Characteristics of an employee’s working conditions for ITU on a sample form

What is a production characteristic?

In various cases of need, the administration is obliged to issue the employee an official document called a “production characteristic”. This document can be presented in different forms and types, because everything will depend on the purposes for which it is needed.

Of course, all kinds of production characteristics will be very difficult to calculate. However, it is worth highlighting the three most common types of this document. These include:

Production characteristics from the place of work. The certificate is written in any form; The main condition here is a description of the employee’s professional, social or official activities, as well as an assessment of personal and business qualities.

Production characteristics of working conditions for a student undergoing practical training at the enterprise. This form of document is not so common, but it also occurs. In this case, the certificate is prepared in free form. It is provided by the practice manager or a representative of the organizational personnel service.

Production characteristics of the employee’s working conditions, necessary for him to pass the VTEC (medical labor expert commission) and MSE (medical social examination). This form of document is one of the most famous and widespread. It is compiled during a full medical examination of the patient. The degree of loss (partial or complete) of the employee’s ability to work is established, and the group of his disability is determined. All this is necessary, of course, for the results of the examination to determine the compliance of working conditions with the health of the employee. The document itself is issued by the employer, previously prepared in full accordance with hygienic characteristics. The certificate must also include characteristics of labor productivity, all employee production standards, etc. If the enterprise has a medical center, then a doctor must fill out the characteristics. However, certification of the document with the signature of the manager or head of the personnel department will remain mandatory.

Sample preferential certificate to the Pension Fund in 2021

The pension reform being carried out in the country is aimed at increasing the retirement age. 2021 is the last year when men retire at 60, and women at 55. However, there are certain categories of citizens who will retain the right to early retirement.

One of the documents confirming the existence of such a right is a preferential certificate, which must be submitted to the Pension Fund along with other documents when applying for a pension.

What is a preferential certificate and why is it needed?

A preferential certificate is an official document confirming a certain length of service and its preferential nature. Without providing it, it is sometimes impossible to prove the fact of carrying out labor activities under certain conditions, which is especially important in the event of loss, damage to the work book or the presence of errors in it.

One of the reasons for registration is an attempt to obtain the assignment of pension payments required by law in the case of work in the Far North, in hazardous and hazardous industries.

If the employer made insurance contributions for his employee, this period is taken into account.

It becomes clear that only those citizens who were officially employed can apply for the benefit.

Where can I get the document?

The employer should help with the preparation of the benefit certificate, since this is the authority that prepares this kind of documents. If an employee requires a preferential certificate, you need to contact the personnel department of your enterprise, writing an application for the issuance of the document. The certificate must be prepared within three days, after which the employee will be able to pick it up.

In practice, there are cases when the enterprise where the future retiree worked is liquidated. Then you need to go to the archive, which contains all the official papers of the liquidated organization.

It is through the archive that you should receive written confirmation of work experience in hazardous production.

Required documents

To apply for an early pension, you must prepare a package of certain documents for submitting an application to the Pension Fund.

In addition to the confirmation of the benefit certificate, you will need:

• passport;
• work record book (or photocopy certified by the employer);
• SNILS;
• certificate of average income (highest) for any five years of work (consecutive, possible with different employers);
• application for early retirement benefits.

Sample certificate with description in 2021

The full name of the document is as follows: “a certificate clarifying the preferential nature of the work, which gives the right to early assignment of a pension.” A sample preferential certificate to the Pension Fund in 2021 looks like this.

In the upper left corner there is a place to put a stamp, indicate the originating number and date of issue. After the header on the form, the employee’s full name and date of birth are indicated. Next comes the full name of the organization or enterprise where the beneficiary worked.

The position and profession of the employee, periods of work in the above profession and position, numbers of orders for hiring and dismissal (if any) are also indicated.

Based on Government Decree No. 516 (07/11/2002), information is entered on the nature of the activity (work) that provides benefits upon retirement.

It is also mandatory to indicate periods when the employee worked part-time (partial week). Periods not covered by the Ordinance must also be specified.

The following are periods that cannot be counted towards the total length of service:

• leave without pay;
• leave to care for a child (including a disabled child);
• study leave;
• taking advanced training courses;
• suspension from work due to alcohol intoxication, for medical reasons, at the request of various authorized bodies or persons;
• business downtime.

Download a sample benefit certificate and additional documents

1. Sample benefit certificate - download;
2. List of documents of the observation case - download;
3. Form specifying the special nature of the work - download.

In the line with the grounds for issuing the certificate, all necessary documents are indicated - orders for hiring and dismissal, salary invoices, time sheets, etc.

If the name of the enterprise is changed, this fact must also be reflected in the reference document. In this case, the date when this change occurred is indicated and a link to the corresponding document is given.

When filling out the form, you must follow the regulatory documents, one of which is the already mentioned Government Resolution. It spells out special rules that make it possible to calculate those periods of work that can directly affect early retirement.

The completed paper must be signed by three persons - the employer, the head of the human resources department and the chief accountant.

Important! The employer is responsible for the truthfulness of the information entered in the form. If errors are detected, Pension Fund employees may refuse to accept the preferential certificate.

Validity period of the certificate

Not a single regulatory act in our country establishes the validity period of a preferential certificate. Thus, the document has an unlimited shelf life. When leaving a job, a citizen can request the document he needs, and the information about his work experience contained in it will always be relevant.

Just in case, you can request the production of several certificates, since the number of documents issued is also not limited by law.

It is not necessary to explain the purpose of receiving a certain number of copies to the employer (former or current).

Document submission deadlines

The completed package of papers can be submitted one day before the right to early retirement benefits, but no more than one month. A preferential certificate can be prepared in advance so that the process of working on the application and the assignment of payments itself is not delayed.

Pension Fund employees are given 10 working days to review all papers. In case of inaccuracies, errors, or lack of necessary documents, the potential pensioner has another three months to make the necessary corrections.

Source: https://pfrf-kabinet.ru/grazhdanam/pensioneram/obrazets-lgotnoj-spravki.html

About harmful working conditions

Many people know that current legislation is required to provide individuals who work in areas with hazardous labor conditions with certain guarantees and benefits. What are these guarantees and what form do they take? The answer to this question is very complex and difficult. After all, there are many classifications that determine the standards for providing benefits to employees. Therefore, it is worth turning to another, more important question: what kind of work environment is considered harmful and unsafe for the health of workers?

Long-term characterization of the working conditions of representatives of various professions made it possible to identify the following main factors that constitute harmful occupational conditions:

• Measures of tension in working conditions. This includes long work without a break, very monotonous, often involving the emotional and intellectual spheres.
• Measures of the severity of working conditions. These are constant dynamic and static loads associated, as a rule, with physical labor. This also includes minor irritating factors such as an uncomfortable posture when doing work, a large number of repetitions of certain actions, etc.
• Chemical criteria. Considered if the work involves exposure to various hazardous substances (acids, alkalis, reagents, etc.) on the human body. Dust or gas contamination, heavy stuffy air - all this is also related to the criteria under consideration.
• General physical criteria. Perhaps the most common group of factors; all because this includes abnormal temperatures, high humidity, various types of radiation - ionizing or non-ionizing, air speed rates, vibrations and noise, insufficient lighting and much more. Workers with harmful hazardous working conditions in most cases fall into this category. The majority of enterprises in many countries of the world also fit exactly this group of criteria.
• Biological factors. This is a very highly specialized group, suitable only for those enterprises where there are biological organisms of varying degrees of danger. These organisms are, of course, divided into two groups: microorganisms (bacteria, fungi, viruses and spirochetes) and macroorganisms (animals and plants).

One more question remains unanswered: how can one determine whether a particular type of work is harmful? There is a special government decree of the Russian Federation No. 870. All official information about the type of professions should be taken from there. However, this document, unfortunately, will not be understandable to the majority of the population, because it is a framework document. There are also orders from the Ministry of Health and Social Development, but most of them are based on old Soviet regulations, which contained entire lists of organizations, workshops and positions that could be considered unsafe for health. What are these lists? This will be discussed further.

Procedure for filling out information

A peculiarity of filling out the characteristics for VTEC is the need to reflect information regarding the performance by the person of the duties assigned to him.

The document is compiled:

Legislation specifies the period within which the paper must be issued. Responsibility applies for its violation.

Most often, the employee draws up a reference on his own, after which it is signed by an authorized person. If false data is reflected in it, the person whose signature is on the document bears responsibility.

Who fills out and signs?

Filling out and signing the characteristics is the responsibility of the head of the organization in which the person works. The boss may assign the responsibility for drawing up documentation to HR specialists.

Despite this, responsibility for providing a document containing false information rests with the manager. This is due to the fact that before signing the paper he must check the data.

Also, the chief accountant of the enterprise has the right to sign, which is associated with the provision of data on the time spent on sick leave. This kind of data is provided by accounting.

Form

The document is drawn up in two copies, one of which is issued to the employee for presentation at the place of request, the second remains in the organization and is attached to the person’s personal file. Below is an example of the form.

Attention! The file cannot be used as a document. It is for informational purposes only.

Algorithm of actions

Drawing up characteristics for VTEC has distinctive features:

• the right to sign the paper is available to the head of the enterprise, a doctor or nurse of an organization operating in the healthcare sector, or a trade union representative;
• the presence of workplace automation, if any, is reflected;
• information about the production rate;
• factors that can affect a person’s level of vision;
• description of the position in which the employee is during the performance of duties (the reasons for the position are indicated);
• occupational hazard categories according to established classifications.

Characteristics form for VTEK

When describing working conditions, it is necessary to indicate the following factors:

1. The presence of tension in work, which is associated with a high level of responsibility, the need for concentration, an increased level of danger, etc.
2. Higher loads compared to conventional ones.
3. Characteristics regarding the workplace. It can be located not only in the company’s office, but also in the employee’s home. It is written down whether it is equipped with auxiliary materials, technical devices, etc.
4. Do you need to lift heavy objects while performing your duties?
5. Is the use of special clothing required when working?
6. Work parameters that can affect human health are described. The presence of dust from raw materials and processed items, ultrasonic exposure exceeding the permissible norm, weather conditions.
7. Sending an employee on business trips. If this factor occurs, the duration and how often the trips occur is indicated.

List of professions with hazardous working conditions

The full list of jobs containing dangerous and unsafe working conditions is regulated in Government Decree No. 665. This document contains the entire list of beneficiaries who have to work in dangerous, difficult or harmful conditions.

Below, however, will be an abbreviated list of those categories of citizens who are involved in unsafe professions. As of 2021, these include:

• mining workers;
• metallurgists extracting non-ferrous and ferrous metals;
• workers producing generator gases;
• workers working at chemical companies;
• persons who work with gunpowder, ammunition, various explosives, etc.
• employees of oil and gas organizations, as well as organizations producing coal, shale materials, gas condensate, etc.
• persons associated with metalworking;
• workers in one way or another connected with radio engineering and electronics;
• workers of electrical engineering enterprises;
• employees of enterprises producing building materials;
• workers of glass and porcelain factories;
• persons engaged in the production of fiber, paper, cellulose;
• workers producing medicines and various medical products;
• workers of transport services and organizations;
• persons associated with nuclear energy and the nuclear industry.

Builders, welders, workers in the field of agricultural crops, mechanics, stokers and many other persons who are in one way or another involved in areas involving the use of physical labor - all of them also belong to preferential categories and are included in the list of professions with hazardous working conditions.

Professions of the 21st century

Nowadays, many new types of work have appeared that were not even known about in the 20th century. Here are some of them:

• Media planner is a specialist involved in the organization’s advertising campaign, in particular, the choice of media and the distribution of the budget allocated for advertising.
• A life coach is a specialist who teaches his clients to develop the qualities necessary for personal growth.
• Merchandiser is a specialist involved in product promotion.
• A PR manager is a specialist who creates the image of an organization.

Procedure for assessing working conditions

In 2013, Federal Law No. 426 was put into circulation. It was decided to carry out a special procedure called “Assessment of working conditions in the workplace.” The head of this or that organization, who previously only carried out certification of existing jobs, after the Federal Law came into force, had to begin to periodically carry out the operation in question.

A sample description of working conditions for VTEK is presented below.

So, what is a special assessment of working conditions in the workplace and why is it necessary? The specified assessment is a unique set of certain operations, a specific characteristic of working conditions, aimed at:

• to detect unsafe factors in production and in the labor process;
• to assess the level of influence of these factors on workers.

Upon completion of this assessment you will:

• provide all workers with protective equipment (both collective and individual);
• establish all necessary guarantees and benefits for workers;
• conduct medical examinations (preliminary and periodic);
• establish additional tariffs for contributions to the Russian Pension Funds;
• calculate the discount for “injuries”;
• prepare reports in the form of statistics on working conditions.

Who are all the above activities aimed at? An assessment of working conditions at workplaces should be carried out in relation to all working individuals, with the exception of homeworkers and remote workers. There is also no assessment of persons who have entered into an employment relationship with an employer - an individual who is not an individual entrepreneur.

How exactly working conditions should be assessed has been written in many publications and articles. However, the most accurate source remains, of course, Federal Law No. 426. It is worth paying attention to another important question: at what time should the set of measures under consideration be carried out?

What does it contain and how is it filled out?

Unlike production, it cannot be either with a “plus” sign or with a “minus” sign; it is simply a kind of report on where the subject works and how harmful it is for him.

Actually, it contains two sections: the first is devoted to the production activities of the subject, the second - to the conditions of work.

Whatever the work in question, the document contains:

• for whom is it compiled? Passport details, year of birth, where he works and in what position are indicated. Specialty, experience;
• average salary of the applicant;
• What exactly is the specialist’s functionality? When does his working day start and end? Break? Weekend?;
• class (based on the Classification of Working Conditions);

When is a working conditions assessment carried out?

An assessment of working conditions must be carried out at least once every five years. The presented set of measures is carried out, of course, without fail - regardless of whether any harmful conditions were previously discovered or not. There are also a number of factors that contribute to the implementation of unscheduled inspections of working conditions. Here are some situations that may prompt an off-plan review:

• newly organized workplaces are put into operation;
• the head of the organization receives a “message” from the state labor inspector about an unscheduled inspection;
• the composition of the raw materials or materials used changes (but only if such materials can negatively affect the employees of the enterprise);
• the technological process itself changes, production equipment is replaced (again, only if such equipment is unsafe);
• collective or individual protective equipment is replaced or modernized;
• an emergency or accident occurs at work;
• putting forward a proposal for an unscheduled inspection of the enterprise from a trade union or other representative body.

So, a general description of working conditions and an assessment of working conditions can occur much more often than once every five years. According to statistics, most enterprises face unscheduled inspections quite often. That is why the management of a particular enterprise needs to be extremely attentive and careful. Taking proper care of your employees will help you develop your production qualitatively and get rid of too frequent and therefore intrusive checks.

On sanitary and hygienic characteristics of working conditions

In 2008, on May 31, a federal order was issued. service for human well-being and consumer rights protection under number 103. It was this document that approved the instructions for carrying out activities related to the hygienic and sanitary assessment of working conditions. In order to better understand how exactly the sanitary and hygienic characteristics of working conditions should be carried out, it is worth “walking through” the order itself. So, in order to draw up the characteristics of the work under consideration, which is carried out by a worker with diseases that arose during professional activities, it is necessary to follow the following recommendations:

1. All necessary information about the working conditions of an employee who has been diagnosed with an occupational disease is collected and documented.
2. The characteristics in question must be compiled no more than 7 days in advance.
3. The characteristics must be drawn up in 4 copies and signed by management specialists.
4. If necessary, additional documents and certificates must be requested.
5. If a worker has a preliminary diagnosis, any documents must be used that will confirm production factors unsafe for the life and health of the worker.
6. When describing the employee’s working conditions, job responsibilities must be taken into account, as well as information that comes directly from the employee himself.
7. All information about physiological, laboratory or instrumental studies must be presented as an appendix to the characteristics in question.

8. The opinions of the worker himself, as well as superiors, witnesses and some other persons can be used when drawing up and filling out a description of the working conditions of an employee when an occupational disease is detected.

Information about the conditions and nature of professional activity

If there is a loss of ability to work as a result of an injury or a certain diagnosis, you can count on receiving disability. To do this, you will have to undergo a medical and social examination.

The list of documents must include a production characteristic for ITU (VTEK) . It is drawn up by the head of the organization. Information is entered based on a whole list of documentation. The procedure requires compliance with a number of rules.

The authorized person must provide mandatory information on the form.

We will talk further about when the documentation is completed, about the additional papers on the basis of which information is entered into the form, as well as about the requirements for the final result.

When is it necessary to complete documentation for ITU?

If a person is often absent due to illness, or has health difficulties or difficulties in performing duties, a medical examination is carried out.

It is required to assign disability and receive the benefits provided with it.

After completing the procedure, a corresponding certificate can be provided, which is used to register a pension with the Pension Fund.

Referral to MSE is provided by the observing and treating physician. The person is referred to a medical and social examination or a medical and labor expert commission. It is carried out in a special bureau.

You will first need to collect a package of documents. It includes production characteristics. The head of the organization must fill out the form.

The paper is drawn up in the presence of a doctor if the company has a medical office.

The need for documentation arises in the following situations:

• a person wants to get a visa;
• it is planned to undergo treatment in a medical institution, dispensary or sanatorium;
• the employee enrolls in studies (the document is required if papers are submitted to the university after the start of official employment);
• there is a change of company (the previous employer is required to fill out the characteristics).

The head of the company can delegate the responsibility of filling out the documentation to a HR specialist. However, the head of the institution will still be responsible.

Reasons for entering data

Not all citizens can initiate an examination even if they have an occupational disease. To do this, there must be indicators that allow you to pass the examination. The characteristics confirm their presence.

It is filled out based on a list of documentation, which includes:

• passport of a citizen of the Russian Federation;
• employment history;
• disability certificates (prepared 1 year in advance);
• certificate of examination of the accident, if it took place;
• a request from the ITU Bureau, which will provide the final conclusion.

Additionally, it will be necessary to reflect data on the working conditions in which the citizen was forced to work for 1 year. It is important to take into account the level of harmfulness, the danger of the type of employment and the compliance of the work with hygiene standards.

It is necessary to record the amount of time spent on business trips, if any, and the area visited is recorded. Data is required on the employee’s earnings and the frequency of sick leave.

The disease causing the temporary disability is indicated.

How do you fill out the characteristics of working conditions?

Unfortunately, not all persons managing a particular organization know how to correctly compose and formalize a professional description. That is why it is worth considering a rather important and pressing question: how to correctly fill out the characteristics of the working conditions of an employee sent for examination?

Which form should I take? In most cases, the characteristic in question is written on a blank form, although this is not a mandatory condition. At the top of the sheet, the worker’s full name, date of birth, as well as address, telephone number and, if available, place of study are indicated.

Afterwards, a short description of the worker’s previous activities is compiled. It is necessary to describe the past work of a professional person, his awards and achievements, professional injuries received, etc. This is a mandatory item if a description of the working conditions of VTEK is compiled.

A sample description of working conditions for ITU can be seen in the photo below.

Next, you need to describe the person’s current place of work. This is done in as much detail as possible. The operating mode, loads, rest or lunch breaks, temperature and pressure in the premises and much more are indicated. However, you should not attribute all harmful production factors here, otherwise confusion may arise. This should be done in a separate paragraph (or chapter). To do this, you will have to indicate the exact level of noise, vibration, hazardous substances in the air, etc. All data on the employee’s business trips (if any) should also be written here. In the “Conclusion” you can write about the possibility of transferring to an easier and less dangerous job.

The created document is signed by the head of the HR department, the head of the legal department, the chief physician and the head of the enterprise. There must, of course, be a seal.

Reasons for entering data

A special commission is created that determines whether the conditions in which employees are located are suitable for activities. How likely are they to have health problems? In addition to ITU, the commission also includes:

• Head of the organization
• Person who represents the HR department
• Occupational Safety Specialist

Of course, the ITU will not request a report every day, this is done a certain number of times a year. ITU makes a request, the employer draws up a request and sends it to the address. The procedure is quite simple. It consists of three parts:

1. Information directly about the employee and the company he works for
2. Characteristics of working conditions
3. Specific answers to specific questions regarding the subordinate’s health status

The first part indicates the full name, date of birth, of course, his profession, his functionality, and what exactly the employee does. General experience, experience in this particular profession, that is, other companies in which the person worked in this profession are also taken into account. Name of the organization itself, address, contact phone number.

In the second part, the employer undertakes to write down the working conditions in which the employees find themselves. He must write what kind of work is being performed (mental or physical). In what volumes is it performed, hours of work. The intensity of the work is also taken into account, for example, a moderate pace of work, maybe a fast, or maybe even an easy pace of work. Labor productivity is taken into account. If a worker does not fulfill the requested productivity, the reasons are clarified, since non-compliance may be a violation of working conditions.

The next thing that needs to be indicated in the document is the salary, namely the payment system. Perhaps the money is given at the end of the week, at the end of the month, are there incentive sanctions? All this must be written down. Are there external factors that distract the employee and prevent him from concentrating on work (noise, dirt, dust, etc.). Statistics of a person’s absence from work, for what reasons he missed work, how often he went on sick leave or left early due to poor health. Sick leave is calculated for the entire year, and the date and diagnosis must be recorded.

The third part, “Specific answers to certain questions regarding the health of a subordinate,” indicates whether the employee left early but did not take out sick leave, whether there were proposals to transfer the employee to another workplace due to his illness, which is helped to progress by external factors of production. Are there any reductions in work, for example, in the amount of work or in the hours of the working day, have there been any cases recorded when the employee felt unwell at work.

It is also indicated whether the employee worked night shifts, whether he was sent on business trips, or whether he was given overtime work. Additional information is provided as needed. All the data listed above must be specified in the resolution.

The grounds for entering employee data for the ITU are, of course, the examination claim itself that the employer is obliged to provide a description of the working conditions of his subordinates; also, the grounds are recorded cases of frequent illnesses of employees, and possibly complaints from employees about conditions that do not satisfy them.

On the characteristics of working conditions in an employment contract

As you know, when hiring a person applying for a job to a vacant position, the latter’s employment contract must fill in the “Working Conditions” column. It would seem that there are no problems. However, many enterprises are often subject to numerous unscheduled inspections, and therefore there is no special assessment of working conditions. What to do in such a situation? Refuse to hire someone in principle until a response has been received to the submitted application for a special assessment? This is unlikely to be the right solution.

Of course, it is still worthwhile to continue to hire different people. However, there is a small nuance. Thus, before carrying out a special assessment of working conditions, it would be extremely undesirable for the employer to include any guarantees and compensation for harm in the employment contract. It is best to do this later, when the testing and evaluation are completed. Such actions are legally justified and legal.

It should also be noted that you should not delay the assessment of working conditions. The characteristics of working conditions in the employment contract should be drawn up as soon as possible.

Characteristics of the workplace for MSEC sample

. Conclusion on the nature and working conditions of the employee form And, in my opinion, the conclusion is prepared by the state examination bodies of working conditions! Form information about the nature and working conditions of the production site. The conditions of employment, its nature, information on the amount of salary are indicated in accordance with the employment contract. Availability of facilitated working conditions available to the employee and. INFORMATION about the nature and working conditions with production characteristics. The employee is registered for disability and brought this form Information about the nature and conditions of work. You should actually contact your former employer to complete the appropriate items. I downloaded the Form of conclusion on the nature and working conditions of the employee in Word. The employer undertakes in the contract to provide the employee with working conditions and payment in accordance with. Expenses for remuneration of municipal teaching staff. When filling out paragraph 12, you must indicate what kind of facilitated working conditions are provided to the employee and It happens that our property is damaged. Damage can be intangible or material. Depending on the guilt, the ability to foresee possible harm. Depending on the absence-presence, there is an obligation to compensate for the harm caused. And the person whose interests were harmed wants compensation. Damaged cars, damage to minors, etc. Read more

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