Application for a salary increase for combination

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Published: 08/19/2016

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“There is no such thing as extra money!” – this is what the vast majority of people think. Many people run out of money quickly after paying their salaries and, as a rule, no one will refuse a part-time job.

How can someone who has a job earn extra money? For this, combining positions in one organization is quite suitable (performing additional job functions or a larger volume of work in one company in parallel with the main responsibilities).

If an employee is offered to replace someone who is absent from work, he should not immediately agree to it. First, you need to discuss all the nuances and clarify the details of payment for this part-time job.

According to the law, it is impossible to shift someone else’s responsibilities to an employee without his consent or force him to perform them for free. However, it is not uncommon for one employee to go on vacation and another to take on his responsibilities. This happens “after the fact” because they “worked in the same team” and if the work is not done, the remaining employee will be held accountable for it.

Thus, during the absence of a colleague, the remaining employee works for two people, and receives a salary only for himself or with a ridiculous amount of bonus, called an additional bonus.

Although it is worth recognizing that sometimes working for two without additional pay is agreed upon for an employee in advance, for example, deputy managers often perform their duties during periods when they are sick or on vacation, and vice versa, because this condition is determined by their employment contract.

• Why do you need an application for additional payment?
• Structure and sample application
• How to store a document?

Purpose of the service

Resolving production issues often involves replacing absent workers. The first document on the basis of which this is drawn up is the Service Note. The main purpose of writing a note is to ensure the smooth operation of the enterprise .

Let's give an example of how this can happen in reality:

• The employee is sick. His duties can be performed by employees who have a slinger certificate. The Service Note must indicate the certificate number and its validity period in order to avoid violations of labor protection requirements.
• The additional payment for the combination must be justified, and the Service Note must contain all the data on the absent employee and data on the employee who will perform his work for the personnel department (they issue an order for replacement) and the wage service - for calculating additional wages (how to correctly issue memo for combining positions?).
• The contents of the note must indicate the term or period during which the replacement will be carried out.

Thus, the purpose of the registration is to regulate organizational issues related to the distribution of work for those who are absent and to provide additional payment to those who will replace him.

Let us briefly clarify some issues regarding terms:

1. Substitution. The employee performs the duties of another employee (specialist), payment for such additional work is in the amount of the salary of the absentee or in additional payment for the difference in salaries (we talked about the rules for drawing up a memo for replacing during vacation or about its transfer, here).
2. Combination. In addition to his own duties, the employee also performs the work of the absentee. Management sets the amount of the surcharge as a specific amount or as a percentage of the monthly salary.
3. Increasing service area. Distribution of work among several employees.

IMPORTANT! Substitution or combination is established within the established working hours according to the Labor Code.

Sample order for additional payment for intensity and increase in the volume of work performed

The form of the order for additional payment is determined by the employer independently. However, it is important to understand that an order, unlike a memo, is a primary accounting document, since it reflects the economic activities of the enterprise, and therefore must contain a number of mandatory details (Article 9 of the Law “On Accounting” dated December 6, 2011 No. 402- Federal Law):

• name of company;
• date of issue of the order;
• document's name;
• last name, first name, patronymic and position of the person in respect of whom the operation is being carried out;
• the essence of the operation and monetary measurement;
• basis of the order;
• manager's signature;
• place for the worker’s signature confirming the fact of familiarization with the document.

The completed order is sent to the accounting department to calculate the premium.

The document looks something like this:

Society with limited

November 25, 2021

bonus for intensity and high performance results

Trofimov Igor Petrovich, senior employee of the planning department, for performing work above the plan in a shorter period of time in accordance with clause 1.3 and clause 1.7 of the regulations on remuneration at Mineral LLC dated 02/01/2010, to pay an increase in November 2021 in the amount of 100 % of salary for work intensity and 50% of salary for high results.

Reason: memo from the head of the planning department dated November 20, 2016.

Director of Mineral LLC: (signature) K. R. Kryukov

I have read the order: (signature) I. P. Trofimov

Grounds for additional payment to an employee

The basis for processing documents for additional payment may be for various reasons, for example:

• The need to increase output and the associated increased volume of work.
• Temporary absence of an employee due to illness or vacation.
• Changing the technology of a production process that requires additional labor costs.
• Expansion of the service sector due to production needs.

According to Art. 60.2 of the Labor Code of the Russian Federation, combination of professions and additional work outside the scope of the employment contract is carried out only with the written consent of the employee.

For example, the basis may be a statement from an employee who agrees to perform additional work . If necessary, the documents must be accompanied by information that the employee has received the necessary safety instructions or completed the necessary training.

When registering, the amount of additional work and the amount of payment must be agreed upon and documented. For example, this may be the quantitative value of additional parts that must be produced per shift according to the order.

An allowance for work intensity and high achievements at work - what kind of payment is this?

Additional payment for additional work and high achievements is part of the salary and is stimulating in nature (Part 1 of Article 129 of the Labor Code of the Russian Federation). It should be noted that in the wording we set out in the Labor Code, this payment is not mentioned. Where did this term come from?

Like many concepts not disclosed by law, the name in question was introduced by by-law. In particular, it is found in the Order of the Ministry of Health and Social Development of Russia “On approval of the list of types of payments...” dated December 29, 2007 No. 818 (hereinafter referred to as Order No. 818).

The conditions and procedure for paying bonuses are established within the framework of the general wage system at the enterprise by a collective agreement and/or local regulations (Part 2 of Article 135 of the Labor Code of the Russian Federation). In Order No. 818, an allowance is provided for 2 reasons: for the intensity of work and high results (this also includes an allowance for increasing the volume of work). In this case, it is quite possible for one person to be paid an incentive on both grounds at the same time.

Note: there is an opinion that the bonus for intensity and high results is established for no more than 1 calendar year and is assigned only to highly qualified employees. This is not true, since each employer has the right to independently determine who gets what bonuses and what criteria to use to assign them.

Content

General requirements for the content of the note:

• From whom does the Service Note on surcharge come from and to whom is it addressed?
• Justification for additional payment: the employee’s absence is temporary or long-term, an increase in the volume of work or other aspects.
• Information about employees who are entrusted with additional work.
• Proposals for the amount of additional payment.
• Complete information about employees associated with the replacement.

The internal regulations of the enterprise introduce additional requirements when resolving the issue of additional payments. For example, this could be regulatory calculations, salary fund certificates, etc.

Read more about what a memo is here, and from this article you will learn about the rules for preparing memos according to GOST, as well as what are the requirements for their writing and appearance.

Basic rules for writing a memo

There is no legally established concept of “Internal Memo”, and therefore there is no strictly established form for writing it. Each employee can compose it in free form or according to a template developed and approved by the enterprise.

You can write a document either by hand or print it on a computer, but in both cases it must contain the “living” signature of the author. Sometimes heads of organizations require that internal memos be written on letterhead and must be certified by the signatures of responsible persons. Usually this document is written in one copy, but if necessary, you can make a copy of it.

The main requirement is that the note must always contain information

• about the name of the enterprise,
• the date of its preparation,
• the employee who writes the note,
• the official to whom she is sent.

Also, the note must clearly indicate the specific problem and possible ways to solve it.

If a memo is written by an ordinary employee, then it is advisable to have it certified by the head of the department, who thus indicates that he is familiar with the problem and agrees with the proposed options for eliminating it.

After writing, the memo must be registered in the internal documents log so that its traces are not lost in the document flow.

Despite the fact that the note does not have a unified template, from the point of view of office work, the design is quite standard.

1. In the upper right corner of the document, you should first indicate the addressee: to whom it is sent (position, full name of the company, last name, first name, patronymic of the employee). Then, in the same way, you need to enter information about the employee who is the author of the note.
2. Next, on the right, you should enter the name of the document, as well as the date of its preparation and the internal document flow number. Here you must indicate the locality in which the enterprise whose employee is writing the note is registered.
3. After this, you should briefly title the document (i.e., briefly outline the problem to which it is devoted).
4. The second part of the note should be devoted to the essence of the problem. It must be described in detail, indicating other officials who are involved in it. Further in the note you need to offer options for resolving the issue that has arisen.
5. In conclusion, the note must be signed by the author (with a mandatory transcript of the signature) and, if necessary, submitted to the head of the department for approval.

We invite you to familiarize yourself with: Samples of a memorandum. Memo to an employee

How to write correctly?

Document execution An official memo must meet certain requirements. An example would be the following list:

• A competent and consistent presentation of the essence of the replacement issue.
• Competent and understandable text.
• Full content of information for the manager to make a decision.
• A complete set of parameters for design-related services.
• Necessary approvals, if required for substitution.

Drawing up a document for combining positions

Director of GMZ-2 Semenov S.S. from the head of workshop No. 3 Petrov P.P.

SERVICE NOTE

I ask you to consider the issue of additional payment for expanding the service area to the repair foreman of workshop No. 4 Sidorov S.S., personnel number 12345, during the work leave according to the schedule of the repair foreman for ventilation equipment of workshop No. 4 Ivanova I.I., personnel number 98765 from 12.03. 2018 to 03/23/23018 inclusive.

I propose to set the amount of the additional payment at 50% of Ivanov I.I.’s salary.

Signature __________P.P. Petrov. Date ___________

Some aspects of this example are discussed in the next section.

Vote:

The document looks something like this: Limited Liability Company "Mineral" November 25, 2021 Order on a bonus for the intensity and high results of work to Igor Petrovich Trofimov, senior employee of the planning department, for performing work above the plan in a shorter period of time in accordance with clause 1.3 and Clause 1.7 of the salary regulations at Mineral LLC dated 02/01/2010 to pay in November 2021 a bonus in the amount of 100% of the salary for the intensity of work and 50% of the salary for high results. Reason: memo from the head of the planning department dated November 20, 2016. Director of Mineral LLC: (signature) K. R. Kryukov M. P.

The order was read by: (signature) I.P. Trofimov 11/25/2016 So, additional payment for additional work volume and labor intensity is an incentive payment and is carried out at the discretion of the employer.

Management response and response

The manager's decision will be addressed to the appropriate service of the enterprise depending on his decision , for example:

1. To the Personnel Department and the Remuneration Department in case of a positive decision. These services will prepare an order and issue an additional payment upon completion of the replacement period.
2. Return to the department that issued the Service Note in case of refusal or other decision.
3. Delegate this issue to another employee, for example, a deputy.

We talked about how to correctly write a response to a memo here.

A correctly composed text of the memo is the key to a successful resolution of your request or proposal. Read about how to correctly write this document for dismissal, write-off of material assets, fixed assets, promotion of an employee, issuance of funds, time off, purchase of goods, employment, business trips, disruptions in work on our Internet portal.

Sample application for extended scope of work

Employer's liability If the employer does not formalize and pay for additional work of employees, he may be brought to administrative liability in the form of a fine of 1,000 to 5,000 rubles (Article 5.27 of the Code of Administrative Offenses of the Russian Federation). Cancellation of additional labor The increase in labor ceases upon expiration of the period for which it was agreed. In this case, the director of the enterprise must issue an order to stop the accrual and payment of the additional payment by the accounting department.

Both the employee and the company can refuse to increase the amount of work ahead of schedule. To this end, one party must notify the other party of its desire in writing three working days in advance. This must be either a statement from the employee or a notification from the employer, which are drawn up in free form.

The employee's notice must be read and signed.

Personal allowance

• for an academic degree in a specialized field;
• for work under conditions of official secrecy, etc.

• Duration of validity of the provisions on the allowance - these payments can be established either permanently or temporarily:

• for a month;
• per quarter;
• for a year;
• indefinitely.

• The amount of the premium can be determined in different ways:

• a fixed amount is fixed in local documents;
• the amount of the bonus is calculated in a certain way, for example, as a percentage of the salary or average salary;
• determination of the size by the labor participation rate: the monthly amount allocated for allowances will be distributed differently within the group of workers.

NOTE! Despite the fact that the amount for personal allowances is not limited by law, they should not be set in an amount exceeding the monthly salary.

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The document contains the following information:

• The content of the work.
• The period of its introduction.
• Amount of surcharge.

Based on this agreement, an order is drawn up. It contains the following data:

• Name of the organization.
• The name of the document and its number.
• Date of preparation.
• An order to assign additional work with reference to the relevant articles of the Labor Code of the Russian Federation (in particular, articles 60.2, 151).
• Manager's signature.

The employee must be familiarized with the order and signed. Without this, the document will not be valid. How to determine the amount of surcharge? The amount of additional payment is determined, as a rule, on the basis of an oral agreement between the employer and employee. The legality of the agreement between participants in the labor process is established by part 2 of article 151 of the Labor Code of the Russian Federation.

It depends on many factors. To get the most detailed advice on your issue, you just need to choose any of the options offered:

• Request a consultation via the form.
• Use the online chat in the lower corner of the screen.
• Call: Moscow region
• Leningrad region

The very right to communicate with an official or official at any level is regulated by the federal law on the appeal of citizens of the Russian Federation, 59-FZ. It determines that a citizen individually or their association can contact the selected object and receive a comprehensive answer if the question lies in the area of ​​responsibility of the addressee.