After graduating from university, many girls get married and change their last names, some boys also, for various reasons, go through the procedure of changing personal data. After this, you have to change some documents, but not everyone knows whether a diploma is one of them. We will tell you whether you need to change your diploma when changing your last name.
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Where to go when changing your last name
Before you learn how to change your diploma when changing your last name, you need to understand a little about the procedure for changing personal data.
We can say right away that this process is quite complicated; you will need to visit many establishments and collect a whole package of documents.
The list of mandatory institutions to visit includes:
- guardianship and trusteeship authorities;
- MARRIAGE REGISTRY;
- department of the Ministry of Internal Affairs (Gosuslugi portal or any multifunctional center);
- place of study or work.
If a change of surname occurs before reaching the age of 18, all issues are controlled by the guardianship and trusteeship authorities.
The government agency takes into account the interests of the child and, based on them, gives permission to change the surname. Adult citizens do not need to contact the institution.
A visit to the registry office is mandatory for every citizen who decides to change his last name. You must have with you the appropriate application and documents that are needed to make changes to the unified register.
From the Ministry of Internal Affairs, a citizen is required to obtain documents that will confirm the legality of replacing a passport in connection with a change of surname.
If for some reason a negative decision is made when changing the surname, further resolution of the issue is possible only through the court. Most often, the judicial authorities make a positive decision; the refusal may be due to lack of grounds.
After all amendments have been made to the registry office register, you must contact the Ministry of Internal Affairs within 30 days and begin the procedure for replacing your passport. If a citizen ignores this requirement, then at the end of the specified period a fine will be imposed on him.
The size of the fine varies depending on the region of residence, sometimes it reaches 5 thousand rubles.
It is possible to avoid a fine, however, only if sufficient evidence is collected of insurmountable circumstances that prevented the implementation of the procedure within the specified time frame.
It is quite difficult to say for sure whether it is necessary to change your diploma when changing your last name after marriage.
It is worth clarifying that the replacement of the education document is carried out directly at the educational institution.
If a change of surname occurred while studying at a university, all documents related to the study will have to be replaced.
The legislative framework
All issues related to changing a surname are regulated by Federal Law No. 143 of November 15, 1997 “On Acts of Civil Status”.
It is this law that allows all adult citizens to contact a government agency and submit an appropriate application. All applications are submitted to the territorial registry office. There you can also view an example for correct filling.
It also stipulates that changing and changing a surname are different concepts:
- the first is used in marriage and adoption;
- the second concept is possible if you want to change your last name at your own request.
For example, with cacophony or with foreign data. In any case, both concepts involve making changes to other documents over a period of time.
It is also possible to change your surname. When a person takes the surname of a relative or citizen who raised him. All these rules are regulated by the Family Code.
Is it worth changing your diploma when changing your last name?
A diploma of higher education, according to amendments made to the law (which also applies to 2021), does not need to be changed, but only if the change of surname occurred after graduation.
To confirm the authenticity of the diploma, it will be enough to show a note in the passport about the change of surname.
If a change of surname due to marriage or other reasons occurred during training, the following documents will need to be replaced:
- graduate student certificate;
- student ID;
- grade book.
In this case, the diploma of education will be received under the new surname.
But what to do if there is a mistake in the last name on the diploma? We can say unequivocally that such an education document will have to be replaced.
Even a small typo makes the diploma invalid, since the information indicated in it does not match the passport data.
To replace a diploma, you must contact the dean’s office of the university; if no action is taken, contact the rector of the educational institution directly.
What it is?
The most famous reason for changing a surname is marriage. Already at the stage of filling out the application, citizens are asked if they want to acquire a different surname.
Each person has the right to change his first and last name at his own discretion an unlimited number of times.
But it is worth remembering that such an action involves a fairly large amount of time and money.
Changing the surname is possible either to the surname of a distant or close relative. Often the surname of the person who raised the applicant is taken. The change occurs both during marriage and during divorce at the request of the spouses.
It is also possible to change the surname for other reasons.
The change of surname is accompanied by the issuance of a confirmation certificate from the state registry office.
Based on such a document, you need to contact the passport office, and then other organizations to make changes to the documents, including the education diploma.
Reasons for changing your surname
As mentioned above, every citizen in our country has the right to change their last name. However, if the applicant has not reached the age of majority, written permission will be required from both parents.
Up to 14 years of age, a change is possible only after contacting the guardianship and trusteeship authorities and if there are compelling reasons.
The reasons are:
- Marriage . The most common reason for changing a surname; all documents are drawn up at the stage of marriage registration.
- Divorce . You can apply to change your last name during a divorce during the procedure itself, or after, the cost of the service does not change. If a divorce from your husband took place while studying at a university, you will have to change your student record, grade book, or graduate student certificate.
- Cacophony . If for some reason a citizen is not completely satisfied with his last name, he can submit an application to the government agency to change it.
- Other reasons . Most often, this item includes situations where government agencies made mistakes in the last name when changing documents.
According to current legislation, it is prohibited to take the names of famous people, names of cities, products, brands, etc.
What documents need to be changed?
As mentioned above, if the maiden name is indicated on the diploma, then it is not necessary to change it; it is enough to show your passport along with the diploma.
There are cases when a citizen independently wants to change the old last name on the diploma. To do this, you need to contact the university with a new passport, a duplicate of the education document will be issued, in which the new surname will be indicated.
Passport, TIN, international passport, driver's license, medical policy and bank cards are subject to mandatory replacement.
Passport
To replace documents, you must contact the passport office at your place of residence, write a corresponding application and pay the state fee.
To change your passport, you must collect the following documents:
- personal statement;
- a receipt confirming payment of the state fee;
- a document confirming the change of surname;
- old passport;
- 4 photos.
Since replacing a document takes some time, the citizen is issued a temporary certificate for identification.
TIN
The document itself cannot be replaced; changes are simply made to the unified register.
After changing your last name, you must contact the tax service with the following documents:
- documents confirming the change of surname;
- statement;
- old TIN number;
- valid passport.
The legislation does not indicate a clear time frame within which changes must be made to the register, therefore there are no penalties for late filing with the tax authorities.
International passport
According to current legislation, a foreign passport is replaced after a last name change.
To initiate the replacement procedure, you must submit the following documents to the Federal Migration Service:
- old passport;
- 4 photographs of the established sample;
- statement;
- receipt of payment of state duty;
- employment history.
On average, replacing a document does not take more than one month.
Driver license
The driver's license must be replaced immediately after changing the passport, otherwise the license becomes immediately invalid, and you can get a fine for driving a vehicle without documents.
Changing a driver's license occurs only after passing a medical examination and collecting all the documents that are necessary when obtaining a license for the first time.
Medical policy
Replacement of the document is carried out through the insurance company or employer and does not require any monetary investment.
It is enough to contact the indicated structures with an old policy and a new passport. During the period of production of a new policy, the citizen is issued a temporary certificate.
Bank cards
Banking service agreements indicate that after changing your last name, it is necessary to make changes to bank cards and accounts; the procedure is carried out at any branch of the bank that owns your card.
If the card is a salary card, the replacement procedure can be carried out through the employer.
To initiate the procedure for replacing a bank card, you must submit the following documents:
- personal statement;
- new passport;
- documents confirming the change of surname;
- old bank card.
The work record, like the education diploma, does not change. The employer makes the necessary notes independently.
We looked at questions related to whether it is necessary to change your education diploma when changing your last name. If your last name was changed during your studies at the university, the diploma will be issued with new data.
When changing your last name after graduating from university, you can use your old diploma, simply confirming its authenticity with a note in your passport about the change in personal data.
Video: Should I change my last name after marriage? What documents will need to be changed?
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Reasons for replacement
A citizen can change his last name due to:
- with marriage;
- divorce;
- at your own request.
After this, he has the obligation to change personal documents, since many of them will be considered invalid without this procedure. First of all, after changing your last name, your passport must be replaced.
But educational documents do not belong to this category. The diploma does not lose its validity after changing the surname and remains authentic. Therefore, it is not necessary to change it.
Note. The authenticity of the diploma (for example, for employment) is certified by a marriage certificate or other document confirming the change of surname.
However, changing your diploma is not prohibited by law. There are several reasons to replace it:
- Personal initiative (for example, when changing personal data).
- Error detection.
- Loss.
In these cases, upon application of the applicant, the educational institution will issue a duplicate free of charge.
