Order on granting study leave: sample 2021, form

What is it needed for

Such an order is needed to justify the employee’s absence from the workplace. Sessions, preparation of the final examination, state certification are quite lengthy procedures. If study leave is paid, the document clearly regulates the amount of compensation due. It is an important document for accounting and personnel services - it states the order of relations between the employee and the employer regarding the implementation of the citizen’s right to education.

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Making an entry in your personal card

The granted study leave is entered on the T-2 card in the eighth section. The entry is made on the basis of an order and a call to study.

Filling:

• Column 1 - the name of the leave “study”;
• Columns 2 and 3 are not filled in;
• 4 columns - calendar number of vacation days;
• Columns 5 and 6 - deadlines for the period of absence;
• Column 7 - details of the documentary basis.

Sample of filling out a personal card:

Based on what documents is it compiled?

Let’s briefly look at who is entitled to a guaranteed pause for study. This will help you understand how to place an order for study leave.

This category of citizens includes:

• students of accredited organizations of higher and secondary vocational education;
• students of basic and secondary education organizations;
• graduate students, residents, part-time interns.

All of the above categories, under certain conditions, have the right to maintain the average earnings at their main place of work.

In order to correctly draw up guaranteed days for a session, including a sample order for granting study leave, the following documents are required:

• an employee’s personal application for additional rest (to pass the session);
• certificate of invitation from an educational organization, issued in accordance with Order of the Ministry of Education and Science No. 1368 of December 19, 2013.

Registration of orders in the journal

All personnel administrative documentation must be registered. For this purpose, personnel officers keep a consolidated journal for orders. It contains basic data about the document compiled:

• number,
• date of,
• summary,
• information about the performer.

An example of registering an order in a journal:

Such registration records allow you to track the degree of execution of the director’s orders and allow you to quickly find the necessary personnel document.

Important! The storage period for a registered order on granting student leave is 5 years.

How many days does it take to publish?

We describe the procedure for providing additional days:

• the employee registers a personal statement in the HR department and attaches a certificate of summons from the educational institution to it;
• an order is issued in form No. T-6 or No. T-6a;
• the document is signed by the parties;
• accounting department makes calculations (if the employee has the right to payment);
• vacation data is entered into a personal card.

There is no strict regulation of the deadline for issuing orders in personnel document flow. It is recommended to publish it 3-5 days before the start of the session period. If a sample order for granting study leave to an employee is drawn up in advance and in accordance with all the rules, then the employee will receive payment on time.

Why is it needed?

The order performs several important functions:

1. Justifies the reason for the worker’s absence from the workplace.
2. Serves as the basis for the accountant to make calculations for payment for vacation study time.
3. Acts as a substantiating document for entering information about the absence of an employee into the time sheet.

That is, the order is a mandatory component of the procedure for documenting study leave.

The absence of an order will not allow the employee to quietly go on study leave. If questions arise, there will be no documentary justification for the employee’s absence, so the employer will be able to bring charges of non-compliance with the work schedule.

Important! Unauthorized absence from work to pass a session or diploma without familiarizing yourself with the order is a disciplinary violation. The employer has the right to impose punishment on the violator of discipline in the form of a reprimand, reprimand or even dismissal.

Student time off is not available to all employees. There are a number of conditions for its registration; the requirements relate to the form of training, the type of certification work and a number of other factors. Who is granted study leave?

Based on what documents is it compiled?

To create an administrative form, the employer only needs to receive two documents from the employee:

1. A challenge certificate is a standard form issued at the place of study to confirm a student’s admission to a certain reporting stage in their studies. Rules for issuing a certificate.
2. An application is a written request from an employee confirming his intention to take advantage of the right to receive study leave (with or without pay) guaranteed by the Labor Code of the Russian Federation. Rules for writing an application.

Both documents are transferred by the employee to the responsible representative of the employing company for subsequent processing and generation of an order.

How many days does it take to publish?

When determining the period for preparing an administrative document, you need to rely on its purpose.

The order allows the accountant to carry out settlement measures for calculating payment for student leave, and also justify the issuance of funds to the vacationer.

The Labor Code of the Russian Federation clearly requires payment of vacation pay for 3 or more days. A later payment is already a violation, which is interpreted as a delay in payment. For such a violation, the employer is punished with a significant fine of 30 to 50 thousand rubles, and the responsible official - from 10 to 20 thousand rubles.

So that the accountant has time to carry out the necessary calculations, and the cashier has time to issue cash payments, you need to prepare the document within a period no less than that established for the payment of vacation pay.

The ideal date for issuing the order is 4-5 days, the deadline is 3 days before the start of the vacation study period.

However, you need to understand that in order to meet the given deadlines, you need to receive a summons from the employee in a timely manner. To avoid problems and misunderstandings, it is recommended that the employer specify in the LNA clear deadlines for submitting applications for various types of leave, including educational leave.

Decor

The administrative document is drawn up by an employee whose job responsibilities stipulate the need to work with personnel orders. Usually this is a personnel specialist, less often an accountant or a clerk. In small companies, this role is filled by the director.

For registration, you can use a standard or free form. There are no strict requirements in this matter.

The company must decide which form will be used to document vacations - standard T-6 or free. The decision is reflected in the accounting policy.

When choosing to draw up an order using a free form, you need to make sure that the form used is correct; there must be a sufficient set of details to describe the manager’s order.

Sample in form T-6

In the vast majority of cases, HR officers use standard forms to process vacations. Regarding the provision of a student’s permit, a T-6 form is taken. If you need to prepare an order for group care, then take form T-6a.

Sample order in form T-6 on granting study leave with pay:

Registration of the fields of the standard form of order T-6 when granting study leave:

1. Information about the employer's enterprise - its name, OKPO.
2. Registration data of the order - numbering and date of preparation. The numbers are assigned in order, as a rule, the letter designation of the type of leave is added to the numeric number through a fraction or hyphen; in the case of educational leave, the letter “U” is usually added. However, this numbering requirement is not mandatory. The main thing is to ensure that the number is unique within the year.
3. Information about the student employee - full name, place of work and profession, personnel number received during employment.
4. The fields to indicate the period of work for granting leave in connection with studies are not filled in.
5. Section A of the order does not need to be filled out; data is reflected here only when registering for work leave.
6. Section B must be filled in with the data according to the call certificate received from the employee.
7. Section B repeats the data in section B. In this case, a situation of sequential provision of labor and study leave (or vice versa) is possible; then you need to fill out sections A and B, and enter the total indicators in C.
8. Signature of the director or other responsible person who has the right to sign personnel orders for the manager.
9. Study visa for employee-student.

Filling out section B with data on student leave:

1. The type of leave can be specified as “additional paid with preservation of average earnings (educational).”
2. The number of days of student leave is expressed in calendar terms. To fill out this field, information is taken from the certificate, which shows the number of days required for a session or preparation for another educational stage. However, the employer is recommended to check this value with the maximum permitted duration of study leave prescribed in Articles 173, 174, 176 of the Code. If the certificate contains more than the employee is entitled to for the academic year, then the number of days corresponding to the labor code must be provided with payment; the remaining days according to the call certificate are provided without payment.
3. The time period of a break from work for study is set to the first vacation day and the last one.

Free form example

The employer has every right not to use the standard T-6 form, but to draw up an order using an independently developed form. Free form does not mean that the document can be designed in any way. There are strict requirements for the minimum set of details for personnel orders.

Sample order in free form on the provision and payment of student leave to an employee:

The order for study leave must be drawn up in such a way that its contents clearly and unambiguously make it clear:

• by whom, where and when the order is drawn up;
• what is he talking about;
• what is the basis for registration;
• who is applying for study leave;
• within what time period a break from work should be provided;
• what is the essence of the manager’s orders - the accountant is tasked with calculating payment for study leave.

The order form, generated in free form, is also subject to approval by the manager and registration in the appropriate consolidated registration journal for personnel documentation.

Employee familiarization procedure

The enacted order on granting study leave is given to the student employee for reading and familiarization. If the employee does not see errors in the specified data, then he signs at the bottom of the form.

When drawing up a document in form T-6, the lowest field is specially allocated for the employee’s signature. If the order is drawn up in free form, then you need to write the wording “I have read the order”, followed by a signature and the current date.

Important! Carrying out the introductory procedure is the responsibility of the employing company. In case of refusal or impossibility of signing the acknowledgment, a statement of the reasons for this should be prepared.

The employee is advised not to blindly sign, but to check the contents of the order. You need to make sure that the vacation dates are indicated correctly, and an explanation is given that the vacation is indeed provided in connection with study while maintaining earnings. You should check the order data with the call certificate. If the data matches and there are no complaints, a signature is placed confirming familiarization.

An employee should not go on study leave until an approved order has been provided for review. Only after reading the contents personally can you rest assured that in the future the employer will not make claims for violation of labor discipline or accuse you of absenteeism.

How long can it last

Where and how long is it stored?

All personnel documents have different retention periods. In accordance with the law, such orders are a type of personnel orders. The standard period for their storage in the organization’s archive is 5 years.

An order is a mandatory document for correctly executing a break from work provided to an employee to obtain an education.

It can be drawn up on a standard form or in free form.

Expert opinion

Gusev Pavel Petrovich

Lawyer with 8 years of experience. Specialization: family law. Has experience in defense in court.

The presence of an approved order allows a student employee to be legally absent from work during certain stages of the educational process.

1. Why is it needed?
2. Based on what documents is it compiled?
3. How many days does it take to publish?
4. Decor
5. Sample in form T-6
6. Free form example
7. Employee familiarization procedure
8. Registration of orders in the journal
9. Making an entry in your personal card
10. Designation in the report card

Order form

A sample order for payment of study leave is a mandatory document. It can be compiled on standard forms No. T-6 and T-6a, approved by Rosstat. Option T-6a is used if a group of employees is sent to the session. From 2021 it is also possible to use the free form option.

Typically, personnel officers of large enterprises use a formalized form in the T-6 form.

When filling out a sample form for an order for study leave, in section B indicate the type of rest - additional paid with preservation of average earnings or additional unpaid. The remaining columns are filled in as for the next rest.

The order “study leave with pay” in any form must have all the basic details of the order for personnel. A required attribute is a link to the call certificate, a clear indication of its registration data.

Order on study leave: how to reflect it in document flow

The order is issued by the personnel service based on:

• help-call;
• employee statements.

The order for leave due to study contains:

• company name;
• number;
• date of registration;
• information about the student employee;
• reason for provision;
• information about whether vacation is paid or not;
• vacation period, duration;
• manager's signature.

The employee must sign the document, thus confirming that he has read the order. An order is drawn up using the unified form T-6 or on a form approved by the LNA of the company.

To whom should an employer provide study leave?

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• University students who are receiving education in bachelor's, specialist's or master's programs, as well as university applicants.
• Graduate students, residency students who are undergoing highly qualified training or are preparing to receive an academic degree.
• Students of secondary specialized educational institutions who are receiving vocational education, as well as applicants to colleges and technical schools.
• Evening school students who receive basic general or secondary general education.

Paid or not?

3 days before the vacation, the accounting department must pay vacation pay. But not all vacations are paid, but only those provided for the following purposes:

• passing exams at universities and vocational schools;
• externship at a university;
• state examinations at universities and vocational schools;
• training;
• completion of the dissertation;
• exams and Unified State Examination at school.

Please note that part-time workers are not paid, but are provided with leave.

Let's sum it up

• An employee combining work and study has the right to take additional leave for the period requiring his presence at the educational institution. This right comes into force upon fulfillment of certain requirements established by the Labor Code of the Russian Federation for the type of education, educational institution and the employee himself.
• To take advantage of the leave, you must obtain a document from the educational institution confirming the need to attend it (certificate of summons). And then, using the information specified in this document, draw up an application for leave to the employer. You need to apply for leave approximately 2 weeks before the start of your studies so that the employer can carry out all the steps to register the leave and pay vacation pay.
• Upon completion of the training, the student provides the employer with a document confirming the fact of being in training.

If you find an error, please select a piece of text and press Ctrl+Enter.

Sample application for study leave with pay in 2021

There is no strictly defined form of the document. Having received the summons certificate, a statement is written to the head of the enterprise, which contains the following information:

• indicate in the text the reason for the leave - educational;
• name of the place of study, duration of the period, reasons, paid or not;
• applicant's signature and date.

That is, in the case when a citizen has graduated from an educational institution and wants to learn a new profession there, the person will not be provided with guarantees from the state.

More detailed information regarding the financial issue during study leave is presented in this article.

In order for an employee to be allowed to take exams, he must obtain a summons certificate from the administration of the institute.

Vacation days in form N T-12 or N T-13 (approved by Resolution of the State Statistics Committee of the Russian Federation dated January 5, 2004 N 1) must be indicated by the following codes:

• if leave is granted while maintaining average earnings, then the letter code “U” or the numeric code “11” is used;
• if leave without saving average earnings - letter code “UD” or numeric code “13”.

Employee's personal card. It makes a note about the employee’s additional leave in Section VIII. Other guarantees for employees combining work and study Once a year, the employer must pay for travel to the location of the educational institution and back for employees who successfully study by correspondence in the organization:

• or higher professional education - in the amount of 100% of the fare (Article 173, Art.

• additional with preservation of average earnings (educational);
• without pay (study).

Columns 2 and 3 “Work period” of Section VIII of the employee’s personal card in Form No. T-2 do not need to be filled out.

In this case, take a unified T-6 form, in which the following information is sequentially filled out:

• the name of the employer - the company where the student works;
• order number - documentation is numbered according to existing company rules, possibly using letters and symbols;
• date of drawing up the order - you need to take into account that the calculation of vacation pay is carried out on the basis of this order, and its payment must be made 3 days before the start of vacation time;
• information about the worker - full name, department, profession;
• type of leave provided, section A in the T-6 form must be filled out only when providing annual paid leave, registration of study leave is carried out in section B, where its name, number of days off, start and end dates of the vacation are entered;
• section B summarizes the data from sections A and B.

We invite you to read: A student worker gathered for a session.
When a company does not have to pay for study leave We suggest you read: Application for elimination of defects in an apartment under warranty

You will learn how to grant, pay for and show educational leave in 6-NDFL from the article How to draw up an order for granting educational leave in 2021: sample Based on the employee’s application and the summons certificate, the employer issues an order in the unified form No. T-6 or form, developed independently.

Usually this is a personnel specialist, less often an accountant or a clerk. In small companies, this role is filled by the director. For registration, you can use a standard or free form.

There are no strict requirements in this matter. The company must decide which form will be used to document vacations - standard T-6 or free. The decision is reflected in the accounting policy.

When is payment due? Regardless of the duration of a specialist’s work at the enterprise, vacations are provided: Education Reason Higher Secondary specialized Evening 40 days 30 days - Session in 1st and 2nd courses. 50 days 40 days - Session on the following training courses. Up to 4 months Up to 2 months — Thesis (preparation and defense), final state exams. — — 9 days Writing final exams in 9th grade. — — 22 days Writing final exam papers in 11th or 12th grade.

Under what conditions is study leave granted?

• An employee receives a diploma of completion of a higher or secondary specialized educational institution for the first time.
• If an employee combines work in two places, then he can receive leave only in one place of work.
• You can get a leave only if you receive a call from an educational institution.

Registration and payment of leave in connection with studies. In order to receive study leave, the employee submits an application according to the sample with a call attached - a certificate from the educational institution for taking exams in the spring or autumn session, as well as a copy of the grade book.

The certificate consists of two mandatory parts: a call to study and confirmation of the student’s presence directly at study. The first part is filled out by the educational institution and left in the personnel department of the enterprise before the start of the vacation.

Who can apply for paid study leave?

Paid student leave is provided to employees receiving education for the first time. When studying for a master's degree, an employee who already has a bachelor's degree has the right to paid student leave. This also applies to students who have received specialized secondary education and entered a university: their vacations are paid.

If an employee receives education for the first time in two universities at once, he is given paid days only during a session in one of them at the choice of the employed student. Only unpaid leave is provided for the second educational institution.

Useful video

Features of registration of student paid and unpaid leaves are discussed in detail in the video:

Providing a break from work for study requires the implementation of a number of steps on both sides of the employment relationship: the employee is obliged to submit applications and receive a standard summons certificate at the place of study, the employer is obliged to issue an order at the request of the applicant and, if necessary, pay for the days off provided.

The registration process is completed by making an entry in the T-2 personal card and making marks on the report card for days of absence.

Payment principles

There are some types of study leave that the employer must provide, but does not pay for: for example, the time spent passing entrance exams and intermediate certifications is not paid (all cases are listed in Article 173 of the Labor Code of the Russian Federation).

Money should be allocated in advance, at least three days before the employee leaves for study. This is stated in Article 136 of the Labor Code of the Russian Federation. Moreover, they must be paid in a lump sum - this is important to take into account if the duration of the employee’s absence is more than a month.

Wages are paid in the amount of average daily earnings multiplied by the number of days of absence. The number of days should be taken from the call certificate. However, the student in his application may indicate a smaller number of days than in the certificate, and the employer must meet him halfway and reduce his vacation.

If a student studies by correspondence, the enterprise where he works must pay for his travel to and from the place of study once a year (100% for a university student, 50% for a student of a vocational education organization).

IMPORTANT!

This rule applies only if training is conducted according to accredited educational programs.

How to correctly issue an order for student leave?

It is important to understand how to correctly write an order to provide such leave to an employee. If the document is drawn up on company letterhead or in the T-6 form, then no special problems arise. If the manager writes an order in free form, then you need to adhere to a certain structure and rules.

The document should consist of the following parts:

1. a cap . The company details and the title of the document are indicated;
2. main block Information on granting leave is provided. Instructions are given to company employees to implement the order;
3. conclusion . The date and signature of the head of the company are added. There is also space provided to indicate that the employee is familiar with the order.

An order for granting study leave must contain the following information:

• legal form and name of the company;
• name and number of the document;
• date and place of drawing up the order;
• reference to labor legislation, in particular to Article No. 173 of the Labor Code of the Russian Federation;
• grounds for issuing an order (application, summons certificate);
• Full name of the employee, his position and structural unit;
• duration of study leave, start and end dates;
• instructions to employees of personnel and accounting departments;
• Full name of the person exercising control over the execution of the order;
• surnames, initials, signatures of the persons specified in the order.

An order for leave related to education can be drawn up using a computer or manually. Use standard paper of the appropriate size.

When writing an order, you must adhere to the following rules:

• write concisely, competently;
• be sure to refer to the Labor Code of Russia;
• avoid grammatical, syntactic and punctuation errors;
• do not correct the text by crossing out or painting over it with a proofreader;
• Do not put a period at the end of the document title.

Expert opinion

Irina Vasilyeva

Civil law expert

The issued order is provided to the student employee. After reading, the employee puts a date and signature as confirmation that he has read the document.

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How is study leave paid in 2021?

Study leave is paid in the same way as regular leave. “Vacation pay” must be transferred to the employee no later than 3 days before the start of the vacation.

The calculation is carried out taking into account average earnings as follows:

• The number of days of study leave is determined (according to the call certificate);
• The employee's average earnings per day are calculated and multiplied by the number of days.

If an employee does not pass the test and has problems, the manager is not obliged to let him go to retake the exam and pay for this time.

The employer may refuse to grant study leave if the employee does not provide a certificate of summons from the educational institution. According to Article 177 of the Labor Code, in order to receive payment, a student employee must obtain the appropriate certificate from the university and present it at the place of work.

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An example of a reference form from an educational application