Characteristics from the place of work

A character reference is an important document that contains personal information about an employee, describing his personal and professional qualities. A document is drawn up depending on the requirements and authorities where it will be submitted. Previously, based on the compiled information, it is possible to draw a conclusion about the competence and personal qualities of a person, about his characterological characteristics.

See below: how to write a characteristic.

To court from last place of work

Various situations arise when people need to participate in legal proceedings. In these cases, you are required to provide a reference from your last place of work. Much determines the type of process - criminal or civil. Each has its own nuances in describing an employee, emphasizing certain qualities.

The civil trial will consider the fulfillment of job duties, promising career advancement, and job stability. When adopting, it is advisable for the plaintiff or defendant to provide a document that describes the positive qualities and financial security.

The structure of the reference to the court is presented in the following sections:

date and place of compilation;
Full name, position, date of birth;
herd of work from the last place of work;
marital status and family composition;
education, courses, skills;
details and name of the company;
description of the type of activity in which the employee is engaged;
Military service;
achievements, promotions, awards.

The reference is certified by the manager or head of the HR department. Important formulations are solvency and salary level, level of professionalism, business potential, relationships with colleagues and responsibility.

Why and when is a characteristic needed?

A reference from the place of work is required for an employee of a budgetary organization both for internal use: for promotion or promotion, and for external use, for example, to provide to the guardianship authorities, judicial or executive authorities, or the police. In the second option, a reference from the place of work is provided at the request of the employee himself. We have prepared an example of characteristics from the place of work for different employees:

from ConsultantPlus
for awarding
per worker
per teacher

To whom it May concern

Depending on the types and purposes of compilation, a document of external and internal type is distinguished. An external one is drawn up at the place of request - to a bank, military registration and enlistment office, government bodies and structures, the police, etc. When drawing up, they are guided by generally accepted rules for drawing up business documents. Describes personality, work achievements, resistance to stress, conflict, behavior in a team, attitude towards colleagues, and competence.

A general description should create an image of the individual and help form the right opinion.

Example:

Characteristic

Full name has been working at (company name) since 02/01/2018. to this day in the position of manager-consultant.

During his work, ________ has established himself as a responsible, purposeful, hardworking employee. Adheres to corporate ethics standards.

He has a good reputation in the team, relations with colleagues are friendly, open, and always responsive. Clients appreciate him for his high level of communication and professional approach to his work.

Deals with assigned tasks and problems creatively, quickly and efficiently. Has excellent communication. When given difficult goals, he always copes with them and provides useful advice.

Works to improve qualifications and professional level, engages in self-development and training. He always comes to the aid of others, for which he is appreciated in the team.

Independent in work, performs complex and varied types of tasks from management.

To be provided where required.

Date __________ Signature __________

Examples of characteristics

Depending on the purpose of creation, the content of the document changes, but the general rules on how to write a character reference for a person remain unchanged. Let's look at the most common paper design options in practice.

Positive and negative evaluation

To begin with, let’s give an example of a job description for an employee, which positively describes the person’s professional qualities and strengths. This is the most common option that the HR department has to process.

Semyon Ivanovich Nikiforov is a high-profile specialist who has been working at Clubtk.ru LLC for 15 years. His total work experience is 22 years. During his work at Clubtk.ru LLC, he established himself as a responsible, qualified employee. Semyon Ivanovich competently, quickly and effectively solves the tasks assigned to him. The electrical systems installation projects entrusted to him were completed with high quality and in a short time. The main positive qualities of Semyon Ivanovich are his responsibility and perseverance in achieving his goals. It is impossible not to note his ability to competently explain the task to other specialists. Nikiforov Semyon Ivanovich was twice awarded gratitude from the management of Clubtk.ru LLC.

Another example is with a negative description of the professional and personal qualities of an employee:

Ivan Ilyich Mitrofanov worked at Clubtk.ru LLC as a mechanic for 1 year and 3 months. During this time he did not show high professionalism. Despite some positive qualities, Ivan Ilyich is characterized as a poorly disciplined worker. Lack of discipline manifested itself in non-compliance with work deadlines and regular lateness. Ivan Ilyich was twice subject to disciplinary sanctions.

For encouragement

The following sample is suitable for those who are preparing a document to reward an employee. If it is initiated by the management of the organization, the requirements for the procedure are determined by the company’s local regulations - Internal Labor Regulations, Regulations on Incentives, etc. If a special form is not provided for in these LNAs, use the following template:

To choose the right words, think about what qualities are considered the most valuable in the company, and, based on this, define the employee. The example presented above emphasizes performance skills. Additionally, indicate (by choice or several at once):

dedication, loyalty to the company and its leaders;
ability to make decisions and take initiative;
responsible attitude to the quality and timing of work;
ability to build relationships with clients;
other skills, abilities or qualities that are especially valuable in your company.

In addition to incentives at the employer level, there is also state awards of the Russian Federation. In this case, there are serious requirements for documents from the place of work (for details about this, see Decree of the President of the Russian Federation No. 1099 dated 09/07/2010 “On measures to improve the state award system of the Russian Federation”, Letter of the Administration of the President of the Russian Federation No. AK-3560 dated 04/04/2012 ). Carefully read the methodological recommendations and the proposed sample in order to correctly prepare the award documents.

For collection

The employee has committed an offense, and the question of punishment arises: a reprimand or dismissal. An internal investigation may be underway. What punishment should I choose? To answer this question, all the circumstances and materials of the incident are carefully examined. If positive qualities are taken into account, such as:

responsibility for the work performed;
absence of bad habits;
compliance with labor discipline, etc.,

then the punishment for the employee who committed the offense may be mitigated.

When increasing

In a large organization with an extensive hierarchical structure, or in state and municipal bodies, many internal procedures are strictly formalized. For example, there is a reserve of management personnel. The set of documents for each participant in such a reserve must include characteristics. They focus on the employee qualities necessary for a candidate for a leadership position: competence, strong-willed and organizational abilities, intelligence and authority.

During certification

The Labor Code does not regulate the procedure for personnel certification in an organization. But if such a procedure is planned, it is necessary to draw up and approve by order the Regulations on Certification, in which it is necessary to prescribe a list of documents provided to the certification commission, including the characteristics of the employee being certified.

It includes:

information about education, advanced training, position, work experience;
evaluation of work results and implementation of significant projects;
information about the presence or absence of penalties or incentives.

For the court

During court hearings, characteristics of the defendant (accused) are often attached to the case materials: any participant in the trial, including the employee against whom the case has been brought, has the right to request them. In this case, we recommend taking as a basis the example of a neutral characteristic of an employee, since the document issued by the employer becomes a kind of testimony, and it must be as accurate and truthful as possible. By the way, such an objective description of the qualities of employees has more than once become a circumstance mitigating administrative liability (see, for example, the decision of the Davlekanovsky District Court dated August 23, 2010, case No. 12-93/2010).

IMPORTANT!

This document:

drawn up on the organization’s letterhead;
includes the employee’s personal data (full name, year of birth, marital status, length of service, position, education, etc.);
contains a detailed description of business and personal qualities;
ends with a phrase explaining the purpose of the compilation (most often “for presentation to the court” or “for presentation at the place of demand”);
signed by the head of the enterprise;
certified with a seal (if available).

Production per worker

This type of document characterizes the employee’s abilities and skills. Often provided for a new job so that the employer has the opportunity to learn about the applicant for the position.

Drawed up and signed by the head of the company. It is imperative to indicate reprimands, warnings, penalties that were the result of serious violations.

Requirements and structure of production characteristics:

serial number of the document and date of preparation;
chronology of employment and formation in the workplace;
the presence of incentives, violations, penalties;
signature of the director and seal of the company.

The characteristic must objectively describe the person in terms of his qualifications and attitude to work.

Example:

Inventory accounting specialist Ivanchenko V.P. has been working for the company for two years. She has a number of positive professional qualities: responsible, conscientious about her responsibilities, observes and adheres to corporate instructions and legislative standards. Prepares reports on time and maintains documentation correctly.

Participates in the corporate life of the team, has a good reputation, and is valued by the team for its open attitude and hard work.

In what cases is it necessary

Typically, HR specialists are asked to write a description:

the employees themselves;
government agencies;
leaders of the organization.

In the first and second cases, a neutral or positive characteristic of the employee is necessary to present it to some authorities outside the organization in which the person works. For example, to the guardianship and trusteeship authorities, the educational institution in which he is studying on the job, at a new place of work, or to the court. Those. An assessment of the employee’s qualities is required by an external customer.

In the third case, certain internal organizational procedures related to the evaluation of the employee are prepared, and the document is used within the institution. His customer is internal.

Manager

Characteristic

Issued to Nina Vasilievna Petrova, born October 23, 1983, working as a manager.

Petrova Nina Vasilievna, works at the Gorod shopping center, located at the address: Moscow, Entuziastov Highway, 12, building 2.

Nina Vasilievna started working as a sales consultant, but having demonstrated responsibility and customer focus, she was transferred to the status of sales manager.

Throughout her work, Nina Vasilievna has proven herself to be a responsible, efficient and disciplined employee, striving to improve her level of knowledge and perform the assigned work with high quality.

Nina Vasilievna attaches great importance to labor protection and safety regulations, complies with the internal rules in force in the company and the work schedule.

During the entire period of work, Nina Vasilievna proved herself to be a conscientious worker, quickly fulfilling her job duties, and capable of coping with a large volume of work in a short time. Communicates politely and tactfully with all colleagues and clients of the company. Hardworking, honest, punctual, knows how to work in a team. Does not create conflict situations in the team, tries to resolve conflict situations that arise in the team from the outside. Works very responsibly with documentation.

During my work, I never received reprimands or penalties for any violations.

Sales Department Manager Semenova I.R.

Sample for an employee - driver

Reasons for compilation

Issued in 2 cases:

at the personal request of the employee;
in response to external and internal requests.

External characteristics - compiled at the request of the driver himself or other users: bank, court, law firm. Internal is provided upon request of acts issued by the company’s management bodies. In case of transfer to another department or position.

Text structure

Compiled in any form without a standard form. An exception is requests to government agencies when a specific form is issued.

It is conventionally divided into 5 parts:

Title.
Personal data.
Labor activity.
The main part is personal qualities.
Conclusion.

Example:

Limited Liability Company "Garant"

Samara, st. Stroiteley, 2A

March 01, 2021

CHARACTERISTIC

Issued to the driver of category “B” and “C” Makarenko Vladislav Nikolaevich,

(driver's category, employee's full name)

Born in 1980, specialized secondary education.

In 2001 he graduated from Samara College with a degree in Auto Mechanic.

In 2010, he was hired by Garant LLC as a driver.

During these years there were no accidents or violations. Responsibly completes assigned tasks. Always takes care of the technical condition of the vehicle. Upon repeated requests, he acted as a mechanic.

Polite and tactful towards others. Colleagues respect and appreciate him. He did not violate labor discipline.

In 2021, he was awarded a diploma and monetary reward for honest work and conscientious attitude.

The specification has been issued for presentation at the place of request.

Director _______

Signature _______ transcript

Contents of the characteristics: necessity and sufficiency

The difference in writing internal and external characteristics is based on the fact that in the first case it is initially known where exactly the employee works and where the characteristics will be provided. Therefore, in a document “for internal use” this information can be omitted, but the employee’s working and creative potential can be more fully revealed.

In the external description, it is necessary to indicate all the personal data of the employee as completely as possible, and only with his written consent to their processing and use, as required by law (Article 88 of the Labor Code of the Russian Federation).

Before composing the text of the description, determine the purpose of its presentation: this will help to correctly select the facts for presentation.

Typically, a characteristic can be meaningfully divided into several blocks:

Heading,
Questionnaire,
Labor activity,
Personal qualities,
Conclusion.

The title and conclusion refer to the design of the characteristic. Let's consider the remaining points in more detail.

Questionnaire

In the first paragraph, you need to briefly describe the official data about the person: indicate his year of birth, list the educational institutions he graduated from, clarify his specialty, and also, if there are academic degrees and titles. In this paragraph, it is enough to use only the last name with initials, since the full name has already been indicated in the heading part.

Labor activity

The description of an employee’s career path can be either complete or limited to work in a given organization. It is important to indicate:

what position you were hired for;
indicators of career growth (in what year, what positions were held successively);
information about receiving additional education, advanced training, taking courses, etc.;
assessment of work results (which projects he took part in, what he led, what he managed to accomplish independently, etc.);
achievements (successes and rewards or, conversely, failures and reproaches);
It is worth listing all awards and penalties.

Personal qualities

One of the most important sections of the document, because if work activity can be assessed objectively (by the presence of results, absence of disciplinary sanctions, etc.), then the characteristics of an individual depend entirely on the way it is presented. This section is especially important for external characteristics, because third-party organizations are interested, first of all, in the “psychological portrait” of a person, and not in his work achievements. Here is a plan for a detailed description of the employee’s personality; if necessary, you can select the necessary points and limit yourself to them.

The general impression formed about the person during the time of cooperation with him;
the employer’s opinion about the abilities demonstrated by the employee and his potential;
recommendations on the use of identified qualities;
approximate psychological traits of the employee’s personality;
assessment of sociability, conflict, tolerance;
conclusions regarding discipline, responsibility, honesty;
degree of acceptance of the employee by the team;
information about weaknesses in the employee’s character;
prediction of behavior in certain situations, characteristics important for the addressee;
other facts that the employer deems necessary to highlight.

Chief accountant and accountant-cashier

The description must indicate: does the employee comply with legislative regulations, how does he keep records of each section, how does he calculate wages and taxes, does he adhere to cash discipline, does he conduct payment and settlement transactions of various types, prepares and submits reports, owns software, maintains audit.

In addition, it is important to indicate such qualities as: perseverance, attentiveness, accuracy, responsibility, patience, accuracy.

Lawyer or legal consultant

Large enterprises have a legal department that deals with drafting contracts, checking the compliance of documents with legislation, and court cases. A specialist must not only be competent in his activities, but also have good professional skills.

It is important to indicate in the document: what legal cases the employee was involved in, the level of preparedness in resolving legal issues, responsibilities and verification of various contractual acts.

It is necessary to indicate personal qualities that are important for conflict-free work in a team.

Example:

Limited Liability Company "Garant"

Samara, st. Stroiteley, 2A

March 01, 2021

CHARACTERISTIC

Given to in-house lawyer Vladislav Nikolaevich Makarenko, born in 1980. Education: higher legal.

In 2007, he was hired as a lawyer.

Responsibilities include:

drafting and analysis of contracts;
drawing up internal documents;
representing the interests of the organization;
participation in trials.

During the period of work, he proved himself only on the positive side. He has the following qualities: competent, hardworking, responsible. Knows current legislation and is well versed in changes and additions.

Does not violate labor discipline. He is respected among colleagues, responsive, and sociable.

The specification is given for presentation at the place of request.

Director ___________ (full name)

An example of filling out a job description for an employee

In order for a job description to be positive and fully reflect all the qualities and abilities of the employee, it is necessary that it contain a rational assessment of all individual criteria. To do this, attention is paid to the employee’s relationship with his colleagues and his personal culture. This allows you to more accurately describe the employee’s personal qualities.

_____________________

(name of your company or organization)

(address and details

_____________

(Date of preparation)

CHARACTERISTIC

per employee_____________________ to provide it in ____________

(full name of the worker), has been working in (organization) (his position) since (start date of employment).

In (date) year, education was received in the specialty ( type and degree of education

), which is certified by a state-issued diploma (certificate) issued by (educational institution).

(For men only.) He served in military service from “_” ______
___
to “_”
______ ___
in service unit No. ___. Upon completion of service, he was enlisted in the reserves with the military rank of "rank".

Marital status: (status), no children/has age and gender (if there are several children, they are listed separated by commas).

I got a job at (company) in the year “_” ______
___
. An employee of the company (full name) has proven himself only on the positive side, performing well even in stressful situations, always maintaining an optimistic attitude. The team treats the employee (full name) very well. (Name) is always ready to help and support colleagues. Does not drink alcohol, does not smoke, and has not violated labor discipline. A sociable and open person, capable of making independent, informed decisions.

The testimonial was issued for submission to ____________.

Director of the company (Company name) (signature) / (transcript)

This is quite enough, but it wouldn’t hurt to add something of your own to the description.

Separately, the characteristics describe the level of professionalism of the employee, his work experience, independent study skills, and the ability to occupy a leadership position with further planning and control of the activities of other employees.

It is especially important that the characteristics reflect information about organizational abilities, the quality and duration of work, the personal activity of the employee, his ability to be responsible and find the most effective solutions when unforeseen situations arise.

Characteristics from the place of work for different institutions may include a number of different formulations. To a large extent, it all depends on where exactly this document will be submitted.

Characteristics from the place of work to the court or police - sample

There are various reasons that determine the need to submit characteristics from the place of work to law enforcement or judicial authorities. It is the reason for its composition that determines the content of this document.

In many ways, the characteristics will depend on the legal process that is taking place - in a civil or criminal case. In the case of civil litigation, a positive reference will tell in detail that the person copes well with his professional responsibilities, what prospects for career growth await him, and that it is important to keep his job.

This content of the characterization is important because the plaintiff and defendant need to prove their strength and financial capabilities, which is especially important when resolving issues of adoption of a child through the courts.

Criminal proceedings require that job references be more personality-based. It should talk about a person’s conscientious performance of his work, his relationships in the team, with clients, and business partners. This will allow you to understand how prone a person is to new offenses.

Teachers (teacher)

This type of document can be written by the school director or head teacher. It is compiled mainly during re-certification, for awards, participation in competitions, employment or at personal request.

In addition to the standard sections, the teacher’s characteristics indicate: how many graduations he has had, what methodological topic he is researching, what program is used in the educational system, possession of new technologies in the educational process, work with students and parents.

To confirm the professional level, you can indicate the achievements of students at various Olympiads.

Sample:

Characteristic

for Vladislav Nikolaevich Makarenko, physics teacher

highest qualification category

Samara secondary school No. 1

Makarenko V.N. has been working in this institution since 2010. During this period, he proved himself to be an initiative and responsible employee.

Makarenko V.N. perfectly uses new methodological and technological approaches in the learning process. Successfully uses them in practice, which significantly increases the level of achievement and interest of students.

He is characterized as a competent, qualified teacher who knows the features and problems of teaching in this subject. The personal orientation of education allows children to be motivated and learn well.

She pays special attention to extracurricular activities in order to increase the communicative activity of students. For this purpose, it organizes events, competitions, and developmental tournaments.

Class management focuses on class cohesion, taking into account the individual characteristics of each student. Creates various situations so that children can react and reason correctly in such cases in real life. Parents highly appreciate his work with students.

Actively participates in methodological conferences, training camps, seminars, and improves her qualifications while taking courses.

The characteristics are given for presentation in __________

Director ______ (full name)

(signature)

Doctor (medical worker)

When writing a reference letter for an employee of a medical institution, it becomes difficult to describe all the responsibilities and focus on a specific aspect. For such compilation, it is important to indicate moral, qualification, scientific, and business qualities.

This is a rather serious document, which should fully describe not only personal characteristics, but also the comprehensive responsibilities of this area.

An obligatory point is to highlight the response in force majeure situations that relate to the safety of the health and life of the patient.

Who prepares the document

Realizing why a characteristic is needed and what it is, a HR specialist is not always able to draw it up, since he does not always know about the business qualities of each employee in the enterprise. In this case, such a document is prepared by the employee’s immediate superior, and the HR representative only assists him in writing and completing the paper.

If an employee applies for the paper, it should be prepared and issued within three working days (Article 62 of the Labor Code of the Russian Federation). This rule also applies to a former employee, regardless of how long ago he quit (see, for example, the Determination of the Moscow City Court dated 09/08/2011 in case No. 33-28750). If the customer is external, then the terms are usually discussed additionally.

ConsultantPlus experts examined whether and within what time frame an employer needs to issue a reference letter based on a written application from an employee who quit more than two years ago. Use these instructions for free.

Cleaning lady

JSC "Eurostar"

Characteristics of Yakovleva Elena Viktorovna

While working in this organization from 01/20/18 to 01/12/19 as a cleaner, Yakovleva E.V. has established herself as a responsible worker and professional in her field. She is characterized by: high efficiency, sociability, and lack of conflict. I especially want to emphasize that Yakovleva E.V. gets along well with people. Elena Viktorovna always does her work carefully and monitors labor discipline. Yakovleva is respected among her colleagues. She doesn't smoke or drink alcohol. There are no complaints or comments about her work.

Issued:

"22" October 2021

Head of Administrative Operations (Antonova M.P.)

Why might it be needed?

An employee profile is usually required in the following cases:

When an employee of an enterprise is brought to justice, it is necessary to assign him an adequate punishment.
When an employee is nominated for an elective position, it is necessary to describe what he is like as an employee.
When the company received a request. State and municipal authorities are not required to decipher the reasons why they showed interest in a particular employee.
When a reference is required by the employee himself, and he turns to management with a request to provide him with this document.

Accordingly, the characteristics can be compiled:

Indicating the specific place where this document was requested.
With o.
With other marks that are required according to the position of the addressee.

Information, in accordance with the Federal Law “On Personal Data” No. 152-FZ, related to personal data, can be transferred only with the consent of the employee, except in cases where otherwise is established by federal legislation (Article 88 of the Labor Code of the Russian Federation).

In addition, the employee has the right to familiarize himself with the contents of the description before it is sent to the addressee.

Janitor

Characteristic

Employee Alexander Fedorovich Komarov has been working as a janitor since 2012.

During his work, Alexander Fedorovich Komarov proved himself to be an honest, responsible, hardworking, and efficient person.

Alexander Fedorovich Komarov, due to his position, has to do a lot of physical activity, which he copes with very well. Colleagues emphasize that Alexander Fedorovich Komarov is also a very good conversationalist; he is open and friendly when communicating.

One of the main qualities of Alexander Fedorovich Komarov is hard work. If necessary, he is ready to stay and work outside of school hours. He tries in every possible way to be useful to the company.

Alexander Fedorovich Komarov has no bad habits, which is very important for a person who holds this position.

The characteristics were issued for transmission at the place of request.

Issued:

"12" December 2021

(Andreev A.N.)

Correctly formatted description

Any document requires proper execution and the availability of appropriate details. The main points important for the design of the characteristics are as follows.

To write this document, use the official letterhead of the organization or a sheet of standard A4 format. For external characteristics, a form is preferable, but if it is not available, then the details of the organization must be indicated.
The text is presented in the third person, using the present or past tense (for example, “the employee corresponds to ..., has” or “the employee had ..., performed”).
The first word of the document is its title “Characteristics”, then you should write to whom it is given (full name without abbreviations and the position of the employee).
The volume of text is not limited; in practice, it rarely exceeds one printed page.
At the end of the text, standard information about the place of provision is written, or it is indicated that the reference can be presented at the place of request.
The signatories are responsible for the accuracy of the information in the description. The signature of the head of the organization is sufficient; a visa from the head of the human resources department and the immediate superior of the person being characterized is desirable. Signatures must be deciphered (last name and initials).

NOTE! In order for the characteristic to gain the force of a legal document, it must be dated, endorsed by management and certified with the round seal of the enterprise.

Laboratory assistant

Characteristic

Mikhailov A.V. He has been working as a senior laboratory assistant since December 2011. He performs his duties at a high level, is proactive, and strictly follows instructions.

Mikhailov knows and complies with the requirements of regulatory and technical documents for conducting laboratory research, analysis and testing. Alexander Vladimirovich independently works on all the equipment available in the laboratory, including new ones.

Alexander Vladimirovich monitors the performance of other techniques of research, analysis, and testing to determine the characteristics, composition, and properties of materials in accordance with existing standards and specifications. Mikhailov personally studies the results of research, analysis and testing of technological samples and specimens, prepares reports based on them, and submits conclusions for consideration to the laboratory management.

Mikhailov takes into account the work performed by the laboratory by type, volume and timing, and also promptly informs the heads of departments and company officials about the results of research, analyzes and tests. Mikhailov competently manages auxiliary and preparatory operations for carrying out particularly complex laboratory work, and, if necessary, performs them personally. He does it efficiently and within the exact time frame allotted for this.

Mikhailov coordinates the activities of the technicians who are part of the working group engaged in new research methods, analyzes and tests. Alexander Vladimirovich maintains installations, instruments, tools and other laboratory equipment in good condition.

In accordance with established requirements, Mikhailov maintains technical documentation of the laboratory and regularly makes proposals aimed at improving the work of the laboratory. Mikhailov conscientiously and responsibly performs other official duties of a senior laboratory assistant. He constantly improves his professional skills, knows and applies best practices in the field of research, analysis and testing of materials in his daily work.

Mikhailov diligently does his job. He is efficient, uses his working time rationally, is neat, tidy, and physically healthy.

When faced with sudden changes in the production environment, Mikhailov acts energetically and confidently. He often submits motivated, comprehensively considered proposals for consideration by the laboratory management. Mikhailov carries out decisions, instructions and instructions from the laboratory management efficiently, promptly and on time.

He is fluent in methods of communication and processing of business, scientific and technical information, including documented ones.

Mikhailov maintains good relations with all his colleagues. He is an example of business ethics and integrity. He did not commit unseemly or unworthy acts. Mikhailov takes criticism calmly and eliminates shortcomings as quickly as possible.

Conclusions:

Mikhailov A.V. suits his position.
Alexander Vladimirovich needs to be encouraged. He needs to be thanked for conscientiously performing the work assigned to him and achieving high results in it.

Internal characteristics

A senior manager may request immediate management to evaluate the personal and professional qualities of an employee in various situations. These situations may be:

making a decision on transfer to a certain position;
assessment of the ability to complete a particular task;
the possibility of a responsible business trip;
find the optimal way to influence an employee in order to increase his professionalism or level out negative qualities;
determining the possibility of trust (access to proprietary information, trade secrets, etc.);
to assess stress resistance and professional suitability for dangerous work and critical situations;
take measures to reduce tension in the team, etc.

Not only the head of the structural unit where the employee in question works, but also employees of the personnel department, as well as, if necessary, the head of the security service, can take part in the preparation of this document.

FOR YOUR INFORMATION! The grounds for compiling internal characteristics must be specified in the local regulations of the enterprise.

Cooks

Compiled at the request of the employee. Most cases are new employment, obtaining a loan. Like all standard types of documents, it must consist of mandatory sections.

In the main part, attention should be paid to the performance of job duties. It is important to indicate in which area or workshop he works, knowledge of cooking technology and technological maps, knowledge of various work techniques.

The chef must not only prepare the dishes, but also lead and collaborate with the team to work smoothly.

Sample

Limited Liability Company "Garant"

Samara, st. Stroiteley, 2A

March 01, 2021

CHARACTERISTIC

Hired as a cook on March 21, 2010.

During the time he worked in the restaurant, he established himself as a highly qualified worker who masters his specialty. He applies his knowledge in practice in creating menus, developing new technological maps, and organizing work.

Increases the level of professional knowledge by taking courses and master classes.

In the team he demonstrates leadership qualities, for which he is respected. Sociable, performs well in unforeseen situations, has excellent contact with clients.

Does not violate safety regulations.

The characteristics are given for presentation in _______

Director _______ (full name)

(signature)

Kindergarten teacher

Employees of preschool educational institutions undergo recertification to improve their category and level of competence. In this case, the characteristics are drawn up by the parents with confirmation from the head of the preschool institution. If the certificate is provided upon transfer or new employment, then it is written on behalf of the director.

The characteristics indicate: the teacher’s ability to work with children of different ages, organizing groups, maintaining order, using pedagogical methods in work, new approaches, resolving conflict situations between children.

The teacher must observe the child’s sanitary and personal hygiene, and skills in finding a “common language” with a problematic category of pupils.

Example:

During the work of Ivanchenko V.V. has established himself as a competent, methodologically savvy, qualified worker.

The educational process is organized on the basis of pedagogical requirements and programs. The main focus of the work is the development of independence, the personality of the child, the disclosure of potential and creative abilities.

The teacher's interest in innovative approaches and developments is manifested in the high achievements of the students. The group constantly takes an active part in regional competitions.

Completed advanced training courses. Awarded a diploma from the Office of Preschool Educational Institutions.

Personal qualities include dedication, having your own opinion, respect for colleagues, and prudence.

Compilation rules

An official document issued by an employer (including an individual entrepreneur using hired labor), so its execution must be taken seriously.

The most common way to prepare a document is in printed form, but a handwritten version is also acceptable with the obligatory observance of all details. There is no universal form for characterization, since the purpose of its presentation is different. The text can be divided into several blocks:

Heading part. Contains the name of the document, the full name of the employee and his position in the organization.
Personal data. The employee’s year of birth, information about his education (name of the educational institution without abbreviations, year of graduation, specialty received) are indicated. If desired, academic achievements should be noted, for example, an academic degree, diploma with honors, etc.
Information about work activity. All data on the employee’s employment in the organization, movements by position and department with dates of admission and transfer are indicated here. Labor results and incentives are noted. You can indicate information about receiving additional education or advanced training.
Personal and business characteristics of the employee. Since the document is drawn up about a person as an employee, his professional qualities, work experience, and level of knowledge in the profession should be noted. Business qualities also include leadership functions, the ability to plan the work of oneself and the team, analyze and monitor the implementation of certain production processes.

When specifying personal qualities, limit yourself to those that relate to interactions in the work team. Usually among the wording there are such as “responsible”, “benevolent”, “hardworking”.

In this section, information about incentives should be indicated, indicating the reasons for their application, for example, “awarded a certificate of honor based on the results of work for 2021.” If the characteristic is necessary for internal use, note the achievements of the employee that he achieved in this position, his contribution to the development of the enterprise or even the industry as a whole, the innovative solutions that he applied in his work.

If the specification is requested by a third party, be sure to indicate where it was issued for provision. The date of preparation of the document is indicated.

The text is presented in the third person in the present (or past) tense. The recommended font is Times New Roman, size 14, using single or one and a half line spacing. It is recommended to place the entire document on one A4 sheet.

The document is printed in two copies, each of which is endorsed by the handwritten signature of the head of the organization with the obligatory indication of his position and a transcript of the signature. Certified by the seal of the organization. One copy is kept in the HR department, and the second is given to the employee or sent in response to a written request.

Since the characteristic is a document containing the personal data of a citizen, the procedure for its provision is subject to Federal Law No. 152-FZ of July 27, 2006. The employer does not have the right to transfer personal data to third parties without the written consent of the employee. The exception is cases provided for by labor legislation or other federal laws.

Journalist

Characteristic

Vetrova Margarita began her work at the Pravda newspaper as a freelance journalist in the news section in October 2011. In December 2011, by order of the editor-in-chief, she was added to the staff as assistant editor-in-chief of the news section. Margarita currently works in this position.

While working for our newspaper, Margarita demonstrated her best qualities as a journalist and assistant editor-in-chief. She has an analytical mindset, is able to work quickly, quickly switches from task to task, knows how to “see” and reveal topics that are interesting to the reader, has a broad outlook, and knows how to write in the right style.

As an assistant editor-in-chief, Margarita performed the following functions:

monitored the work of other correspondents;
carried out stylistic and literary editing of materials;
filled news columns, searched for interesting topics;
selected illustrations;
collected and coordinated comments with experts.

Margarita performed her job duties simply flawlessly, therefore, as her immediate supervisor, I can recommend her for work in a similar position.

Editor-in-chief of the newspaper “Pravda” (Nefedov P.V.)

number, signature

Security guard

LLC "Vera"

Moscow, st. Krasnoselskaya, 4

Characteristic

On Dmitriev Pavel Nikolaevich

Dmitriev P.N. worked in the company from 04/12/18 to 12/15/19 as a security guard.

During this time Dmitriev P.N. proved himself to be a conscientious employee. He is efficient, takes responsibility for assigned tasks, and accurately fulfills his official duties. Dmitriev P.N. has high professional and moral qualities, does not smoke, does not abuse alcoholic beverages.

He is attentive, communicates well with the team, and always tries to help his colleagues. Dmitriev is a very kind person. He approaches his work rationally and is respected in the team. I never received any complaints from management.

Head of security Sergeev M.A.

To the police on a criminal case

Compiled for the following reasons:

to study a person who is involved in a court case as a suspect, accomplice or witness;
when applying for employment in law enforcement agencies;
in case of problems with the law of minors who work and the police are interested in them in order to study their identity.

There is no universal form, but a sample structure should contain:

date of;
Full name, education, qualifications and work experience;
information about who draws up the document;
specifics of work activity;
description of the employee’s personality, indicating all the positive and negative aspects, the occurrence of conflicts in the team, attitude towards colleagues;
Family status.

It is important to write the description in the first person, preferably from the manager. This will form an initially good opinion about the person.

Download a ready-made specification for a worker

An employment reference is an official business document issued from the last workplace. It talks about the employee’s business qualities and assesses his professional skills. Using the characteristics, you can get as much information as possible about the new employee, understand whether he is worth hiring for the proposed position, and whether he will be able to cope with such job responsibilities in the new workplace.

It is the characteristic that very often acts as a decisive factor when hiring for a particular position. If such a document is required, then a ready-made specification may be a way out. It will tell in detail about all the advantages of a person, his working and business qualities.

Such a document is required not only when moving to another position within the same organization, branch, division, but also when applying for employment in another company, as well as as part of a lawsuit. On a specialized website, it will not be difficult to find and download a job description, which you can use as a sample or take as the basis for your business document. This guarantees achieving the desired goal with the least expenditure of your own resources.

Head of HR Department

Characteristic

Svetlova Galina Ermolovna, born in 1987, has been working as head of the HR department since August 2012. Galina Ermolovna’s responsibilities include personnel reports, preparation of personnel documentation, organizing interviews, conducting trainings, and master classes for employees.

Galina Ermolovna has established herself as a responsible and attentive to detail specialist, a capable leader of a team consisting of 6-8 people, and maintaining personnel records for a team consisting of 200 people. He knows labor law very well and successfully applies it in practice. An audit carried out by government agencies showed that the company perfectly respects the labor rights of employees. All papers are completed without errors and on time.

Galina Ermolovna knows how to take into account the interests of employees and quickly resolves conflict situations. During the time Galina Ermolovna headed the HR department, not one of her employees applied to the labor inspectorate, because all controversial situations and conflicts were resolved within the company.

Galina Ermolovna is fluent in the methods of effective personnel selection. She selects workers with the necessary qualifications and experience. Galina Ermolovna participated in all interviews conducted at the company. She also personally organizes testing with potential employees.

Galina Ermolovna is constantly improving her professional skills. Over the 5 years spent in the company, she completed 3 advanced training courses in the field of HR, and also attended 5 thematic seminars.

Over all the years of work, Galina Ermolovna has shown herself to be a friendly, calm, and confident person. She knows how to find an approach to each employee and creates a relaxed and friendly atmosphere in the team.

Who signs and draws up a reference letter from the place of work?

Correct and competent writing of job references is the responsibility of the HR department. But the Russian reality is such that often, due to the busyness of the head of the personnel department and his subordinates, the writing of this document is entrusted to the employee himself. If there is time and desire, the employee’s immediate supervisor can write a reference.

The HR department can only issue a form to fill out. Moreover, each organization may have its own formats and letterhead for references from the place of work. But in any case, this document must comply with the following structure:

A4 sheet format;
details of the organization: full official name, legal address, telephone, main state registration number (OGRN or OGRNIP - individual entrepreneur);
the date of issue, the signature of the person who compiled the document (the head of the department where the employee worked, the head of the organization or the inspector of the personnel department) and the seal of the company - without these details the paper will not be a document and will not have legal force.

Characteristics-recommendation

A character reference is an extremely positive review of a person who presents the employee to a potential employer in the best light from a professional point of view. Therefore, the main emphasis should be placed in the content on the professional achievements and personal merits of the employee.

The main requirements for such an assessment are objectivity and persuasiveness. You should present the professional as an ideal and best candidate for the vacancy in a concise, informative and reasoned manner.

It is advisable that the document be drawn up and signed by a manager with authority in this field of activity. Only then can we talk about trust in the content of the letter of recommendation and the employee’s high likelihood of receiving a position, award, grant, etc.

At the end of the characteristics-recommendation, it is imperative to indicate the full details of the author, his contact numbers, email address, and place of work, so that the new employer can easily check the information contained in the document in personal communication.

If a person at his previous place of work left only positive memories about himself and managed to maintain good relations with management and former colleagues, he should take this chance and ask for a letter of recommendation. A positive characteristic will increase the chances of quick employment in a prestigious place and in a promising position.

Characteristics for awarding

This type of production characteristic refers to documents for internal use. The assessment of the professional activities, business and personal qualities of the employee is described only on the positive side.

In this document, it is important to note the employee’s labor merits, professional achievements and qualities, thanks to which he was able to become a successful and effective employee.

Characteristics for rewarding are not only a way to reward an employee by management, but also a means of motivating other employees to achieve the level of this employee.

Example of characteristics for an employee for awarding a certificate of honor

Help-characteristics

The demand for such a document forms the basic rules and requirements for its preparation. It is necessary to consistently indicate the main components of the sections so as not to write everything chaotically.

Logical sequence and chronology make it possible to create a general image of a person and preliminary understand his specific activities.

Form - form (sample to fill out)

Ready-made templates for filling out characteristics

Depending on the place of provision, it is necessary to focus on those features and qualities that will be considered first. To correctly compile a characteristic, it is better to use this generally accepted form.