Calculation of standard working hours for a sliding work schedule.

What is a flexible schedule

A flexible schedule, or flexible working hours, involves self-regulation of the start, end and total duration of a work shift or the length of the working day.
That is, an employee can start and finish work at different times on different days. In this case, the duration of the working day can be either constant on all working days or different. Note that a flexible schedule is not complete self-regulation of the beginning, end or total duration of the working day, but only partial. First, the employee and the employer come to a written agreement on the limits within which the employee has the right to independently determine the start or end time of the working day and its duration. And then he arranges his own working day, based on the agreed limits (Article 102 of the Labor Code of the Russian Federation).

Until 2021, the provisions of the “Recommendations for the application of flexible working time regimes in enterprises, institutions and organizations of sectors of the national economy” were used (approved by Resolution of the USSR State Committee for Labor No. 162, All-Union Central Council of Trade Unions No. 12–55 of May 30, 1985). According to them, with such a schedule the following were determined simultaneously:

• fixed time - a period of time when an employee works while at the workplace;
• flexible time within which the employee has the right to start and finish work at his own discretion.

Now, the allocation of a period of fixed work time is not necessary, since the document has lost force.

On a note. What is a moving schedule?

Employers sometimes confuse the concepts of flexible and flexible working, but it is important to understand that they are not the same thing.

A sliding schedule is the provision of days off according to a changing schedule (Article 100 of the Labor Code of the Russian Federation). That is, weekends fall on different days in different weeks. For example, if an organization works seven days a week, employees may be given days off in one week - Monday and Tuesday, in the second - Wednesday and Thursday, in the third - Friday and Saturday, etc.

A sliding schedule is established upon hiring by an employment contract, and for an existing employee - by an additional agreement to the employment contract. At the same time, an order is issued in free form, and the employee must be familiarized with it and signed.

Note that the employer will have to draw up work schedules for a week or month in advance and ensure that employees familiarize themselves with the schedule upon signature. This way, before the start of the work week/month, they will understand which days are weekends for them and which are working days. The minimum possible period within which employees need to be familiarized is fixed in the employment contract or in the employer’s local regulatory act, for example, in the internal labor regulations.

If the period for familiarization with the schedule is established by a certain local regulatory act, this must be indicated in the employment contract.

, template, employment contract form with shift schedule 2021

The employer needs to indicate the full name of the employee and the name of the enterprise/employer, indicate the date and place of conclusion of the agreement, and emphasize the job responsibilities of the subordinate depending on the field of activity.

If you signed a document with your subordinates before making the transition to a shift work schedule, then you do not need to sign an employment contract; shift work can be included in the existing agreement in accordance with Art. 72, 74 Labor Code of the Russian Federation. Record the necessary changes and coordinate them with employees.

How to set up a flexible schedule

Working hours are a mandatory condition of an employment contract. A flexible schedule is one of the possible options (paragraph 2, part 6, article 57 of the Labor Code of the Russian Federation, article 100 of the Labor Code of the Russian Federation), in which the beginning, end or total duration of the working day is determined by agreement of the parties. To set up a flexible schedule, you need:

1. fix it in the employment contract or in an additional agreement to it (Article of the Labor Code of the Russian Federation);
2. issue an order in free form establishing a flexible schedule and familiarize the employee with it against signature.

Example

The text of the condition on a flexible work schedule (with a constant working day) in an employment contract may look like this: “The employee is provided with a flexible working time regime, the elements of which are:

• working day duration __ hours;
• start time: from ___ to ___ or from ___ to ___;
• fixed time: from ___ to ___ or from ___ to ____;
• break for rest and food: from ___ to ____ or from ___ to ___ for ___ duration;
• Closing time: from ___ to ___ or from ___ to ___.

The choice of the start and end time of work during these periods is determined by the employee independently, taking into account production needs.”

Sliding work schedule in an employment contract sample

The procedure for calculating salaries, bonuses, and other incentives is enshrined in the enterprise’s regulations on remuneration. The number of overtime hours is calculated at the end of each accounting period. Payment is calculated in the following way:

This form can be attributed to the areas of nonlinear personnel management. Such regimes first appeared in Germany in the mid-twentieth century, after which they became widespread in Europe, Asia and other continents. In Russia, this form began to be used in the 70s of the last century.

How to count hours worked with a flexible schedule

With a flexible schedule, working time tracking is required. That is, all the time actually worked by the employee according to such a schedule must be reflected by the employer in the time sheet. A flexible schedule may involve different numbers of hours worked on different days, for example, an employee may work 8 hours on one day and 7 or 9 hours on another. Therefore, it is necessary to keep a summary record of working time for a certain accounting period. This is confirmed by Rostrud specialists in explanations on the website “Onlineinspektsiya.rf”.

The procedure for introducing such accounting is established by the internal labor regulations (Part Art. 102, Art. 104 of the Labor Code of the Russian Federation).

It’s easy to keep track of hours worked in the Kontur.Personnel program

Download an employment contract with a sliding work schedule

In case of failure or improper performance by the Employee of his duties specified in this employment contract and job description, violation of the labor legislation of the Russian Federation, as well as causing material damage to the Employer, he bears disciplinary, financial and other liability in accordance with the current legislation of the Russian Federation. 6.2. The Employer bears financial and other liability to the Employee in accordance with the current legislation of the Russian Federation. back to contents 7.1. Disputes between the Parties arising during the execution of this employment contract are considered in the manner established by the Labor Code of the Russian Federation and other federal laws. 7.2. In all other respects that are not provided for in this employment contract, the Parties are guided by the legislation of the Russian Federation governing labor relations. 7.3.

The working time sheet is filled out as follows. Days worked are designated by the code “I” or “01” if the organization uses unified forms indicating hours of work. Night hours are marked separately with the code “N” or “02” indicating the number of hours that fall on one day (from 22.00 to 00.00) and on the next day (from 00.00 to 06.00).

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Is it possible to combine a flexible schedule and part-time work?

An employment contract can simultaneously prescribe both a flexible mode and a part-time working mode - part-time or part-time work week (Article of the Labor Code of the Russian Federation). Please note, Art. 108 of the Labor Code of the Russian Federation provides for a designated time for rest and food (“lunch break”), which is not included in working hours, for any employee, including those with a flexible schedule. The exception is the situation when the daily work duration is no more than four hours. In this case, the employee may not be given a lunch break.

Samples of an employment contract with a sliding schedule

Many companies have been using flexible (sliding) work schedules in practice for a long time. The essence of a flexible (sliding) work schedule is that the workday schedule ceases to be rigid, the employee manages his own working time to solve his job tasks.

• Night time is defined as from 22.00 pm to 6.00 am.
• For work in the evening and night hours, increased pay is assigned: at least 20% for evening hours, at least 40% for night time.
• The exact amount of the premium is fixed in the local acts of the enterprise (Art.

• Monthly (the established hours are worked in a month).

How does flexible scheduling affect staffing data?

In the column of the staffing table “Number of staff units” the full rate is indicated - “1” or the part-time rate is a fraction of the rate, for example, “0.5”. At the same time, a part-time job is essentially a part-time job.

If an employee has a full-time rate (“1”) and at the same time a flexible work schedule, then this schedule does not affect either the standard working hours that must be worked out or the size of the rate.

However, the staffing schedule may provide for a part-time position for a specific position. Then, when concluding an employment contract for part-time work, the same contract can stipulate that the employee has the right to determine the start and end time of his working day within the limits established by the contract. Thus, it is possible to combine part-time and flexible work schedules.

Sliding work schedule in an employment contract: sample

The Labor Code (LC) of the Russian Federation contains a set of acts describing various working conditions and their correct reflection in the agreement between the employer and the employee, which is concluded when hiring a new employee. This document is called an employment contract (EA). Paragraph 57 of the Labor Code states that the correctness of drawing up a TD is to reflect in it the mandatory working conditions and information about each of the parties.

A distinctive feature of an employment contract with a flexible work schedule is the lack of advance knowledge about the availability of shifts and hours of work, which cannot be said about a shift schedule. In this case, the employee is notified one month before drawing up the work plan.

Who is eligible for a flexible schedule?

Any employee has the right to a flexible schedule, including state or municipal employees.

Moreover, in 2021, as part of measures to prevent the spread of coronavirus infection, the Ministry of Labor of the Russian Federation developed methodological recommendations on the working regime for state civil and municipal employees. The agency recommends transferring them to a temporary flexible work schedule, since different arrival/departure times at the workplace help avoid crowding of employees.

Sliding work schedule: sample

Each enterprise, both private and public, uses a personally developed labor regime, regardless of the company’s field of activity. The main question that arises is “how to create a staggered work schedule so that all employees work the same number of hours?”

Many large companies and enterprises, due to their specific field of activity, hire employees, while offering flexible work schedules. This time tracking system is calculated not for five working days, but for the whole week. This makes it possible to set time limits for employees’ working hours, not to stop production, and to provide jobs with decent working conditions. Today, most enterprises offer employment with the following conditions: 2 working days - 2 days off or a working day - 3 days off.

Sliding schedule for two teams for 2 shifts

In order to correctly formulate a sliding work schedule, a sample of work shifts is presented below. Two groups of partners work one day in the morning shift from 7:00 to 14:00, the next - in the evening shift from 14:00 to 19:00. Thus, two teams have the opportunity to not work for two week-long weekends. In the event of a public holiday, the shift ends one hour earlier than scheduled.

This schedule is mainly followed by teachers and nannies in kindergartens, and nurses also work in shifts. Some medium-sized enterprises offer their employees (shop operators) to work on such a schedule. In this mode, holidays and pre-holidays should be taken into account, as well as a monthly production program for the enterprise should be drawn up, according to working days.

Sample employment contract with flexible work schedule

In the first option, everything is, in principle, clear; the calculation is made by multiplying the amount of time worked by the amount of the rate. As for the second option, it is necessary to take into account the fact whether the person worked the hourly monthly norm that was agreed upon. If the answer is yes, he will receive the full salary; if not, the salary must be divided by the norm of the required time, after which the resulting value is multiplied by the number of hours that were worked.

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First, you need to decide what a flexible schedule is. The concept can be found in Article 102 of the country's Labor Code. A flexible schedule is understood as a method of organizing working time in which the employee is assigned the ability to independently regulate his or her work.

Flexible work schedule in an employment contract - sample

• Start by calculating the total time a subordinate will work in one day.
• Be careful when specifying in the contract all the employee’s individual preferences regarding their work schedule. This is what you will start from when drawing up your work schedule.
• The schedule you create must not contradict current legislation. In addition, you are obliged to notify your employees in advance of any changes regarding the previously drawn up work schedule.
• Collect applications from employees regarding their transfer to a staggered work schedule.

• For each category, the norm of working hours for the accounting period is established (24, 35, 36 or 40 hours per week). These standards are displayed in the production calendar. The standard cannot be exceeded.
• Time tracking for newly hired workers begins from the current date, i.e. the calculation is carried out for part of the accounting period.
• The production calendar already takes into account holidays and non-working days. There is no need to reduce the standard hours if a holiday falls on an employee’s working day.
• If annual leave falls within the accounting period, then the standard hours should be reduced by its duration.

Sliding schedule for four teams for 3 shifts

Most continuous production enterprises, such as metallurgical plants and mills, use this work schedule for employees working on the shop floor.

According to the sample, the result was a rotating work schedule in three shifts for four teams.