Rules for filling out the logbook for testing knowledge on electrical safety - sample for downloading

Documentary support for labor protection measures, and in particular electrical safety work, is an integral legal requirement for the employer.

Each stage of such events, as well as any action, if it involves a danger to the life and health of the worker, must be documented.

When exercising supervisory functions, government bodies are required to record and verify documentation in this area.

If shortcomings or violations are identified, the organization’s administration and responsible officials may be subject to administrative sanctions in the form of a fine or suspension of activities until elimination.

In addition, such an obligation to maintain various logbooks, and in particular a logbook for testing knowledge on electrical safety, is contained in the norms of labor legislation.

Why do you need an electrical equipment logbook?

To avoid accidents when working with electrical equipment, it is important to comply with established safety and operating standards:

• do not allow unqualified personnel to work with electrical equipment;
• carry out tool testing in a timely manner;
• register all tools and electrical equipment, dates and results of their tests in a special journal.

The need for organizations to keep special log books for electrical equipment is indicated by Order of the Ministry of Energy of Russia dated January 13, 2003 N 6 “On approval of the Rules for the technical operation of consumer electrical installations.” Energy consumers, according to the rules, are citizens, entrepreneurs and organizations, regardless of ownership and organizational and legal forms, that own electrical installations with voltages from 1000 volts to 220,000 volts.

The head of the organization is obliged to ensure:

• proper maintenance, operation and maintenance of the tool;
• testing electrical equipment;
• selection of electrical technical personnel, timely medical examinations;
• training and testing the knowledge of such personnel;
• appointment of a person responsible for electrical facilities (if necessary in each department), who will deal with electrical safety issues.

The rules say that each structural unit must create a list of technical documentation approved by the technical manager. This list, among other things, includes electrical equipment log books, which should list all the main tools, indicating the characteristics and inventory numbers. The magazines are accompanied by instructions, technical passports, certificates, test reports, measurements, repairs and maintenance. The word "magazines" is used in the plural. So how many electrical forms should a company have?

Is it necessary to keep records in a company?

The obligation to maintain this document is established by the practice of applying labor legislation in the field of electrical safety.

If violations and shortcomings are identified in its jurisdiction, as well as in its absence, an administrative fine or other punishment may be imposed on the official or the organization itself until the negative consequences are eliminated.

Also, the obligation to maintain a journal for assigning 1st tolerance group is due to the specifics of performing the functions of a labor protection engineer.

Each action in the field of electrical safety must be documented, since accounting and control increase the overall efficiency of work.

Also, in the event of an abnormal or emergency situation, the management of the enterprise, if they have the appropriate document, will be able to prove their innocence , since the employee was aware and knew the safety rules, but for some reason neglected them.

The presence of a magazine allows the company employees themselves to be aware of the assignment of a certain category and, accordingly, the rights and responsibilities when handling electrical equipment, and also indicate the presence of knowledge in the field of labor protection.

The accounting journal is a local regulatory act of the organization itself, the legal force of which applies to all workers of the company.

Who does it?

Filling out the log is carried out by a person authorized by the order of the organization - a labor protection engineer .

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This specialist can be any employee of the institution, subject to undergoing appropriate training in electrical safety at a training center or educational organization and receiving a special certificate.

Such an engineer carries out his activities in accordance with job descriptions and, in accordance with federal legislation, must not only issue this act, but also keep records of the organization’s workers and, when assigning a certain category, must enter information into the journal.

Large institutions provide for the presence of a labor protection unit, the issuance of an order of which is equivalent to a similar act of management.

How to fill it out?

Filling out the journal for assigning group 1 in electrical safety must be carried out in accordance with the norms of federal legislation in the field of ensuring production safety, as well as in accordance with standards and GOST for maintaining documents in the organization itself.

In this case, the following must be present in this journal:

• information about the organization, as well as the name of the position and personal data of the person responsible for its maintenance;
• an indication of the position and personal data of employees who received the 1st category of electrical safety, as well as the name and internal number of the assignment document;
• date of receipt by specialists of this category and serial number.

Also, at the request of management, this document may include additional information about the work being carried out.

Download a free sample form

How many power tool logs should an organization have?

Unified forms of documents are not attached to the rules, from which we can conclude that the form of maintaining such records is arbitrary.

There is a recommended form for recording, checking and testing power tools and auxiliary equipment, which is given in the appendix to the safety rules when working with tools and devices (RD 34.03.204). These standards were approved by the USSR Ministry of Energy on April 30, 1985. They are not registered by the Ministry of Justice, and therefore are not a normative act.

Since January 2021, the operation of power tools is regulated by the Labor Safety Rules when working with tools and devices, approved by Order of the Ministry of Labor of Russia dated August 17, 2015 N 552n. This is an official legal act, which, however, does not contain any recommended forms for accounting forms.

In the letter of the Ministry of Labor of Russia dated August 16, 2016 N 15-2/ОOG-2956, officials explain that the rules RD 34.03.204 approved in the USSR can still be applied today to the extent that they do not contradict modern Rules. This means that the usual sample of the recommended form for checking electrical equipment can be used to record the tool. It is worth remembering that this is not a mandatory form and equipment can be taken into account differently.

In practice, several accounting documents relating to electrical appliances and equipment are often created:

• for registration of electrical equipment and power tools;
• accounting, inspection and testing of power tools and auxiliary equipment;
• a separate logbook for checking the grounding of electrical equipment.

They also separate inspections of various types of equipment.

For convenience, you can have 2 or 3 different documents, but during inspections it is enough if you have one log, which will list the characteristics of electrical equipment, inventory numbers and, most importantly, the results and dates of inspections. The old form, recommended by the rules of the USSR Ministry of Energy, reflects this information quite fully.

Electrical safety groups

To ensure compliance with safety regulations when performing work related to electricity, employees are assigned appropriate clearance levels, which confirm electrical safety protocols. The Ministry of Labor and Social Protection of Russia, in its Order No. 328n dated July 24, 2013, approved 5 levels of electrical safety:

• 1st degree is assigned to persons who do not service electrical installations and do not use electricity in their work. In this case, there are no requirements for special education and work experience;
• The 2nd degree is assigned to novice electricians, power tool operators and machine drivers. There are no special requirements to obtain it;
• The 3rd degree of admission allows the employee to independently work with voltages up to 1000 V. To do this, it is necessary to obtain specialized education and work experience in the previous degree. Assigned to persons at least 18 years of age;
• 4th degree allows you to independently work with electrical installations over 1000 V or manage work with voltages up to 1000 V;
• The 5th degree allows you to work with voltages above 1000 V and manage such processes. To obtain it, it is necessary to have an impressive work experience in the 4th degree of electrical safety (at least 2 years).

Rules for filling out and maintaining a journal

The document is maintained by an employee specially appointed by order of the manager—responsible for electrical equipment. A responsible person is appointed in each structural unit and a separate journal is opened. The assigned electrical safety group of the person in charge must be at least third.

The general rules for maintaining primary accounting documents apply to the design of the form: the pages must be numbered, bound, certified with the seal of the organization and the signature of a manager or authorized person. The seal is placed on a strip of paper, which is used to glue the ends of the lacing, so that part of it falls on the certification inscription, and part of it falls on the last page.

The standard journal form contains the following information:

• serial number of the record;
• full name of the instrument;
• inventory number;
• date of last test;
• reason for the inspection (scheduled periodic - once every six months; unscheduled - after repair);
• date and result of the high voltage insulation test;
• date and result of insulation resistance measurement;
• date and result of the grounding test;
• date and result of external inspection of electrical equipment and no-load testing;
• time of the next scheduled inspection;
• Full name and signature of the employee who conducted the inspection.

Here is a sample of a completed document.

Testing of electrical equipment must be carried out using special instruments in an electrical laboratory. If there is no such laboratory at the enterprise, then the instrument is checked in licensed organizations that have the necessary equipment.

Let's take a closer look at the columns of the log, figuring out what exactly should be written and after what check:

1. the name of the electric tool is copied from its technical passport - we enter it in detail indicating the brand and model;
2. the inventory number must be assigned and painted on the body; it is important to enter it without errors;
3. if the test is the first, then in the “date of last test” column we indicate the date of the factory inspection from the technical passport. If not the first, look at the date in the magazine;
4. The reason for the test is either planned or after repair. Scheduled checks are carried out at least once every 6 months; the technical manager may determine the need for more frequent tests depending on the intensity of equipment operation;
5. During an external inspection of the instrument, we look for chips, check the plug fastenings, and the wire for flexibility, creases, and insulation damage. When testing operation at idle, turn on the tool, press “start”, checking the smoothness of the press, the presence of extraneous noise, burning smell, and sparking. Based on the result, we write down whether it is satisfactory or unsatisfactory;
6. The insulation resistance is checked with a device called a megohmmeter. The test is carried out by 2 people, one of them must have an electrical safety group of at least third. The device is connected to the tool, the handle is rotated (or the button is pressed) until the megger arrow approaches zero. The readings are recorded and then measured in two more ways. The reading value must exceed 0.5 Mohm. If all three measurements showed a normal result, write it in the column - satisfactory;
7. The serviceability of the grounding circuit of tools with grounding contacts on the plug is checked with an ohmmeter. The device readings should tend to zero. The device is attached to the grounding contacts and metal parts of the housing. The check is carried out by 1 person. Based on the results, we write down whether it is satisfactory or not;
8. We carefully check the date of the next test when making an entry, especially if the employee responsible for electrical equipment has set test dates more often than once every six months;
9. The worker conducting the test, finishing making entries in the electrical equipment logbook, puts his last name, initials and signature.

Personnel internship

Employees of commercial and government organizations are required to undergo an internship and receive the first group in the following cases :

1. Until the manager orders them to work independently.
2. During a break in work for a period of 1 year.
3. When moving to another facility or to another position that is in one way or another related to the operation of electrical installations.

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Assignment of the first group to non-electrical personnel is carried out by the method of instruction, after which the knowledge they have acquired is tested. For example, a survey is done or the skills acquired during training are tested in practice.

It is mandatory to practice methods of providing first aid to victims of an electrical discharge . After testing the knowledge of non-electrical personnel, the responsible persons draw up a protocol.

Next, the corresponding entries are entered into the accounting register - a journal designed in a certain way.

It is worth noting that all professions and positions that need to be assigned to the first group are determined by the management of the organization . Also, by order of the chief, a person is appointed responsible for the assignment of the first group.

Responsibility

In accordance with Article 9.1 of the Code of Administrative Offenses of the Russian Federation, violations in the field of operation of electrical equipment are punishable by fines:

• for individuals - from 1000 to 2000 rubles;
• for officials - from 2000 to 4000 rubles;
• for individual entrepreneurs - from 2000 to 4000 rubles or suspension of activities for up to 90 days;
• for legal entities - from 20,000 to 40,000 rubles or suspension similar to individual entrepreneurs.

The lack of mandatory documentation is one of the violations, and the manager needs to decide: download the electrical equipment logbook (filling sample) for free and use it, thereby fulfilling the requirements of the Rules for the Technical Operation of Electrical Installations, or risk being fined a large amount.

Electrical equipment logbook (free download, doc)

Filling electrical equipment logbook

How to correctly fill out an operational journal example

1. PURPOSE OF THE OPERATIVE AND MAKING RECORDS IN IT.

1.1. The operational log is intended for making records during a shift in chronological order about the operating mode of the main and auxiliary equipment, the state of the main circuit of the outdoor switchgear-110/220 kV, the auxiliary circuit of 10/6/0.4 kV and the direct current circuit of the outdoor switchgear-110/ 220 kV and the main building, the production of operational switching, the operation of relay protection and automation equipment, defects and malfunctions that occurred during the shift, the results of a walk-through of equipment and workplaces of subordinate personnel. 1.2. The operational log is one of the main documents reflecting the preparation and maintenance of economical and accident-free operation of the station by operational personnel.

1.3. The operational log is a document of strict accountability and upon completion is handed over to the archives of the enterprise, where it is stored for 3 years. 1.4. Maintaining an operational log is necessary for control