefore, the salary certificate provided by the employer to provide a loan according to the general requirement must contain the following information:

name of the enterprise providing the certificate (full name and legal form must be indicated);
TIN and bank details of the organization, legal address and contact details;
Full name of the person to whom the certificate is issued;
date of issue of the document;
information about the form of employment (permanent work, temporary, urgent work, etc.);
length of service at the enterprise of the person to whom the certificate is provided (date of receipt and period of work);
information on income for the period required by the credit institution;
signatures of officials (manager and chief accountant of the enterprise), seal.

Features of compiling archival certificates

Institutions must provide extracts from archives upon request. For example, these statements may relate to salary, length of service, position. An archival certificate is a document with provisions confirming any archival information. Office forms are used to complete it. Paper content:

Title of the archival document.
The date it was compiled.
Registration indexes.

Archival certificates are formed on the basis of documents taken from the archive. Only originals or copies that have been certified by a notary are suitable for extraction. The certificate must be signed by a specialist responsible for working with the archive.