What to write in an application for a salary increase

Why do you need a memo?

Increases in wages in Russian budgetary organizations are carried out quite rarely. For the most part, the growth is associated with changes in legislation, for example with an increase in the minimum wage. Employers rarely decide to pay more on their own. But this does not mean that employees are prohibited from asking for it.

Requests for increased remuneration for work are made both verbally and in writing. But the first option is less reliable, since the manager can simply forget about the promise.

Here are the situations when you need to write a memo:

• the employee’s job responsibilities have been significantly increased;
• in the presence of special achievements and merits to the institution;
• professional qualifications were improved, specialized higher education was received, additional specialized courses and trainings were completed;
• the probationary period of work in the institution has been successfully completed and the employee has been transferred to the main staff;
• official salary (tariff rate) has not been increased for a long time.

In the latter case, your request will have to be justified economically. Here is an example of how to justify a salary increase: “The accounting department employees of GBOU DOD DYUSSHOR “ALLUR” are asking to increase official salaries by 20%. The appeal is justified by the rapid growth of inflation and the increase in the cost of goods included in the food basket, and the increase in prices for utilities and other household services.”

What to do if refused

If, unfortunately, a refusal is received, the employee will receive an oral or, most likely, written response, which will not entail any changes in the employment contract.

Just because you were rejected today doesn't mean you can't try again. It is possible, and even necessary. Give management time to think, and during this period make any other changes that will speak in your favor, work on increasing your efficiency. And again, raise the issue of promotion for discussion, supporting it with a report on the successes achieved and prospects for the future.

But I would also like to note that an employer who values ​​his employees raises their wages on time in accordance with their professional growth or in connection with the expansion of their work responsibilities. And if for a year, two, three you work with full dedication and demonstrate undeniable success, but your salary lags behind your professionalism, and the employer repeatedly refuses - draw conclusions. High-quality work, knowledge, and experience should be appreciated.

Instructions ConsultantPlus: preparation of official memos

There are no legal rules for drawing up an official note.
Therefore, employees have the right to compose it in any form. However, if the memo is often used in the organization, then you can provide the form and rules for its preparation in local regulatory documents, guided by the requirements for document preparation, and familiarize employees with them. Read more

What should be included in a request for a salary increase?

Responsibility for drawing up applications rests with the heads of departments. But only the head of the enterprise makes the sole decision on whether to raise wages. This takes into account the financial capabilities that a particular department has. There are several reasons to increase an employee's salary:

1. Assignment of new academic degrees and qualification categories.
2. Career advancement.
3. The trial period is ending.
4. Passing indexation and certification commissions.
5. The employee achieves some success.

Basic writing rules

In most cases, a sample application for a salary increase from an employee who is applying for an increase in official salary or tariff rate is drawn up and submitted by himself. The document is written by hand or printed on a computer. The applicant's signature must be affixed by hand.

The specialist’s immediate supervisor, for example, the head of a department, also has the right to draw up a memo. In this case, the employee’s boss indicates his personal opinion regarding the increase in wages and lists specific merits and achievements.

Collective appeals are also acceptable. For example, ask for a salary increase for all specialists in a specific structural unit or the entire department.

Options for increasing wages

1. Establishing a temporary bonus to the official salary (can be set for a month, for a quarter, for six months, etc.).
2. Establishing a permanent increase to the official salary (this type of salary increase is often prescribed in a collective agreement or an additional agreement to it. This is due to the harmfulness of production or the danger of the work performed).
3. Payment of a bonus (one-time incentive for the amount of work completed).
4. An increase in salary (allows you to increase your salary not one-time or temporarily, as in previous options, but to fix a higher salary level on an ongoing basis).

The sample memo about a salary increase will vary depending on who is its author (employee or manager), as well as depending on how this increase will be formalized (bonus, allowance, salary increase).

Useful: how to keep track of service notes

A unified record of official memos in the organization’s internal document flow allows, among other things, to: quickly find information on a particular case;
track the execution of the memo by date; identify the responsible person; if necessary, promptly extend the deadline for executing an order on the basis of a memo; The journal can also be used in court as evidence, etc. The list of possibilities directly depends on the accounting method. The more information is specified, the more complex the form, the more tools accounting provides. In this case, the best option is the accounting form - a journal. Read more

Frequent errors during registration

When filling out the application, you should avoid mistakes:

• setting strict requirements; in the text of the petition it would be more correct to include the phrase “I ask you to consider the possibility of reconsidering...”, in this case the manager will not doubt that he is making the decision on his own initiative;
• the absence of a clear amount of the desired salary increase, the employer may perceive that the subordinate does not know what he wants and dreams of a huge salary that does not correspond to his position;
• unfounded praise of the applicant’s personality, all stated reasons must be documented;
• comparison with other employees, one should not refer to the fact that a certain employee performs similar functions and receives more wages; all these arguments set the manager in a negative direction.

Instructions for compilation

Officials did not provide a unified form and instructions on how to write a memo for a salary increase. The application will have to be drawn up in any form, according to generally accepted rules of business correspondence.

Please note the following important recommendations:

1. Fill out the header of the memo. In the upper right corner we write down information about the recipient of the application, that is, the employer. We indicate the position, name of the organization and full name. superiors. Then we write down information about the applicant: full name, position.
2. We fix the title and title. In the middle of the new line we indicate “Internal memo”, below we write “On the increase in wages”.
3. We write down the contents of the memo. It is not necessary to describe in detail all the achievements and positive qualities of the specialist. It is enough to briefly outline the essence of the matter. It is advisable to indicate the specific size of the expected increase. For example, “increase the official salary by 25%” or “increase the tariff rate to 25,000 rubles per month.”

Now, a sample of how to write a request for a salary increase, all that remains is to sign, indicate the position and full name, and put the date.

It is advisable to hand over the memo to the manager personally or through a secretary. Make sure that the request is recorded in the incoming documentation log. It is allowed to send a letter by regular mail or email.

The manager will review the received document and decide what to do next: increase the amount of remuneration for work or refuse an increase. The decision is formalized by a resolution - a special mark on the memo itself.

Important points

A subordinate can submit his application through a personnel service employee or secretary, or in a personal meeting with the manager. If the enterprise successfully operates an electronic system for sending documents, the appeal can be sent by e-mail.

A request for an increase in earnings to a manager can also be made verbally, but the director does not take it seriously. A written statement, structured and supported by evidence, will force the employer to think and take into account these arguments.

It is necessary to attach to the application the maximum number of documents reflecting the real state of affairs (the employee’s successes, achievements).

When making a decision, the head of the company is based not only on the facts provided, but also on the financial capabilities of the legal entity. The exception is situations where the employer does not have the right to refuse applicants.

Sample memo about salary increase on behalf of the employee

To the Director of the State Budgetary Educational Institution Children's and Youth Children's School "ALLUR"

Ivanov Ivan Ivanovich

from a trainer-teacher of the highest category

Petrov Petr Petrovich

Memo regarding salary increase

I ask you to consider the possibility of increasing my salary from 50,000 rubles to 65,000 rubles, in connection with receiving the highest category in special educational programs “Physical Culture and Sports”.

Petrov / Petrov P. P. /

08.10.2019

conclusions

Any employee can fill out a service letter that will reflect a request for a salary increase. To receive a positive answer, it is important to support the document with reasoned reasons, the occurrence of which provoked the need to perform this action.

You can apply for a salary increase after successfully completing an internship, achieving professional merit, advanced training, etc.

If there are documents confirming the occurrence of the listed circumstances, they should be drawn up as an appendix to the note.

How to write

There is no form for writing this type of request. Therefore, it needs to be compiled in free form, taking into account some features.

At the top of the header we indicate whose name the address is addressed to. Usually this is your full name. entire position. Typically, the application is addressed to the general director.

Then you need to indicate who the appeal is coming from: full full name. and position held.

Next comes the title of the document: “Application for a salary increase” (an example can be seen below). In its main part, you need to convincingly convey why the employee is asking management to consider an appeal for a salary increase. It is worth talking about your real successes, as well as the achievements that you have achieved in this position in the company. If possible, prove that labor has become more expensive. Therefore, it is better to write clear numbers, i.e. how much the indicators in the employee’s personal responsibility field have increased, to indicate the benefits and profits for the company that it acquired thanks to the employee.

Also among the reasons for raising salaries may be:

• increase in labor time;
• expanding the scope of responsibilities;
• inflation.

Use an exclusively business style, write briefly and clearly, without comparing with other employees in terms of pay or amount of work. You also need to specify the desired amount of increase. And the current salary should be indicated. Having completed this part, you need to put a date and signature.

A collective appeal is drawn up according to the same principle, but the following information is required:

• FULL NAME. addressee;
• full name of the company;
• document's name;
• FULL NAME. and the position of an employee who will represent the interest of the team (optional);
• reasons for the need to increase salary;
• date of conclusion and numbers of employment contracts of all applicants;
• current salary and desired amount;
• date of writing;
• signatures of all interested parties.

A sample application for a salary increase can be found below.

Common mistakes in statements

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• Destination. The most common mistake when drawing up a memo for a salary increase is incorrect identification of the addressee. Even if the employee believes that the amount in the payroll is not comparable with the efforts he expended and the results achieved, then he needs to correctly plan the route for considering his request.
• Not within the manager's competence. It would not be entirely correct to demand additional payment from your immediate superior if resolving these issues is not within his competence. But at the same time, you shouldn’t “jump over your head” and write a complaint to the general director. The surest way is to draw the attention of the head of your department to the financial discrepancy and invite him to petition higher management for its review.
• Argumentation. Another example of a mistake when drawing up a memo for a salary increase is incorrect argumentation. Even if an employee finds himself in a very difficult life situation and is in dire need of money, this is not a reason to increase his salary. Every more or less experienced leader knows this simple truth.
• Showing sympathy in the form of a salary increase will have a detrimental effect on the productivity of the rest of the team because it will create an erroneous impression of the company's priorities. In this case, it is better to offer the management to provide the employee with one-time financial assistance or an interest-free loan. Such an initiative has a greater chance of receiving a positive resolution from management.

The desire of employees to improve their financial situation pushes some of them to write a memo for a salary increase. And if, before sending it, a person objectively approaches the assessment of his own positions and labor achievements, then the likelihood of the desired result increases significantly.

Lawyer at the Legal Defense Board. Specializes in handling cases related to labor disputes. Defense in court, preparation of claims and other regulatory documents to regulatory authorities.

In order for your application to be accepted, you must adhere to the following basic recommendations:

1. A cap. This section indicates the name and position of the manager who will read the application. The line below contains similar information about the employee (full name and position);
2. The content part contains requirements and reasons. Among them, you can indicate any success that the employee can boast of: sales income for a certain period as a percentage, an increase in profitability, a decrease in production costs, an increase in the number of responsibilities or a combination of positions. Consider the justification for a salary increase with special care, because the decision to grant the request directly depends on them. Also in the main part you need to indicate the number and date of the employment contract that was concluded with the company and state in simple language a request to raise the salary from the current level (write a specific number) to the desired one (another number). If you wish, you can refer to Article 132 of the Labor Code, which states that an employee’s salary is set depending on his qualifications, time and complexity of work. As the volume of work increases, you can demand an increase.
3. Conclusion. Here you need to put the date of writing and your own signature. After this, you need to give the document to the chairman of the department and make sure that he has read it completely and marked “I do not object”, as well as a personal signature. The petition from the team is written according to a similar scheme.

Reports and explanatory notes: registration

Companies often wonder whether such documents require mandatory registration. Experts say this should be done if the messages require a written response from the manager. After all, this means that a certain instruction must be followed. It is expected that the document will be further used for information and reference purposes.

The main thing is to follow the basic rules. Separate registration is carried out for each group of documents: internal, outgoing and incoming.

Only notes with explanations and reports are provided with a complex registration number. The same index is used when outgoing documents are registered. The constituent elements can be a serial number for a paper within one year, as well as a case number according to the nomenclature that is used in this area.

A salary increase can take various forms, both from the manager himself and from the employees. Everyone chooses the option that is considered the most convenient and effective for a particular enterprise. But the request will be successful only if the document contains specific arguments and examples. Otherwise, management reserves the right to refuse to consider the message at all.

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Additional agreements on changes in salary

Additional agreements require two copies if the decision is positive. One of them becomes an application for personal files of employees, and is kept by the manager. In this case, the agreement is included in the general working conditions.

The second is transferred to the employee himself, which becomes a guarantee of his new responsibilities and rights. There is no strictly established form for such agreements, as well as for internal memos. There are only some recommendations related to design. The basis for drawing up the agreement is an order in the T-5 form.