Sample certificate of leave from work 2021

Let's sum it up

A leave certificate is issued by the employer at the written request of the employee if the latter needs it. The legislation allows 3 working days for the issuance of such a certificate.
There is no set form for the leave certificate. It is usually drawn up on the letterhead used by the employer for correspondence.
The document must contain information about the employer who issued the certificate, about the person to whom its contents concern, and about the event in respect of which the certificate was issued. The document is signed by the responsible persons and registered.

An employee of any organization has the right to request a leave certificate from his employer. And the latter has no right to refuse to provide him with this documentation.

What kind of document is this?

Expert opinion

Gusev Pavel Petrovich

Lawyer with 8 years of experience. Specialization: family law. Has experience in defense in court.

Dear readers! The article talks about typical ways to resolve legal issues, but each case is individual. If you want to find out how to solve your particular problem , contact a consultant:

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A certificate of leave from the main place of work is a document that contains information regarding the period of provision of annual paid leave to the employee.

Since labor legislation does not provide for a unified form, such a certificate is issued in free form.

What it is

A certificate of leave from work can be requested by an employee from the employer at any time. Before the start of the vacation period, such paper may be needed by those individuals who apply for a visa to be able to enter the territory of another country. In some cases, such a document is required to be provided by the kindergarten administration when the child will not attend the institution for some time.

It should be noted that when it comes to obtaining a visa, it is more important for representatives of the embassy or consulate to obtain a document prepared by the employer stating that the citizen applying for a visa actually works for the company and receives a salary in a certain amount.

At the same time, the same certificate indicates when the employee plans to take vacation. This is possible for the reason that there is no clearly established form for a vacation certificate.

In what cases is it required?

Help may be required in various cases.

For kindergarten

The kindergarten usually requests a document confirming the fact of leave from the parent if the latter does not plan to bring the child during it.

The certificate is needed in order to keep a place for the child.

Other reasons are also possible: receiving a kindergarten out of turn, paying on preferential terms, etc.

For the visa

To obtain a visa to some countries, consulates request a certificate of leave from work, a sample of which is posted on their website.

Typically, such a document must contain information about the position of the person issuing entry documents, income level, duration of paid rest and information confirming the preservation of the job.

Consulate employees reserve the right to call the visa applicant’s management and verify the accuracy of the information provided.

For maternity leave

A certificate from work may also be needed when applying for maternity leave if a woman has changed her place of permanent employment in recent years.

The information in the certificate must contain the same information as when applying for a visa.

For a part-time job

Employees often request such a certificate if they work somewhere as part-time workers and want the vacations at their main and additional places of work to coincide.

In the case of temporary work, when providing this document, the part-time employer must meet his employee.

Rules for issuing a certificate

The certificate of leave contains such information that will allow this document to perform the standard functions of a certificate of employment, but with additional information. For registration to go smoothly, the paper must contain the following information:

Full name of the organization where the employee works.
Date and originating number.
Full name of the employee.
The average monthly income of a worker, as well as his position.
The period for providing regular annual leave with pay, taking into account the preservation of the job.
The leave certificate must contain your registration number, signatures of the business manager and accountant.
If possible, it is necessary to affix the company seal.

As such, there is no template for a certificate from the employer about being on vacation, but on the Internet you can find an example of a form to fill out, which is used most often by organizations.

Example

Note! One of the most important details, namely the addressee, can be located in different places in the document. The only mandatory requirement is that it must be placed up, in the right corner. If you indicate the details above or below the business owner’s signature, the essence will not change.

The biggest problem for almost every employee is wording. If you do not have certain skills, mistakes cannot be avoided. To avoid problems, a certificate of employment must contain reliable information about the place of work, current position, length of service, vacation, as well as data on the level of wages for the month.

Until this information is confirmed by the employer, the paper will have no legal force. Another mandatory signature must be affixed by the head of the HR department.

What does a certificate of leave from work look like?

Expert opinion

Gusev Pavel Petrovich

Lawyer with 8 years of experience. Specialization: family law. Has experience in defense in court.

Many organizations use templates developed within the enterprise to issue a leave certificate, which are registered in its accounting policies.

This requirement is regulated not by the authorities requesting the data, but by the internal document flow rules of large enterprises and companies.

But if there are no requirements for the form of the document, then the content is regulated somewhat more strictly.

Design rules

Regardless of the specific purpose for which the document is drawn up, it must necessarily contain the following data:

full name of the organization;
Date of preparation;
information that requires confirmation (vacation period, salary, length of service, etc.)
signature of the head of the company.

Is it necessary to issue an order to postpone vacation? Find out here.

Form and content

From 2021, a round stamp is no longer a mandatory element of the certificate. Moreover, it can even be handwritten.

If the document is prepared on a simple A4 sheet, you should additionally indicate the details and contact information of the organization. Otherwise, it may not be accepted where it is provided.

The information contained in the certificate must be 100% current.

Entering deliberately false information into a document leads to administrative liability for the organization and its officials.

If any documents or copies thereof are required to be attached to the certificate, information about this must be contained in the document itself.

IMPORTANT! When receiving a leave certificate from your employer, it is strongly recommended that you carefully double-check its contents and, if an error is found, insist on issuing a new document.

The solution to many issues depends on the content of the certificate, and therefore it is better not to take risks.

Who signs?

The document is signed by the director of the organization.

Sample document

In order not to make mistakes when drawing up a certificate, you should know what should be indicated in this document and in what order:

in the header , a little lower - its legal and actual addresses of the organization, then - contact information.
under the heading and the word “Certificate” is written in the middle of the sheet. The document must have a serial number, which is recorded in the registration journal.
After the title comes all the necessary information. It is imperative to enter the full last name, first name and patronymic of the employee who requested the certificate. If the employee specified the recipient of the document, this data can also be recorded in the text.
At the very bottom of the document, the position and description of the position of the head of the organization authorized to sign the document is indicated.

The help looks something like this:

The order for the general director to go on vacation is here.

How to calculate sick leave based on the minimum wage? Find out here.

Validity period and method of certification

The vacation certificate does not require certification by a notary. An official's signature is sufficient.

Where and for how long is it stored?

The legislation does not regulate the timing and place of storage of leave certificates.

Typically, the employee’s statement about the need to provide this document is placed in the inbox and recorded in the journal.

It would not be superfluous to obtain a receipt from the employee (on this application) stating that he received the certificate.

Is it possible to take a part-time person?

Theoretically, a part-time employee can request a leave certificate. But usually this is not necessary. More often than not, the opposite happens.

For example:

Employee Ivanov, who works at his main place of work at the plant, is registered on a part-time basis as a loader in a store. In order for him to be included in the vacation schedule at his second place of work, the employer has the right to request a certificate of vacation from his main place of work and allow him to rest legally during the same period of time.

Despite the fact that at first glance, a vacation certificate does not seem to be the most serious document, it is often necessary to resolve important issues.

Due to frequent changes in legislation, information sometimes becomes outdated faster than we can update it on the website.
All cases are very individual and depend on many factors. Basic information does not guarantee a solution to your specific problems.

That's why FREE expert consultants work for you around the clock!

via the form (below), or via online chat
Call the hotline:

The right to annual paid leave is assigned at the legislative level to each citizen. Many have encountered a situation where they were required to provide a certificate of such leave. What kind of document is this, how to draw it up, where to get a sample certificate of leave from work, we will tell you in the article.

Providing annual paid leave

This means that vacation is granted for each working year, which, unlike the calendar year, is calculated not from January 1, but from the date the employee was hired. So, if an employee was hired on April 1, 2006, then his first working year will expire on March 31, 2007.

The presence of work experience is a legally significant basis for exercising the right to basic annual paid leave.

According to Part 1 of Article 121 of the Labor Code of the Russian Federation, the length of service that gives the right to annual basic paid leave includes: ¨ time of actual work, regardless of how the employee worked - full-time or part-time; ¨ time when the employee did not actually work, but in accordance with the legislation and other regulatory legal acts containing labor law norms, collective agreements, agreements, local regulations, employment contracts, he retained his job, in particular: ü time of annual paid leave ; ü non-working holidays, weekends and other rest days provided to the employee; ü the time the employee is on a business trip (Article 167 of the Labor Code of the Russian Federation); ü a period of temporary disability, as well as other periods when the employee receives state social insurance benefits (Articles 182 and 183 of the Labor Code of the Russian Federation); ü a period of advanced training with a break from work in the direction of the employer (Article 187 of the Labor Code of the Russian Federation); ü time of periodic and extraordinary medical examinations (Article 185 of the Labor Code of the Russian Federation); ü days of blood donation, days of related medical examinations and days of rest provided (Article 186 of the Labor Code of the Russian Federation); ü the time for which, by decision of the state supervision and control bodies over compliance with labor protection requirements, work is suspended due to violation of labor protection requirements through no fault of the employee (Article 220 of the Labor Code of the Russian Federation); ü a period of additional paid study leave and unpaid leave associated with admission and training in educational institutions (Articles 173-176 of the Labor Code of the Russian Federation); ü the period of distraction of an employee from work in connection with the performance of state or public duties (Article 170 of the Labor Code of the Russian Federation).

How can I obtain a certificate of place of stay on vacation if I am driving my own car?

YaroslavlChat

8.9 rating
expert

Hello, Lyubov! You can register at the place of stay in the residential premises where you will live during your vacation. As stated in the Rules for registration and deregistration of citizens of the Russian Federation at the place of stay and at the place of residence within the Russian Federation, approved by Government Decree RF dated July 17, 1995 N 713:9.

The essence of the document

A vacation certificate is classified as an official type of document. The source of information is the organization with which the employment contract is concluded now or in the past. Needed to confirm the presence of serious reasons for being absent from work for a specific period of time. Sometimes he proves information about the annual vacation period.

There are many cases where you are asked to provide such information. The manager has no legal grounds to refuse registration. Article 62 of the Labor Code confirms the rule. 3 working days is the maximum period within which a document must be received.

When is the certificate submitted?

When sending a request, a citizen must indicate exactly why he needed the information. This will simplify the preparation of the document, entering all the necessary information.

Table 1. Cases when a certificate of leave from work is required

When do you need help?	A comment
For a kindergarten where a citizen’s child was enrolled	An example is when a long vacation is planned, during which the child will not attend an educational institution. The document will be required in order for the baby to retain his place.
Visa application	Some consulates of certain countries request a certificate detailing the vacation period. It proves that the citizen has an official place of employment, and that the purpose of the trip remains solely recreation for a short period of time. The certificate does not become a substitute for information about the workplace itself and official income.
Taking leave from a part-time job	An employee has the right to receive vacations from several places at the same time; the law does not prohibit this. Certificates are needed to accurately determine the time and specific date.

How to register

The preparation of the document ( certificate of work for the kindergarten , etc.) is carried out by a personnel specialist or accountant. It is printed on company letterhead, which contains all the details of the enterprise. It states:

position of father/mother;
income level;
duration of rest;
information about maintaining a job during the period of departure.

The document is certified with a round seal (if the company has one in principle) and the signature of the director.

Kuravleva, who works at TsPS LLC as an engineer for certification of mechanical engineering products, must provide the kindergarten with a certificate of leave from work. A sample document is presented below.

Note that when obtaining an entry visa, the document is usually drawn up on the same principle as a vacation certificate from the kindergarten . The main difference is this: if it is drawn up for the director, then the signature of other responsible persons (accountant, deputy, etc.) will be required. If possible, we recommend writing the text also in English.

Also:

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Design rules, sample

The following registration rules and recommendations will help you complete any procedure without problems:

The basis for compilation is a blank sheet of standard A4 format.
If the enterprise has a special template, its design is also allowed.
The text is written by hand or typed using a computer. Then there is a printout using paper.
The director of the enterprise and the chief accountant put their signature.
The organization's seal confirms that the signatures are genuine.

It has already been said that there is no unified form of paper. Therefore, the use of free options is allowed. Regardless of the chosen solution, the rules for filling in information will be as follows:

The header must provide legal information to the enterprise. This applies to the date of preparation of the document and the number designation according to the internal document flow, location address and contact telephone number, OGRN, INN, KPP, full name.
In the center is the name - “Vacation Certificate”.
The main text begins with the citizen’s personal information. Indicate the time when work at the enterprise began. The position held is also indicated. They write separately when the annual vacation period begins and ends. A description of the average monthly salary is required.
Sometimes just below the main text they indicate the place where you needed to provide the certificate.
At the end there are the signatures of the director and the chief accountant, supported by a seal.

Design rules

We have already noted that there are no strict requirements for the form of this form. But its text must contain specific information.

In the header you need to indicate:

full name of the enterprise, INN, KPP, OGRN (OGRNIP), legal address and telephone number;
date of compilation;
outgoing number;
title: “Certificate of leave from work.”

The text contains information that requires confirmation:

FULL NAME. and employee position;
period of work in the organization;
average monthly earnings;
the period for which the employee is granted rest and the type of leave;
the organization to which the document is required should be mentioned (you can enter a general phrase: “For provision at the place of request”).

The document must be certified. To do this, the signature (with transcript) of the manager and accountant is affixed, as well as the company seal (if any).

If you need to attach any documents or copies thereof, information about this should be contained in the certificate itself. If necessary, you can attach an extract from the vacation schedule to the form.

IMPORTANT! When you receive a completed vacation certificate, you should carefully check its contents. If an error is discovered, you must insist on issuing a new document. If there are errors or inaccuracies, it cannot be submitted at the place of request.

Certificate of leave from work, sample

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Assurance

Internal organizational and administrative documents must indicate exactly how to certify certificates. Example - Regulations on the company's office work.

Documents can be signed only by a person vested with the appropriate authority. In most cases, they are transferred to the director of the company.

Local regulations may indicate other persons having approximately the same rights.

Expert opinion

Gusev Pavel Petrovich

Lawyer with 8 years of experience. Specialization: family law. Has experience in defense in court.

The chief accountant must be the second signatory if the document contains financial information. An example is the average salary for a particular period.

The document is subject to registration in the appropriate journal for outgoing documentation. You can issue certificates to subordinates, or transfer them to legal representatives of interests.

Resigned employees: do they have the right to demand?

The legislation states that even after dismissal, employees have the right to request specific information related to cooperation in this company. The rule applies to any statements, including those related to vacation. A maximum of three days is given to send a response.

The law does not describe situations where an employee is required to prove that he is going on vacation. This is usually a personal matter and does not have any impact on other events. Such forms are not considered documents that give the holders special rights. But many organizations have a habit of requiring evidence that a vacation is planned.

In each case, the issue must be considered separately.

Often, special reporting forms are used to prepare vacation certificates. Example - 2-NDFL. Sometimes this is a kind of supplement to other work-related information.

But most enterprises agree to develop their own forms for each certificate to make it more convenient to process the information. The main thing is that the employee himself collects the papers for issuing a certificate, then the process will take a minimum amount of time.

What certificates can be ordered from the accounting department, for what purposes and what they are called correctly, see this story:

Article 114 of the Labor Code of the Russian Federation regulates the provision of annual paid leave to each of the enterprise’s employees.

Dear readers! To solve your specific problem, call the hotline or visit the website. It's free.

Where to get it, how to get it and how much does it cost?

This document from the place of residence, now called registration, can be obtained at:

In addition to the citizen-applicant, this document can be obtained from the passport office by law enforcement agencies upon request from the prosecutor's office, police, court, as well as a notary, the Pension Fund of the Russian Federation, and the department of social protection of the population.

from the place of residence (registration at the address form No. 9), as a rule, is issued without delays or delays. Especially if the individual applicant has provided all the necessary documents.

Author: Yuri Leonidovich Kvasnevetsky

Copying site materials is possible without prior approval if you install an active indexed link to our site.

Certificate of vacation period provided from work

A vacation certificate is an official document containing all the necessary information about the annual vacation period granted to the employee and confirming the fact that the employee was absent from the workplace for a certain period of time.

This certificate may be required in various cases, but the employee’s employer does not have the right to refuse his request. This condition is regulated by Article 62 of the Labor Code of the Russian Federation; however, the period for receiving the requested document cannot exceed 3 business days.

Cases for obtaining help

When requesting a leave certificate, a citizen must specifically indicate the purposes of its use so that the person issuing this document indicates all the necessary data as accurately as possible. The most common cases for receiving it are:

Providing an employee's child to the kindergarten . This situation is possible when an employee of an enterprise is going to go on vacation, but during the entire vacation period does not plan to bring the child to kindergarten, for example, when going on vacation together. The justification for providing this document is the fact that the child retains his place in the child care institution.
Upon receipt of a visa . To visit some countries, consulates sometimes request a certificate of vacation period in addition to the general package of documents, which can prove that the citizen is employed and is going abroad solely for recreation for a short period of time during the vacation period. However, this paper cannot replace a citizen’s official employment certificate, as well as a document confirming his income.
When taking leave from a part-time job . Article 286 of the Labor Code of the Russian Federation regulates the employee’s right to receive an annual vacation period simultaneously with vacation at the place of his main job. Thus, a certificate of leave from the main place of work is needed to confirm the start and end dates of the employee’s vacation days.

This list can be adjusted depending on the current situation, however, the current legislation of the Russian Federation does not regulate mandatory cases for its provision.

In addition, the document cannot guarantee the start of the vacation period solely within the time frame specified in the certificate, due to possible insurmountable circumstances that disrupt the planned actions.

Certificate of temporary stay

#1 Marina 2015

Sent 24 August 2015 - 12:31

Sent 24 August 2015 - 13:47

Klavdiya Petrovna (24 August 2015 - 13:25) wrote:

this registration will be confirmation

And, secondly, as far as I know, if the period of stay is less than 90 days, then temporary registration for citizens of the Russian Federation on the territory of a constituent entity of the Russian Federation is not carried out. That is why, in fact, people were refused at all levels.

Sent 24 August 2015 - 14:00

#4 Marina 2015

Sent 24 August 2015 - 17:53

And now when traveling by personal transport, transportation costs are paid according to the fare for travel in a reserved seat carriage (a certificate from the railway is required). Have a good holiday everyone!

Sent 24 August 2015 — 21:10

Marina 2015 (24 August 2015 - 17:53) wrote:

Algorithm for obtaining a document

Expert opinion

Gusev Pavel Petrovich

Lawyer with 8 years of experience. Specialization: family law. Has experience in defense in court.

To obtain a certificate of vacation period, an employee must contact directly the department at the enterprise responsible for issuing this paper. In this case, you must provide complete information about the purpose of its use.

Person issuing the certificate

A certificate of an employee’s vacation period, as a rule, is issued either by a personnel service employee or an accountant of the enterprise. The person responsible for issuing this document is determined based on his/her labor powers.

Decor

When drawing up a certificate of an employee’s vacation period, the person responsible for its preparation must adhere to the following registration rules:

To write a document, use a blank sheet of A4 paper ; If a developed template is available at the enterprise, filling it out is allowed.
The text of the certificate is written on paper by hand or typed on a computer and printed on paper.
The document must be signed by the chief accountant and director of the enterprise.
Signatures of responsible persons are certified by the seal of the organization.

Required form and content of the document

There is currently no unified form established at the legislative level.

Regardless of the form in which the leave certificate is drawn up, its text must contain the following information:

The “header” indicates the legal details of the enterprise (full name, INN, OGRN, KPP, location address and contact phone number). The document number can also be indicated here based on the internal numbering of the enterprise’s document flow and the date of its preparation.
The name “Vacation Certificate” is written in the center..
The main text indicates the employee’s personal data , the date of commencement of work at this enterprise, as well as the position held by him. The start and end date of the annual vacation period and the average salary per month of work are also specified.
If necessary, below the main text the location of the document is indicated , for example, at the place of request.
At the end of the certificate, the signature of the chief accountant of the enterprise and the general director is affixed, as well as the company's seal.

Validity period of the document

The validity period of the certificate of annual leave granted is not defined and is not fixed at the legislative level.

As a rule, each certificate issued by the employer has its own validity period, which is determined directly by the organization itself.

This paper does not have any special forms and is filled out differently depending on the reason for its receipt. Employers, despite the fact that the law does not stipulate this type of documentation, are nevertheless obliged to meet their employees halfway and issue them these papers upon request.

Issuance procedure

The certificate is issued on the basis of a written application from the employee; this provision is enshrined in the norms of the Russian Labor Code. An application submitted in writing makes it possible to determine within what period the certificate should be issued, since the issuance period is limited to three working days from the date of the employee’s application.

Some employers neglect the deadlines for issuing the certificate, refuse to accept the employee’s application, or do not want to prepare the requested document at all, which certainly violates the employee’s rights.

To avoid unpleasant communication with management, the application can be sent by mail with a notification and a list of the attachments. The established period of three days will begin to count from the moment the letter is received by the employer.

After the application has been received and the manager has ordered who should prepare the certificate from the main place of work, the executor begins drawing up the document. In this case, you must follow the form of the certificate and take into account the employee’s wishes regarding its content.

Only the document that is drawn up in accordance with the requirements of Russian legislation and the general rules of office work will have legal force. To do this, the contractor must clarify with the employee for what purposes he needs this document and to which authority he plans to submit it.

The document is most often drawn up on the letterhead of the employing organization, the details of which include the name of the organization, its location, telephone numbers, registration data (identification and main state registration number). However, there are no legal requirements regarding the use of a form for issuing a certificate.

Each organization has the right to independently determine the form and content of the document due to the lack of legislative requirements in this regard. The document can be addressed either to a specific organization or provided at the place of request.

If the certificate contains information about the position, period of work in the organization and other similar information, they must all be supported by links to the relevant internal documents of the company (orders, instructions, etc.).

Most often, a representative of the personnel service or the head of the structural unit in which the employee is registered is responsible for issuing the certificate. The executor must put his signature on the document. In addition, the signature of the head of the organization on the certificate and a wet seal (provided that there is one) are required.

It is advisable that the HR department or other structural unit, which is determined by the company's management as being responsible for the company's document flow, has a sample leave certificate.

Such a document usually contains the following information:

name of the organization to which the certificate is issued;
address and contact telephone number of the company;
outgoing document number with date of issue;
document's name;
to whom it is issued (full name, position in the organization);
the dates on which the leave was granted or is planned to be provided to the employee;
where the certificate is provided;
position, surname and signature of the head of the company;
position, surname and signature of the person who compiled the document;
seal.

Additionally, depending on the place where the certificate is submitted, the document may indicate from what period the person has been working in the organization and what is the amount of his average monthly salary. If the paper is being prepared to obtain a visa, the salary is indicated monthly for the year

It is also important to write that during the vacation the person retains his job

For maternity leave

The certificate of being on maternity leave also does not have a template established at the legislative level, however, there is a certain set of details that the document must have.

The maternity leave certificate form must contain the following information:

full name of the organization;
basic details (etc.);
contact information: company phone numbers;
outgoing document number and date of registration;
document's name;
the name of the employee to whom the document is issued, her position in the company;
confirmation that she really works in the organization, indicate since when;
the period during which the employee;
be sure to indicate that the woman retains her job during the vacation;
if necessary, indicate where this certificate is provided.

Certificate of leave from work

The leave certificate is taken by the employee at the place of employment for various purposes. The main task that it is designed to solve is to provide complete information about the upcoming vacation period. It is usually taken shortly before the start of a planned vacation.

The legislation does not stipulate this document in any act or explain how and within what time frame it should be issued. Based on current practice, we can say that this paper is required before the next or additional paid leave, although otherwise is not prohibited.

When contacting the employer, the employee is obliged to explain why it is being taken on and what problem it is intended to solve. The person issuing such a paper must understand that it is best to write down as much information as possible so that you do not have to issue a repeat form.

Vacation document

Wherever a certificate of leave is requested, a citizen must understand what it should look like and what must be indicated in it. Of course, the document will be filled out by the employer, but in order to avoid a secondary request due to an incorrectly drawn up form and insufficiently complete information, you should still understand for yourself what is indicated in it and why.

The most logical and correct way to request this paper would be to ask the organization that is asking you to bring the completed form for a sample.

You can simply look at it to outline the requirements to the employer or make a copy for delivery at the place of work. Some organizations develop standard forms indicating the required columns and items, while others simply ask for general information to be included in the paper.

We propose to consider the most typical form of the form, which is used most often.

Design rules

The leave certificate is issued by the employing organization according to the following rules:

A blank sheet of A4 format is used, although you can also take company forms, which will save time on filling out the organization’s details.
The text is typed on a computer or written by hand.
The form is certified first by the chief accountant, and then by the director of the organization.
The signatures of responsible persons must be certified with the round seal of the enterprise.

The main task that this document is intended to solve is to provide information about the time of going on vacation and its duration. The form also states the fact that the vacationer’s job is retained, which means he does not quit, but will continue to do so.

Personnel accounting of vacations

Employee personal card.
Section VIII “Vacation” The main accounting of vacations for each employee is kept in his personal card - form N T-2, approved. Resolution of the State Statistics Committee of Russia No. 1.

On page 4 of this form there is a section. VIII "Vacation". All vacations must be entered in this section: annual, educational, at your own expense (without pay). Periods of work giving the right to annual leave We must not forget that not all periods of work in an organization give the right to annual leave.

In this matter we must rely on Art. 121 Labor Code of the Russian Federation. The length of service that gives the right to annual basic paid leave includes: - time of actual work; - the time when the employee did not actually work, but in accordance with labor legislation and other regulatory legal acts containing labor law norms, a collective agreement, agreements, local regulations, an employment contract, he retained his place of work (position), incl.

A vacation certificate is an official document issued by the employing organization. As a rule, this paper indicates the period during which the employee will be on annual paid leave.

There are several most common situations when there is a need to obtain this type of document:

if a citizen is planning to fly abroad on vacation, then in order to obtain a visa from a foreign country, the consulate will require this certificate from him;
if an employee simultaneously works at another part-time job and wants the start and end dates of leave for the main and non-main places of work to coincide;
some kindergartens also require such paper if the parent plans to go on vacation with the child.

Full name of the organization where the employee works.
Date and originating number.
Full name of the employee.
The average monthly income of a worker, as well as his position.
The period for providing regular annual leave with pay, taking into account the preservation of the job.
The leave certificate must contain your registration number, signatures of the business manager and accountant.
If possible, it is necessary to affix the company seal.

As such, there is no template for a certificate from the employer about being on vacation, but on the Internet you can find an example of a form to fill out, which is used most often by organizations.

Example

Until this information is confirmed by the employer, the paper will have no legal force. Another mandatory signature must be affixed by the head of the HR department.

Each employee of the company can write an application to provide him with data or copies of documents that are related to the direct performance of his job duties. This issue is regulated by Article 62 of the Labor Code of the Russian Federation.

Important! Such documentation must be available to the worker no later than 3 working days after submitting the application. This point must be indicated when drafting the wording.

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The issuance of such leave certificates is usually handled by the HR department or other structural units that are responsible for resolving personnel issues.

After the application is submitted for consideration, personnel department employees must begin preparing data for issue to the worker. Some unscrupulous employers may neglect the deadlines for issuing papers - in this case, the employee can remind them of the provisions of the law that confirm the illegality of such actions by the manager. Otherwise, the employee may contact law enforcement authorities.

If a person initially wants to avoid communication with the owner of the company, he has the right to send his request by mail, taking into account the notice and description of the attachment. The HR department will have to prepare the information 3 days from the date of receipt of the application.

Next, HR department employees are involved in drafting the wording. In the process, they must take into account all the worker’s wishes regarding filling out the certificate, if any. At the last stage, the paper is submitted for signature to the head of the personnel department and the owner of the enterprise.

Conclusion

For women who are going on maternity leave, a similar certificate will also be required. In this case, there are several mandatory details, without which the paper will not have any legal force.

Here it is necessary to enter information about the outgoing document number, the date of its registration, the period the employee is on maternity leave, the fact that the workplace will be retained by the employee, as well as basic details, including the Taxpayer Identification Number (TIN), must be indicated.

A certificate confirming the provision of leave to the employee, as such, is another interpretation of a certificate from the place of work, supplemented with the necessary information.

Therefore, we can conclude that in fact this document cannot be called that. But here’s the catch: they need it, and this, in turn, creates the need for its design.

This certificate is needed by the vast majority of workers in order to obtain a visa, that is, a permit to enter any country.

Therefore, there is no need to be surprised that every year the number of people contacting the personnel service on this issue is steadily growing.

You can learn about other specific cases when this certificate is needed from regulations at various levels.

Read about how to arrange leave for part-time workers here.

A certificate stating that you are on vacation is not much different from its “information” sisters. According to an unspoken rule that was once established, such a document is drawn up on a stencil form, where constant information is intended to complement the variable.

From the constant information that indispensably adorns any certificate, we can highlight:

Name of company.
Reference information about the organization (full address, starting with postal code and ending with house or building number, contact information - telephone number, fax number).
The name of the document type (in our case, a certificate).
Date of issue and registration number of the certificate.

Everything that is presented above is the so-called “header” of the document, details placed on the form in an angular or longitudinal manner.

In addition to the above details, the composition of the form for a certificate of being on vacation is:

The text of the document (discussed below).
Approval visas (if necessary).
Signature.
Seal impression.

Employees have the most problems with the text of the document. This is a well-known fact, since the necessary skill to create a suitable formulation is not always available.

What data, after all, forms the basis of the text of the certificate of leave? This, of course, includes information regarding the employee’s place of work, his salary, duration of vacation and length of service.

There is no legally approved form. It is recommended to write it out on the employer's letterhead. The following data should be present there:

Company details;
FULL NAME. employee;
his position;
vacation period;
date of issue;
manager's signature and seal.

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If any other information is needed, it is better to check where the document is submitted. For example, some may be interested in the amount of retained earnings, while others may be interested in the period of work in this organization. Some insist on certification not only by the manager, but also by the chief accountant or head of the human resources department.

A certificate of leave from work - we will look at an example of how to fill it out in our article - should be issued to any employee upon his request. Let's figure out how to arrange it correctly.

According to Art. 114 of the Labor Code of the Russian Federation, every employee has the right to annual paid leave. If an employee decides to go on vacation abroad, then when applying to the consulate of a foreign country to obtain a visa, he may need a certificate from work. Your employee can request such a certificate if he works somewhere else as an external part-time worker and wants the vacation dates for his main and non-main jobs to coincide. It can also be requested by the kindergarten if a parent goes on vacation with their child.

To receive a certificate, the employee must send a written application to the accounting department.

The employer is obliged to issue him the necessary document within 3 working days (Article 62 of the Labor Code of the Russian Federation).

Like all similar documents, the leave certificate is drawn up in any form. It should include the following information:

name of the organization, INN, KPP, OGRN (OGRNIP), legal address, telephone;
outgoing number and date;
Full name of the employee;
from what date what position does the employee occupy (indicates whether he is currently working or not);
average monthly wage;
for what period is the next annual paid leave with job protection granted?
for submission to which organization the certificate was issued (you can write: “for submission at the place of request”);
signatures of the head and chief accountant of the organization;
seal of the organization, if any.

A certificate confirming the provision of leave to the employee, as such, is another interpretation of a certificate from the place of work, supplemented with the necessary information.

This certificate is needed by the vast majority of workers in order to obtain a visa, that is, a permit to enter any country.

IMPORTANT. An employee may also need a leave certificate in other cases not related to traveling abroad.