Sample application for vacation 2021

How to write a vacation application in 2021

It doesn’t matter how to formalize an appeal to your manager for vacation time - whether you write it manually or print it using modern technical means.
The main thing is that at the bottom there should be a personal signature of the subordinate and the date of its submission. The structure of the leave document should be as follows:

A cap

This section must be placed at the top of the right side of the A4 sheet. It displays:

position of head of the institution;
name of the institution;
FULL NAME. boss (written in the dative case).
FULL NAME. the working person who submitted the application (to be filled out in the genitive case);
the name of the document, which is placed in the middle of the line with a capital character or capital characters, without a period at the end of the word.

Text

The section is filled out in free style. It contains a request for the allocation of rest days. At the same time, it is necessary to specify the desire - what kind of rest the working person seeks - paid or unpaid. Depending on this, you will need to select the appropriate application form.

Final part

The letter is completed by displaying the date the document was written and the personal signature of the applicant.

Resolution on document

A resolution is a written permission from management to provide rest days to a specific employee. Only certain persons (directors, branch managers, heads of departments, divisions, etc.) have the authority to endorse such documents.

A resolution may begin with the words: “I authorize,” “I approve,” or appoint authorized persons to draw up an order.

How long before vacation should an application be written?

An application for leave may be submitted in the following situations:

When the employee has worked in the new institution for at least 6 months.
If you have received the legislative right to rest out of turn (for example, maternity leave or related to classes at a university).

Article 114 of the Labor Code of the Russian Federation states that every employee has the right to receive paid annual leave. Typically, at the end of the working year, each company draws up a schedule of regular vacations, which is the basis for planning vacations for members of the company’s team next year.

The legislation (Article 123 of the Labor Code of the Russian Federation) provides that 2 weeks before the vacation based on the schedule, the management of the institution is obliged to notify the applicant for the vacation in writing. There is no unified template for such a notification, but the subordinate is required to sign it, confirming with his signature the fact of familiarization with the upcoming vacation. The schedule is usually posted on the institution’s information board for all employees to familiarize themselves with.

The procedure for granting vacation days to an employed person is as follows:

The HR department sends a notice to the team member 2 weeks before the start.
The subordinate submits a written request, on the basis of which an order is issued.
If you wish to go on unpaid leave, a subordinate must submit a request 14 days before it starts.
When going on paid annual leave, the vacationer is paid vacation accruals 3 days before it starts.

After writing the application

An employee’s application for any reason, including for regular paid leave, is subject to mandatory approval by the head of the organization. This may be approval or refusal to provide with justification of the reason for the refusal.

If the manager’s decision is positive, an order is issued on the basis of the visa to grant leave and accrue the due amounts. The employee must be familiarized with the order against signature. Then its original is filed in a folder with orders for personnel, and a copy is transferred to the accounting service for payment of vacation pay.

All statements from the organization’s employees are stored in accordance with the document flow rules adopted by the organization.

Situation

In life, this may happen when an employee turns to his manager to grant him leave on account of future paid holidays from the beginning of the working week to its end, spending 5 calendar days out of 28 provided for by law, and actually resting for 7 days.
What duration should be taken into account in this option? The answer to this question is reflected in the Labor Code of the Russian Federation (Article 125 of the Labor Code of the Russian Federation), which states that any division of vacation days is agreed upon by the employee together with the management of the institution, therefore, the approval for splitting the vacation period rests with the employer.

Article 115 of the Labor Code of the Russian Federation provides for a minimum duration of annual paid leave of 28 days. But any person always has a desire to relax a little more, and, preferably, at the expense of the company. To solve this problem in order to extend rest within the limits of legal norms, the following methods can be proposed:

Write a request to add time off to the vacation for overtime.
Get rest from the first day after the holiday ends. In this option, you can go on a tourist tour earlier - from the day the holidays begin.
You can extend your vacation if you get sick while on vacation. In this option, the rest will be extended by the days shown on the sick leave (Article 124 of the Labor Code of the Russian Federation).
Among other things, the Labor Code of the Russian Federation regulates additional days of rest for a number of categories of working persons, namely:

For minor workers, 3 additional days are provided.
For the category of persons engaged in teaching work, depending on the position and place of work, a vacation of 42 or 56 days is provided.
For working people involved in the production of chemical weapons, the duration of rest is 56 or 49 days.
Disabled people (of any group) have the right to a 30-day vacation.
Persons engaged in professional emergency rescue work also have the right to longer rest, which, depending on the length of continuous work experience, can be 30, 35 or 40 calendar days.
Additional rest of 3 or more days is granted to persons working irregular working hours or in hazardous work.
Working people located in the Far North and regions equivalent to it also have the right to additional rest. The duration of additional days of rest can reach up to 24 (Article 14 of the Law of the Russian Federation No. 4520-1 of February 19, 1993).

Often citizens working in institutions wonder: when to apply for their vacation plans? The legislation provides for the following deadlines for applications in this regard:

On the eve of the vacation, according to the schedule, the company's management is obliged to notify the employee 14 days in advance about the upcoming turn and there is no need to submit an application (Article 123 of the Labor Code of the Russian Federation).
The time for submitting an application for rest outside the vacation schedule is not defined by law. Most often, such a question is determined by agreement with the boss, since it takes time to issue an order and find a replacement for the period of performance of the vacationer’s duties.

Types of vacations

A vacation application is a document that is not always necessary in practice. In some cases it is needed, and in others it is not. It all depends on whether the vacation is implemented according to a schedule or occurs spontaneously.

To understand the issue, first consider what types of rest are provided for by the Labor Code.

Paid annually. This is a standard vacation schedule of at least 28 calendar days per year. Provided to a newcomer after 6 months of work in the organization.
Annual additional. Certain categories of workers have the right to additional rest during the year. These are veterans of the Great Patriotic War, disabled people, pensioners, specialists with irregular working hours, working in the Far North or in harmful and dangerous jobs.
No pay. Better known as “own leave”. The employer is obliged to provide it if the employee has significant life circumstances - the birth of a child, the death of a relative or a wedding. By mutual agreement, the employee may be allowed to take days off at his own expense for other valid reasons.
Training. Guaranteed for schoolchildren, applicants admitted to exams, part-time and evening students of universities and colleges for diploma defense or intermediate certifications and applicants for master's or doctoral degrees.
To donate blood or its components. If an employee is a donor, then the employer is obliged to provide him with two free days. One for donating blood and the other for rest and recovery.
For pregnancy and childbirth. Guaranteed to women on the basis of a sick leave certificate with the appropriate entry.
For child care. According to Russian laws, the mother, father, any other relative or guardian who cares for the child has the right to be there. Continues until the child turns 3 years old.

In personnel practice, there are other types of leave provided for by a collective agreement or management order. The legislation does not limit the duration of rest according to the upper level - only according to the lower one.

Applications for annual paid leave

Legislative norms do not regulate specific claims to the form of an application for paid leave, so an employed person can fill out an application in any form on a standard A4 sheet.
The application can be written either manually or printed using modern technical means. When drawing up an application manually, you must write in legible handwriting, avoiding corrections, crossing-outs and erasures. ( Video : “Sample application for leave - annual, paid”)

The petition is drawn up in the name of the head of the institution who has the authority to issue an order.

The document structure is standard and reflects the following information:

Position, full name boss, company name.
Position, department and full name. employee.
Request for vacation with mandatory display of the type of vacation.
Link to the relevant article of the Law (optional).
Starting vacation date.
Length of rest days in calendar terms.
Date of filling out the application and personal signature of the applicant.

Has the application form been approved?

This question is relevant for both HR specialists and accountants. Currently, there are no corresponding explanations in this regard in regulatory documents. Consequently, the company has the right to develop its own application form and approve it by internal order or regulation. Please note that from the moment the local regulation comes into force, its implementation becomes mandatory for all company personnel.

To draw up a document in accordance with all the rules, the employee should request a leave application form from the personnel officer or specialist responsible for record keeping. The sample for 2021 will certainly help the company’s employees write their request without errors or blots. If a HR specialist explains unclear points to the employee and gives the necessary hints in a timely manner, drawing up the document will take only a few minutes. If an employee goes on vacation in 2021, then he simply needs to insert the required dates into his application and change “2016” to 2021.

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Applications for leave without pay

Various situations may arise in life when there is a need to leave due to unforeseen circumstances that do not fit with the work schedule. Therefore, he may need leave without pay. In this option, the working person needs to submit an application, the content of which is almost the same as an application for regular paid leave. Synonyms for such days off are: leave without pay, unpaid rest or administrative leave.

( Video : “At your own expense, if we agree - Elena A. Ponomareva”)

The provisions on such unpaid leave are regulated by Art. 128 Labor Code of the Russian Federation. The main thing to remember is that the allocation of administrative leave is the right of the boss, and not a mandatory action, therefore, in the application for leave, it is advisable to indicate the reason and attach the appropriate paper giving the working person the right to go on leave.

How to write when rescheduling a vacation

There are many situations when an employee needs to be absent from work outside of the schedule. The most common include illness, possible maternity leave, and other personal circumstances. In such cases, the leave application form does not change, but in the content of the document it is important to indicate:

rest period according to the approved schedule;
new dates of postponed vacation;
the basis for changing the date of leave and/or duration of rest.

It is advisable to attach a document justifying the need to postpone the rest period to the completed application. This could be a referral for hospitalization, a certificate from the antenatal clinic, an order to take annual paid leave at the main place of work (for part-time workers), etc. This will increase the employee’s chances of having his request satisfied.

Applications for leave followed by dismissal

An employee has the right to resign from the company by first submitting a request to the boss for annual paid leave.
This option involves the working person to rest, having received an entry in the work book of the date of deduction on the last day of rest. The form and structure of the application for leave, with deduction upon completion, is similar to the standard application. It should display the following:

Position and full name chief, name of the institution and title of the appeal.
Position, structural department where the subordinate works and his full name.
Text with a request for vacation days and dates for going on vacation.
Date and signature of the applicant.

At the same time, we must remember that if a person submitted such a request outside the vacation schedule, then the boss has the right to refuse him.

Is it necessary to draw up if there is a corresponding schedule?

If the vacation dates have been agreed upon in advance and included in the appropriate schedule, then there is no need to formulate a request in writing.

If there was no early agreement, and if the employee did not write an application for labor leave in advance, but decided to take a rest not according to schedule, then the document must be drawn up and signed.

However, there are cases when the dates already in the agreed vacation schedule do not satisfy the employee, and he expresses a desire to change them. This may be due to a change in circumstances in the personal and family life of the worker. In this situation, the document must also be generated and signed.

Applications for parental leave up to 1.5 years

Leave to care for a 1.5-year-old baby has the right to be received by an employed person, regardless of gender (Article 256 of the Labor Code of the Russian Federation, Article 13 of Law No. 81-FZ of May 19, 1995, clause 19 of the resolution of the Plenum of the Supreme Court No. 1 of January 28, 2014) .
In addition, Law No. 255-FZ of December 29, 2006, Part 4 of Art. 11.1, as well as clause 42, of the Procedure adopted by the order of the Ministry of Health and Social Development No. 1012n dated December 23, 2009, provides for leave for an employed person who has twins, for example, the mother of a baby and his grandmother (FSS letter No. 02-02-01/08-2324 dated 20.05 .2010).

( Video : “It’s important to know about parental leave - Elena A. Ponomareva”)

To allocate such leave, the employee must submit an application, providing the boss with a set of documents confirming the presence of children of this age.

The application must display:

Position and full name directors and company name.
Position and full name the applicant, the structural unit in which he works, personnel number.
Text with a request for vacation days, setting out the date and duration.
The date the application was filled out and the signature of the author of the application.