Restore the birth certificate of an adult and a child in 2021: how and where to get it and what to do if you lost it?

Peculiarities

At the moment, there are certain grounds for restoring a birth certificate:

the document has become unusable - the paper is worn out, the text is unreadable, a child ruined it;
loss or theft;
name change.

If the document has become unusable, it must be provided along with the passport to obtain a duplicate.

The reason for the absence of a birth certificate does not matter. It can be restored at the nearest registry office. To do this, you must fill out an application form and provide your passport. Before receiving a duplicate, payment of a state fee is required.

The document can also be restored using a power of attorney certified by a notary. A special power of attorney is issued to perform specific actions. When applying, the authorized representative additionally presents his passport.

The recovery period is largely determined by the civil registry office where the application is submitted. In some cases it is issued on the same day, and sometimes you have to wait for some time. It all depends on how far the applicant is from the city of birth.

The following grounds are established for providing a duplicate birth certificate:

availability of a correctly completed application in the established form;
provision of documents established by the requirements of federal legislation.

Reasons

As for the procedure for restoring a document, only the owner of this certificate can submit an application to the relevant authorities. You should contact the registry office or multifunctional center. If possible, you can send a request via the Internet.
There are situations when, when conducting inheritance matters, a certificate from a deceased citizen may be required. In this case, you need to contact the registry office. This can be done by a relative or any interested person.

Many people are interested in what situations serve as grounds for issuing a duplicate birth certificate? An adult citizen of our country can apply for the restoration of this document independently. In most cases, the reason for contacting the registry office or a multifunctional center is damage or loss of the original paper.

For example, a person accidentally spilled some liquid (coffee, tea, carbonated drink, ink, paint) on a document. This damaged it, and from now on it is difficult to see the letters on it. A citizen may also lose his certificate. These reasons are sufficient reason to restore the paper.

There is a list of situations in which a person can contact the registry office or MFC to restore the certificate, they are as follows:

loss of document.
the first copy is not suitable for further use.
the person has changed his first or last name. To change personal data, form number fifteen is provided. You must indicate the reason for your request in the appropriate box on the form.

To apply, a person must apply in person.

An adult citizen also has the right to send his representative to the registry office or other government agency. However, in this case a notarized power of attorney is required. If you wish, you can use the service on the government services portal.

The package of documents must include an application drawn up in form number eighteen, a passport, as well as a receipt for payment of the state fee. The list of required documents does not change depending on the method of submission.

It is worth noting that if the reason for submitting an application to the registry office or multifunctional center was the unsuitability of the first copy, then you should present the damaged form for confirmation. This is a requirement.

Who issues a duplicate certificate?

The responsible authority is the Civil Registry Office. But you can submit documents in other ways:

MFC . The service is not available in all regions, so you should first contact a consultant in person or by phone. If available, submit an application with a copy of your passport and a receipt for payment of the state fee. The processing time ranges from 7 days to 1 month.
Government services . In this case, the application is filled out on the website, and you can pick up the finished document at the registry office in person or through an authorized representative. Original documents are provided upon receipt of the certificate.

When is a certificate needed?

For a child under 14 years of age, a birth certificate is the main document confirming his identity. Many people do not know that an adult also needs this document. This is the main document that can confirm the relationship with the parents. This procedure may be required in the following cases:

Receiving an inheritance. If a relative left property, a document confirming his identity is presented to the notary to register the inheritance. Without a birth certificate, it will not be possible to confirm the relationship.
Replacement of passport. The certificate is used to establish identity.
Error correction. If there are errors in the document, it is important to obtain a duplicate with corrections, otherwise it cannot be considered valid.
Registration of pensions and social benefits.
Preparation of documents for traveling abroad, legalization of status in the territory of another state.

In addition, the reason may be impossibility of use. This is due to the use of lamination or illegibility of the text. The law does not provide for penalties for the loss of a birth certificate.

Recovery procedure

The process does not take much time. If you contact the registry office at your place of birth, it will take no more than a few hours. The following algorithm of actions is performed:

collection of documents;
contacting the Civil Registry Office, MFC or through State Services;
payment of state duty;
filing an application;
obtaining a birth certificate.

A completed application is submitted to the registry office. Which should include information about the applicant’s full name, the reason for issuing the duplicate, and the name of the institution where the document will be issued. The date and signature of the applicant are affixed. If everything is in order, the employee will accept the documents and issue a completed duplicate on the form.

If a foreigner needs to restore his birth certificate, he must contact the migration service. Here you submit your application, documents and pay the state fee. Since you will have to request information in another state, the period may increase significantly.

One of the most difficult options is to restore a birth certificate for those who do not have a passport or have not been issued one. You will have to file a claim in the district court to establish your identity. After the decision is made and comes into force, you can obtain a passport. A birth certificate is issued only after it is received.

If a citizen is abroad, he will have to contact the embassy or consulate of the Russian Federation located in his country of residence.

Where to contact?

If a citizen applied to the civil registry office at the place of registration, but the restoration of his birth certificate was denied in writing, the problem that has arisen will have to be resolved with the help of the court.

Refusal may be due to various circumstances. For example, the applicant personally restores the certificate, but his parents are divorced or deprived of rights to the child.

The registry office will not have the right to issue a duplicate due to the impossibility of establishing the identity of the person submitting the application. In such a situation, only the court will be able to establish the identity and document this, after which the registry office will issue a duplicate certificate of an adult or a child.

If a citizen does not actually have the opportunity to appear in person to submit an application, then a registered letter must be sent to the registry office. The application is supported by copies of the parents’ passports, a receipt and a copy of the marriage registration certificate. Actually, the package of documents is the same as for a personal application, the only difference is in the method of submitting the application.

But at the moment when the applicant picks up the finished duplicate, he will be obliged to provide the registry office employees with the original documents, copies of which were present in the registered letter.

The law does not leave clear regulations regarding the timing of issuing a duplicate after receiving an application. In theory, the issuance can be carried out on the day of submission of the application, but given the high workload of the registry office employees, or the lack of necessary documents, the period may take longer, sometimes up to several weeks.

Upon receipt of a document without the involvement of out-of-town civil registry offices, employees of the local office will notify the applicant by telephone that the completed duplicate can be picked up.

If a citizen does not know where the birth certificate was issued, civil registry office employees are required to find the place of issue using archival records.

Recover a document online

In order not to submit an application to the registry office, you can submit it through the State Services website online. To do this, you must register so that your identity can be identified. Do not be afraid to submit an application in this way, since personal data is protected during processing.

It is important to do this in advance, as the online recovery procedure can take up to 30 days. This is the only disadvantage of this method. At the same time, one can highlight such positive aspects as the absence of the need to contact the registry office and pay the state fee on the spot.

The sequence of actions will be as follows:

The application is submitted through the State Services website indicating all information about the name, place and date of birth.
A package of documents is being prepared (passport, birth certificate if it is damaged, receipt for payment of state duty).
The documents must be submitted to the registry office or sent copies certified by a notary by registered mail with an inventory and notification.
Pick up the completed certificate.

When using the State Services service, a number of advantages can be identified:

no need to submit an application to the registry office, as this can be done in a simple form on the website;
convenient and easy to use;
24/7 support if you need help filling out the fields;
providing reference information to help you quickly navigate the site;
the presence of contact information about any organization, including the registry office;
it is possible to pay state fees online;
provision of services within a strictly specified time frame;
Availability of opportunities for people with vision problems.

The application procedure will take no more than 10-15 minutes, and you will only have to contact the registry office when the documents are completed. It is important not to make mistakes when filling out the application, since a future document is prepared on its basis. Otherwise, you will have to submit the documents again.

This is a convenient and fast way for those who already have a personal account on the site. If it is just being processed, the time required to verify the submitted data is at least 5 days.

Where can I restore an adult’s birth certificate?

To do this you need to contact:

to the civil registration authorities. It is in the registry office that such documents are issued when registering a newborn. The archives of this institution contain data on all previously issued metrics, including for citizens born in the USSR;
to court. The issue of reinstatement through legal proceedings is resolved if the registry office staff cannot establish the identity of the child (the required certificates are missing, information about the parents has not been provided, the parents have been deprived of parental rights, and so on);
to the multifunctional center. Any MFC will provide legal assistance to the applicant and provide a list of papers that must be collected to receive the service;
to the registry office, but online. This opportunity arose with the introduction of the public services portal within the framework of the “Electronic Government” project. On the State Services website you can also get legal support and find out the procedure for applying.

Advantages of contacting the registry office

Applying to the registry office located at the place of birth is one of the fastest ways. But it requires personal presence and free time. In this case, the applicant receives the following benefits:

the opportunity to receive a duplicate on the day of application if all documents and the application are filled out correctly;
the application can be drawn up on a form with an employee who will provide a sample or help fill out the fields, which eliminates mistakes;
if the required documents are missing, you can submit an application and go home to get them at a relatively close place of residence.

Receipt times

According to Article 9 of the Federal Law of the Russian Federation, a duplicate document must be issued on the day of submission of the application and all necessary documents.

In most cases, the procedure for issuing a finished duplicate takes no more than thirty minutes.

How to get a duplicate at your place of residence?

If you are in another city and there is no opportunity to get to the registry office where the birth certificate was originally issued, then you can:

Send a request to the registry office where the certificate was originally issued;
Drive to the nearest registry office at your place of residence, submit all the necessary documents and wait until the local authority itself sends a request to the desired registry office;

In this case, the period for receiving a duplicate may be delayed, since it will be sent by Russian Post from the city where you were born.

Advantages of contacting the MFC

In terms of procedure, this authority does not differ from the actions of a civil registry office employee. Personal presence, writing an application and providing documents is required. The following features and advantages can be highlighted:

no queue, as you can sign up in advance;
quick acceptance of documents, since the employee is almost always on site and works quickly;
accessibility of location, because you can contact any multifunctional center;
possibility to pay the state fee on the spot through the terminal.

When submitting documents through the MFC, you will still have to go to the registry office to get a ready-made form. This is convenient if the applicant needs to contact the MFC on other issues, which significantly reduces the time spent on contacting various authorities.

Who can apply?

Not only the owner, but also other persons can apply to restore a birth certificate. According to clause 2. Art. 9 of the Federal Law “On Acts of Civil Status”, a duplicate is provided not only to the adult owner, but also to those who represent his interests. Applications may be accepted from the following persons:

legal representatives;
guardians of an incapacitated person;
representative on the basis of a notarized power of attorney.

A power of attorney is not required if representatives of the guardianship authorities or guardians apply, if we are talking about incapacitated persons. If the actions will be performed by a third party, a document is prepared giving him the appropriate rights to act in the interests of the applicant. In this case, a power of attorney certified through a notary can be used. If the applicant is undergoing long-term treatment or in prison, the power of attorney can be certified by the head of the institution.

Reasons for obtaining a duplicate

To begin with, we note that only adult citizens of Russia have the right to apply for restoration. If we are talking about restoring a child’s metric, then this issue is dealt with by his parents or guardians. In all other cases, citizens independently receive duplicates.

There are three types of grounds for issuing a new copy:

A duplicate birth certificate is issued if the original has been damaged. To do this, the paper that is out of order must be submitted to the relevant authorities, and on its basis a duplicate will be issued.
If your birth certificate is lost, you need to contact the civil registry office with your passport so that they can issue you a new one.
Change of first or last name for any reason. To receive a new metric, you need to fill out the appropriate form and indicate the reason for changing your passport data.
Circumstances at the administrative level, including court decisions, which entail the replacement of this document.

Grounds for issuing a duplicate birth certificate to an adult.

Required documents

If it is necessary to obtain a birth certificate, a minimum package of documents is provided:

applicant's passport;
application on the prescribed form;
receipt of payment of state duty;
power of attorney and passport of the representative, if the application is not submitted in person;
previous certificate if it is restored due to improper condition.

Download the application for issuance of a repeated birth certificate (form No. 18)

Sample filling:

The state fee for providing a duplicate birth certificate is 350 rubles. It does not matter the chosen method of submitting the application. There are no additional costs.

Documents required for recovery

Application for restoration of birth certificate - sample

What is needed to restore a birth certificate? In order for a citizen to be able to obtain a duplicate of a lost birth certificate, he needs to provide a small package of documents.

Namely:

An application containing a request to restore the certificate.
Receipt for payment of state duty.
Passport of the person submitting the application.

Documents required to restore a minor's certificate:

Application from one of the parents.
Passports of both parents or guardians.
Certificate of registration of parents' marriage.
Receipt for payment of the state fee for the restoration of the birth certificate.

Recovery in another city

There is no need to travel to the city of your birth if you live far away. If a citizen lives on the territory of the Russian Federation, he needs to contact any registry office and submit documents with an application. In this case, the period for submitting the document increases to 30 days, since a request to the registry office at the place of birth is required.

The employee will send the request to the remote branch by sending a registered letter. And the applicant needs to apply for a completed certificate at the place where the documents were submitted.

This method of restoration is quite long and requires several applications to the registry office. If the city of birth is relatively close, it is better to go there to obtain the document. If the certificate is not urgently required, you can submit an application through the registry office at your place of residence. In this case, the procedure is no different, but the period for issuing the document will be impressive.

Procedure

If you wish, you need to obtain a copy of the child’s birth certificate;

Collect all necessary documents: personal passports of the child’s parents (or guardians). If the second parent is deprived of parental rights, died or cannot provide an identification document for other reasons, then, according to the Law, only one parent (guardian) can provide a passport;
Certificate of marriage/divorce. If the spouses live in a civil marriage, then you must provide a certificate establishing the parental status of each parent;
If a child who is already fourteen years old wants to receive the document, then in order to obtain a duplicate of the certificate he will have to provide his own passport. However, one parent will still need to be present;
If an adult child (who is already eighteen years old) wants to receive a duplicate, then the person himself can request the issuance of an additional birth certificate;
All of the above documents will need to be scanned, since when submitting documents to receive a duplicate birth certificate, copies are needed.

Attention

All photocopies must be legible and free of streaks or other printing defects. Otherwise they will not be accepted.

Take care of paying the state fee - about two hundred rubles. To pay the fee, you need to find out the details of the registry office branch to which you want to apply. You can find out about them by going directly to the registry office (information can be presented on the information board) or by going to the official website;

Prices may vary in different regions of the country.

Contact the registry office where the birth certificate was issued for the first time, i.e. immediately after the birth of the child;
Write an application for a duplicate of the child’s birth certificate.

Info

A sample application can be viewed on the Internet or obtained directly from the registry office. According to the Law, the form of such an application corresponds to application No. 18.

It will not be possible to receive a duplicate if the application is written in any form.

Submit all necessary documents and the completed application to the authorized civil registry office employee.

Refusal to issue a birth certificate

The legislation provides for cases when a document is not issued. These are the following situations:

absence of a record of the birth of a child;
deprivation of parental rights if applied to a child;
lack of an identity document;
lack of authority if a representative applies.

Thus, any citizen can restore a birth certificate if it has been lost or damaged. In this case, you must submit documents, fill out an application and pay a state fee. The completed document is issued in the form of a duplicate indicating basic information about the applicant, place of birth and parents.

What documents are needed

How to restore the birth certificate of an adult born in the USSR or the Russian Federation? At the first stage, documents are prepared.

You will need:

Written application in Form 18, approved by Government Resolution No. 1274. The application shall indicate the following information:

name of the registry office department to which the application for a duplicate is submitted
Full name of the applicant
residential address
details of the identity document
Full name, date and place of birth of the person for whom a second certificate is required
Full name of parents
name of the authority that issued the original document
baby registration date
reason for issuing a duplicate

civil passport or other document capable of confirming the identity of the applicant
receipt confirming payment of state duty

Depending on the reason for receiving a duplicate, you may additionally need:

parents' passports, if the document is issued for a minor citizen
death certificate upon receipt of posthumous birth certificate
certificates of marriage and/or divorce, if the passport contains a surname different from the birth name
power of attorney issued by a notary, if the duplicate is issued by a representative of the metric owner
documents on adoption, guardianship, etc. to obtain a second certificate for a minor child if appropriate circumstances exist
court decision establishing paternity. Read more: Statement of paternity.

See also: How to restore a child’s birth certificate.