How to write a job description - examples, samples

Every person has at least once felt the need for references from a previous job in order to take a higher-paying position. We would like to offer a sample document that allows you to save a lot of time when preparing it.

A job description is an official document that talks about the various advantages and positive qualities of an employee. It may also talk about shortcomings that characterize him as a professional employee of the organization. Characteristics are divided into two categories depending on where they are used:

1. Internal characteristic - intended to be used exclusively within the organization, when an employee changes position or is transferred to another branch of the company;
2. External characteristics - presented where required. It is compiled at the individual request of a specialist. It is required when an employee changes jobs, when conscripting for military service, if necessary, to obtain a loan, or when sanctions, fines, or incentives are imposed.

Concepts

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Certification of employees for suitability for the position held is a fairly effective method of assessing personnel to identify prospects, shortcomings and, in general, professional suitability, both in relation to the position held and to the unspoken code of a particular company.

At the same time, one of the basic documents on the basis of which certification is carried out is a characteristic that contains basic information about the employee, as well as information about participation in the public life of the team or existing errors.

All about personnel certification with an example of the Regulations and a test

Chapter 14. PROTECTION OF EMPLOYEE PERSONAL DATA This is important: This document is taken from the ConsultantPlus system (see description) Buy the ConsultantPlus system Order a free demonstration of the ConsultantPlus system

An example of filling out a review for a certified employee

When I worked in a research laboratory, I loved writing feedback to my trainees. One day, a student’s supervisor (who, as it turned out, had read my review) called me personally and started asking whether the student had really proven himself so well in just one month. “With such a characteristic, he can be promoted to minister!” he said and burst into a roar of laughter.

The ability to avoid conflict situations in the team; balance and self-control when resolving conflicts. 3.3. Discipline, diligence, perseverance in seeing the work started to completion. 3.4.

The personal data includes the employee's surname and initials, year of birth, and education. The educational institution and the terms of study in it are written in full. If there are several educational institutions, then they list all of them indicating the specialty received. You can also note your academic achievements: a diploma with honors, an academic degree.

Characteristics for employee certification

1.1. She has established herself as an employee who has excellent knowledge of the documents regulating her work activities: the Labor and Civil Codes of the Republic of Belarus, Decrees of the President of the Republic of Belarus, resolutions of the Ministry of Labor and Social Protection of the Republic of Belarus, decisions of the Constitutional Court of the Republic of Belarus, etc.

Negative review. The employee is actively involved in various projects and devotes a lot of time and effort to them. Unfortunately, efforts do not always lead to the real measurable results that the manager expects from him. A number of important tasks (examples) were not given sufficient attention.

On the official website, the “Personal Account” service was launched in April 2021. Your personal account is a special section in which registered users will be able to receive comprehensive answers to all their questions, and will also be able to receive a wide range of services and opportunities.

We recommend reading: Can a Wife’s Account Be Seized If the Husband is a Debtor

Sample employee review form

Evgeniy Evgenievch is highly respected by the team of our company, colleagues consider him a true comrade, he is very responsive and friendly, management values ​​him as a good employee. Evgeniy Evgenievich perfectly communicates with partners and clients of our organization. Everyone notices his politeness and courtesy.

An emotionally positive attitude towards people largely depends on the specific experience of this individual, on the history of her relationships with people. The positive or negative experience of these relationships clearly shapes their corresponding system. 3.

It takes into account both the variable range of responsibilities, the characteristics of executive and labor discipline, and also indicates interactions with colleagues, not to mention compliance with the law, both at the federal and local levels.

If the employee does not agree with the description

Therefore, the review by the author of the testimonial should be extremely unbiased and cover reliable facts. To formulate a more correct certification, the opinions of colleagues, the results of tests of business skills by an expert commission and the employee’s self-assessment are taken into account.

The activities carried out within the framework of the position that the person fills are subject to assessment. Line managers have information regarding ongoing monitoring. The professional suitability of the person is assessed.

When is it required?

To fully assess the work activity of a full-time employee during certification, members of the commission require certain information about the person being certified. But not all of them are familiar with the workers, and in most cases they interact little during the work process, and are not aware of their specifics of work and performance in their professional activities.

And since it is his immediate superior who is most knowledgeable about the performance indicators of the worker being assessed, he is the one who draws up the characteristics, taking into account all the nuances - from personal to professional.

Sample review for a certified employee

[e-mail hidden] Belarus, Minsk Posted by 9516 Reputation: February 9, 2021, 10:19 pm 12. For each employee subject to certification, the head of the structural unit prepares and signs a characteristic with which this employee must be familiar (characteristic for the employee specified in part two of paragraph 7 of this Model Regulation, is signed by the head of a higher state body (organization) or an official authorized by him, for the employee specified in part three of paragraph 7 of this Model Regulation - by the head of the organization).

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Content, structure and design requirements

The law does not define the procedure for conducting certification, as well as the package of documents that must be issued. Many commercial companies use standard rules introduced back in the USSR.

Thus, it is customary to use the characteristic in a tabular version, although the specified document can also be presented in text form.

It will include the following sections:

• last name, first name, patronymic of the employee being evaluated in full;
• Date of Birth;
• existing education indicating the university and year of graduation;
• position held, including the name of the subsection;
• length of service in the position;
• performance indicators in the form of a brief description;
• list of incentives, if any;
• information about penalties.

Next, general data is included on the employee’s familiarization with the specified document, information about the date of creation and the name and position of the person who issued the certification characteristics.

A sample employee certification sheet is in our article. To whom should a job application be addressed? Find out here.

An example of a negative reference from a place of work

The profile was compiled for Anastasia Petrovna Khoroshilova, born in 199, who worked at EcoTransport as a logistician from June 15, 2021 to September 28, 2021.

A.P. Khoroshilova delegated her work to less qualified subordinates, did not show initiative when performing tasks, behaved with restraint in the team, and avoided communication with colleagues.

A.P. Khoroshilova is married, has two children under 5 years old, and therefore is often on sick leave due to the illness of her children. To indicate legal force, the characteristics are affixed with the seal of the organization, the date of issue and the signature of the head of the organization.

Examples of characteristics for employee certification in 2020

Some professions have their own specifics, which is why it is advisable to have a standard sample with which it is possible to take into account all the nuances.

Typical sample

So, as a basic sample, you can use a characteristic for employee certification, an example of which is given below.

Sample characteristics for an employee

Samples for different positions

Examples of documents for different specialists are presented below:

Characteristics of a teacher (primary school teacher)

Characteristics of a teacher-organizer

Characteristics for a senior nurse

Characteristics of an English teacher

Certification characteristics for a librarian

Sample characteristics for a doctor

Characteristics for a civil servant

Characteristics of a school principal

Characteristics for an engineer

Specifics of the document

Characteristics are a document that reflects an assessment of a person’s labor (professional) activity within the framework of his position, as well as those personal qualities that are important for the performance of his duties. The characteristics issued for certification are internal. That is, it is used only within the company.

The author of the characteristic is usually the immediate supervisor: he knows the employee best, has the opportunity to directly observe and control his professional activities, and has sufficient information about the interaction of the employee with the team.

After writing a character reference for an employee, the manager is obliged to familiarize him with its contents. The employee's reference for certification must be submitted to the commission no later than 7 days before the meeting. This is necessary so that all members of the commission have time to familiarize themselves with it.

When certification takes place in large companies, where management cannot physically know all the employees, the characteristic takes on special importance. It will allow members of the certification commission to understand how diligently the person being certified performs his functions, as well as to decide on possible questions for him, etc. Therefore, on the one hand, its text should be meaningful and include specific facts, and on the other hand, it should be as objective as possible.

There is no single generally accepted sample of characteristics. If the company's management establishes a certain list of requirements for the text, they should be adhered to and be guided by the sample given in the order or instruction. In other cases, one should be guided by the general principles of office work.

Nuances

Who certifies the document and how?

Many people have a question: who should write a reference and within what time frame it should be submitted?

These issues should be covered in the Regulations on Certification.

So, in most cases, the evaluation sheet is drawn up by the immediate supervisor of the employee being certified, that is, by the same head of the department.

Then this document is submitted for review by the employee, who must sign, thereby expressing agreement or disagreement with the data presented.

Thus, the characteristic must contain two signatures, as well as a wet seal, but not the main one, but an auxiliary one, for example, “for documents”.

And the next step is to submit the characteristics for consideration by the commission, two weeks before the start of the procedure.

How to draw up a regulation on business trips? How to fill out an application for certification? Details are here.

How to approve the salary regulations? Find out here.

If the employee fails

In addition to the characteristics, the employee being certified is asked questions about his profile. However, the questions are standard and the answers can be memorized.

That is why the leading role in the assessment is played by the characteristic that reflects the results of the work activity of an individual employee over a fairly long period.

If the commission receives a negative reference for consideration, and the employee cannot intelligibly answer the questions asked of him, the commission will make only one decision: he is not suitable for the position held.

Moreover, given that the commission is not authorized to resolve personnel issues, the final decision on the dismissal or transfer of a negligent employee will be made by the director of the company.

Attention!

• Due to frequent changes in legislation, information sometimes becomes outdated faster than we can update it on the website.
• All cases are very individual and depend on many factors. Basic information does not guarantee a solution to your specific problems.

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Certification

An example of a positive reference from a place of work

This description was issued to Alexander Andreevich Ivanenko, born on November 21, 1981, who worked at EnergoBit OJSC.

from March 1, 2010 to June 26, 2021 as head of the information technology department.

Marital status: Married. Wife Ivanenko Albina Anatolyevna born on February 26, 1985.

Children: Ivanenko Grigory Alexandrovich born in 2010.

Ivanenko A.A. Graduated from Irkutsk State University with a degree in Radiophysics, with honors.

In his work, he showed himself to be a professional in his field, more than once resorted to helping his colleagues, always restrained and took a responsible approach to every task.

During his work, he was awarded a certificate of gratitude in 2012, and also became the best employee in 2015.

This characteristic was issued for submission to OJSC KompasK.

Head of the HR Department Britt Nina Olegovna.

Rough plan

To most fully and effectively fulfill its purpose, the characteristics of the certification sample must contain the following information about the person being certified.

1. Position held and functional responsibilities. It is possible to provide both a full description of responsibilities, mentioning the volume of work performed, and a brief listing of them.
2. Duration of work in the organization and tenure in this position. Sometimes the periods of an employee’s stay in other positions are also indicated, i.e. they describe internal movements (for example, a transition from one department to another).
3. The most significant achievements of the employee. This is one of the most important points. This includes: a) stages of professional growth; b) personal contribution to the work (for example, projects, proposals, developments, etc.); c) mention of certificates, prizes and other forms of encouragement; d) advanced training (internships, additional education, etc.).
4. Types of administrative action (if used): reprimands, remarks, etc.
5. Individual properties. In the characteristics of an employee for certification, they are divided into: a) business: knowledge, competence, skills; b) personal. We are talking about those character traits and personal methods of performing work that directly affect the results of work and interaction with colleagues. For example, initiative, stress resistance, conflict tolerance, leadership qualities, negligence, etc.
6. Results of the previous certification (if any).
7. Conclusion.

General recommendations

Although when writing characteristics they use the same style as when creating other documents - that is, business, the specifics of its content give rise to a number of additional requirements for the text. Among them:

1. Lack of emotionality, expression, means of artistic speech (epithets, hyperbole, etc.). The style should be as “dry” and neutral as possible, even if the employee deserves admiration or indignation. Emotional feedback cannot be a model in this case.
2. Clarity and consistency of presentation combined with information capacity. Ideally, using a minimum of linguistic means, you need to present as much information about the person being certified.
3. Lack of elements of colloquial speech, professionalism and abbreviations. All names of positions, departments, etc. should be written in full (for example: “first deputy acting head of the department of rare minerals and paleontology”).
4. Minimum personal pronouns. Instead of “she” and “he”, the surname and initials of the employee should be used.
5. The predominance of 2nd person verbs (“recommended”, “showed”, “achieved”) when describing the personal qualities of an employee (example: “Ivanov I.I. maintains a friendly atmosphere in the department, invariably enjoys the respect of colleagues”).