Minutes of a meeting of the labor collective: sample 2021

Drawing up minutes of the general meeting of the workforce is necessary to register actions at general corporate meetings. The reason for such events can be completely different circumstances:

• selection of candidates for presentation at various conferences, seminars, congresses,
• approval of some internal documents, acts,
• amendments to collective agreements,
• summarizing the results of work or familiarization with the company’s development strategy, etc.

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Typically, such meetings are held in large organizations with an extensive network of structural units and a large number of employees. Small businesses, as a rule, do without such formalities.

Information for the document

The preparation of the minutes of the meeting of the labor collective is carried out on the basis of the Labor Code of the Russian Federation, namely section 2, part 2, Social partnership in the sphere of labor of the Labor Code of the Russian Federation.

Features of document preparation

1. Completed sample protocol
2. Contents of the protocol
3. Protocol Features

Contents of the protocol

The minutes of a meeting of the labor collective is a procedural document and must contain the following data:

• Date, time and place of its compilation.
• The topic for which a meeting of the organization’s employees was convened to discuss.
• Information about the chairman of the meeting and the secretary who keeps its minutes, as well as the procedure for their election, that is, the number of people who voted “for” and “against” their election.
• Information about the total number of persons present, and the total number of employees of the organization, to determine the possibility of holding a meeting.
• The decision made by voting, as well as the number of votes voted “for” and “against” its adoption.
• Signatures of the secretary, recorder and chairman of the meeting.

If several topics are discussed at a meeting, each of them and the vote on its consideration are indicated separately.

A proposal to start collective negotiations can be sent to the employer in advance by a representative of a trade union organization - Art. 37 Labor Code of the Russian Federation.

Important! When resolving collective labor disputes, copies of the demands of trade union organizations can also be sent to the state body responsible for resolving collective labor disputes - Art. 399 Labor Code of the Russian Federation.

According to Art. 384 of the Labor Code of the Russian Federation, at the initiative of workers, commissions for the settlement of labor disputes can be created. Such commissions can consider individual labor disputes within the powers of these divisions.

The commission has its own seal, and organizational and technical support for its activities is provided by the employer. The commission elects from among its members a chairman, deputy chairman and secretary of the commission - Art. 384 Labor Code of the Russian Federation.

Protocol Features

The actions of the parties to a collective labor dispute, agreements and decisions made in connection with the consideration and resolution of this dispute are documented in protocols by representatives of the parties to the collective labor dispute, conciliation bodies or the body leading the strike - Art. 418 Labor Code of the Russian Federation.

A general meeting of employees can be recognized as legal only if more than 50% of the total number of employees of the enterprise are present, or if there are at least 30% of delegates elected by the employees of the enterprise - Art. 399 Labor Code of the Russian Federation.

Representatives of workers in social partnership are: trade unions and their associations, other trade union organizations provided for by the charters of all-Russian, interregional trade unions, or other representatives elected by workers in cases provided for by the Labor Code of the Russian Federation - Art. 29 Labor Code of the Russian Federation.

The interests of workers are represented by the primary trade union organization, or by representatives elected by the workers themselves. In addition, if the issues under consideration relate to the conclusion, resolution and amendment of a collective agreement, as well as monitoring their implementation, the interests of workers can be represented by a trade union, its territorial organization or an association of a territorial organization of trade unions - Art. 29 Labor Code of the Russian Federation.

Representatives of an organization who evade participation in conciliation procedures, including those who refuse to provide premises for holding a general meeting of employees of the enterprise, may be subject to disciplinary and administrative liability - Art. 416 Labor Code of the Russian Federation.

Why are general meetings needed and why document them?

A work collective is not just a certain number of employees of one enterprise interacting with each other and external entities to achieve common goals. This is a separate body, which, like the management of the company and its administrative part, is endowed with certain powers. In order for the team to make a decision on any pressing issue, it is necessary to gather it in one place and bring this issue up for discussion.

It should be noted that the topic of the meeting can concern either one problem or several at once.

General meetings make it possible to build a vertical connection between ordinary employees of an enterprise and its management, ensure prompt resolution of acute external and internal corporate problems and labor disputes, create and approve regulations and documents, as well as resolve any other pressing issues.

The role of the minutes in this process is also quite clear and simple: it consistently records everything that happens at the meeting to reflect in writing the opinions or decisions of its participants. As a result, in the future this document serves as the basis for the company’s management when taking any measures, developing documents, etc. actions.

MINUTES No. ___ of the general meeting of employees ____________

city ​​___________ “____” __________ 20___
Payroll: _____ people.

Staff: ______ people, including:

External part-time workers: _____ people.

Present: ____ people.

Listened:

Ivanov I.I.: to conduct the meeting it is necessary to elect a chairman and secretary of the meeting. I propose to elect O.V. Petrov as chairman of the meeting and A.S. Smirnova as secretary.

Voted:

“For” — ____, “against” — ______, “abstaining” — ____.

Decided:

O.V. Petrov was elected chairman of the meeting.

A. Smirnova was elected secretary of the meeting . WITH .

AGENDA:

1. Election of delegates to the Labor Conference of Mir LLC on __.__.20__ to elect a representative body to conduct collective bargaining on behalf of all employees, develop a draft collective agreement, prepare and hold a conference of the labor collective to conclude a collective agreement for 20__ - 20__. G.
2. Election of delegates to the Conference of the labor collective of Mir LLC on __.__.20__. on the adoption of the Collective Agreement for the year 20__-20__;

Chairman of the meeting O.V. Petrov put the issue of approving the meeting agenda to a vote.

Voted:

“For” — ____, “against” — ______, “abstaining” — ____.

The meeting agenda has been approved.

The agenda included:

On the first question:

We listened to I.I. Ivanov, who reported that “___”_______ 20__ in LLC “Mir” there will be a Conference of the labor collective of LLC “Mir” to elect a representative body for conducting collective bargaining on behalf of all employees, developing a draft collective agreement, preparing and holding a conference of the labor collective to conclude a collective agreement for 20__ - 20__, for which it is necessary to elect delegates in accordance with the norm of representation approved by _____________ “__”______20__. Thus, from ______________ it is necessary to elect _______ delegates. It was proposed to hold an open vote.

The following _____ candidates for delegates to the Conference are proposed:

1. Kuznetsov M.V. – head of department (proposal by O.V. Petrov);

2. Malov I.G. – deputy head of the department (proposal by Zemtsova N.A.);

3. Stepanova I.N. – engineer (proposal by L.P. Cherkasova);

4. Razin A.A. – specialist (suggestion from Bobrov M.V.)

No other proposals were received.

Voted:

1. Kuznetsov M.V. – for — ___ people, against — ___, abstaining — ___;

2. Malov I.G. – for — ___ people, against — ___, abstaining — ___;

3. Stepanova I.N. – for — ___ people, against — ___, abstaining — ___;

4. Razin A.A. – for — ___ people, against — ___, abstaining — ___;

We decided: To delegate to the Conference of the labor collective of Mir LLC on __.__.20__ - ___ people: Kuznetsova M.V., Malova I.G., Stepanova I.N., Razina A.A.

On the second question:

We listened to I.I. Ivanov, who reported that “__” _____ 20__ in LLC “Mir” there will be a Conference of the labor collective of LLC “Mir” on the adoption of a Collective Agreement for the year 20__-20__, for which it is necessary to elect delegates according to the norm of representation , approved by ___________________ “__” ________ 20__ Thus, from ______________ it is necessary to select _______ delegates. It was proposed to hold an open vote.

The following _____ candidates for delegates to the Conference are proposed:

1. Kuznetsov M.V. – head of department (proposal by O.V. Petrov);

2. Malov I.G. – deputy head of the department (proposal by Zemtsova N.A.);

3. Stepanova I.N. – engineer (proposal by L.P. Cherkasova);

4. Razin A.A. – specialist (suggestion from Bobrov M.V.)

No other proposals were received.

Voted:

1. Kuznetsov M.V. – for — ___ people, against — ___, abstaining — ___;

2. Malov I.G. – for — ___ people, against — ___, abstaining — ___;

3. Stepanova I.N. – for — ___ people, against — ___, abstaining — ___;

4. Razin A.A. – for — ___ people, against — ___, abstaining — ___;

We decided: To delegate to the Conference of the labor collective of Mir LLC on __.__.20__ - ___ people: Kuznetsova M.V., Malova I.G., Stepanova I.N., Razina A.A.

Due to the consideration of all issues on the agenda, the meeting is declared closed.

Chairman of the meeting O.V. Petrov

Secretary of the meeting A.S. Smirnova

Download the document “Sample minutes of a meeting of the labor collective”

Rules for drawing up a protocol

The minutes of the general meeting of the labor collective do not have a single unified template recommended for use, so they can be written in free form or according to a specific template developed at the enterprise and approved in its accounting policy. At the same time, there is a number of information that must be reflected in it, these are:

• name of company,
• number and date of compilation,
• number of full-time and freelance workers,
• number of people present,
• information about the meeting chairman and secretary.

The minutes record the entire sequence of events occurring at the meeting, including the issues put on the agenda and the results of voting on them (if such voting took place).

The minutes can be very detailed, or maybe quite condensed, recording only the main points of the meeting - there are no rules here.

If necessary, some additional annexes may be attached to the minutes that are directly related to the issues discussed at the meeting - information about them should also be reflected in the main text of the document.

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Protocol structure and plan

Minutes of the general meeting of the labor collective, includes introductory and main parts

. A constituent element of the protocol may also be the dissenting opinion of an individual participant.

In contrast to this opinion, the mandatory details of the protocol are parts of the document, without which it has no legal force.

Required details

Mandatory details of any protocol

general meeting of the labor collective
are
:

• full name of the organization;
• type of document (in our case this is a protocol
  );
• date of the meeting ( if the meeting took place over several days, the start and end dates are indicated with a dash
  );
• registration number;
• place of compilation;
• title to the text ( document details that briefly outline its content
  );
• signatures of the secretary and chairman
  of the meeting.

Introductory part

The elements of the introductory part of the protocol are

:

• Full name of the secretary and chairman;
• Full name of meeting participants. Provided that their number is more than 15 people, only their number is recorded
  , and a complete list of participants indicating their last names and initials is attached to the protocol.
  In addition, the total number of employees of the organization is noted
  ;
• Full name of invited persons
  , if any, along with position and place of work;
• Agenda. Agenda items are arranged in order of decreasing importance
  .
  In addition to the questions, it is necessary to note the speakers for each of them
  .

Full information about each employee is in the employment contract. How to conduct, sample - see the link.

Main part and extract

The main part of the protocol consists of sections

.
The content of each section must correspond to the issues on the agenda ( the first section is devoted to the first issue on the agenda, etc.
). The section plan includes the following elements:

• the first structural element begins with the word “Listen:...”. It indicates the name of the speaker and, as a rule, the title of the report
  .
  itself is attached to the protocol
  . However, the text of the report can be directly placed in this part of the protocol;
• the second element is introduced with the word “Spoken by:...”
  .
  The names of persons who asked questions to the speaker or otherwise participated in the discussion on the issue are reflected here. In addition, the essence of these questions and speeches is formulated
  ;
• the last part is introduced with the word “We decided:...”. It sets out the decision made. Below it is indicated the number of those who voted “for”, “against”, as well as those who abstained from voting
  .

In addition, a list of persons who did not take part in the vote must be attached. A decision on one issue may consist of more than one paragraph.

In this case, they are placed depending on decreasing significance

.The dissenting opinion of an individual participant is noted in the minutes after the decision to which it relates.

Many issues are resolved by the organization's accounting policies. Read about what it is.

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Labor Council 2019-2020. Samples of regulations and minutes of meetings

The council of the labor collective in organizations or institutions is a representative body of self-government of the collective of employees of the institution.

It is a permanent elected body that functions on behalf of all employees of the organization. The purpose of the labor council of the collective is to make decisions between the manager and employees of the organization.

The objectives are to ensure interaction between the administrative apparatus of the institution and its workforce, its individual members and other public organizations.

Is it necessary to create a labor council in an institution? Not necessarily, but if it is created, then all accepted and approved documents of the organization, especially those relating to changes in reporting forms of documentation, provisions on remuneration, internal regulations and some others, must be agreed upon at a meeting of the labor collective before approval and adoption.

Can the director of an institution stop the activities of the labor council? Yes, by issuing an appropriate order to terminate his functions. It must be said that all decisions of the labor council of the collective are of a warning and advisory nature, the last word always belongs to the head of the organization.

Order on the creation of a labor collective council

A simple order on the main activity is written on the organization’s letterhead approximately in this vein:

“In order to increase the efficiency of the institution’s activities, we order:

1. Create a labor council in the institution.
2. I leave control over the execution of the order to the deputy director.

Director I. O. Last name.

Remember:

The council is first created. Then the Regulations on it are developed and agreed upon with its chairman at a meeting of the council.

Here the registration procedure is somewhat different from the organization’s board of trustees.

At the first meeting of the labor collective, the director of the institution or one of the activists of the organization makes a proposal (order) to create a council; if this is supported by the proposal, then they elect the chairman of the council (this cannot be either the head of the organization or his deputy) and appoint or elect a secretary . The secretary, together with the chairman of the council, develops a regulation on the labor council of the collective, which is then submitted for collective discussion and approval.

Regulations on the Labor Collective Council

Here we will look at an approximate example of the position of the labor council of an institution (organization). The regulations prescribe the goals, objectives, functions, operating procedure of the labor council, the procedure for electing the chairman, election of the secretary, and also include the competence, rights and powers of the members of the collective labor council.

The header of the document in a two-column style states from left to right:

AGREED: Chairman of the Labor Council ___________ I. O. Last name

"____" __________ 2021

APPROVED: Director of the Institution (Organization) ___________ I. O. Last name

"____" __________ 2021

Retreat….

Now in your organization, the vast majority of newly adopted documents and changes to existing ones will be in the header with the approval of the council before “Approved”.

Further down the center:

Regulations “On the Council of the Work Collective of the Enterprise”

1.1. This provision regulates the activities of the Labor Collective Council (hereinafter referred to as the Council), which is the representative body of self-government of the labor collective “FULL NAME OF ORGANIZATION OR ABBREVIATION” (hereinafter referred to as the Institution).

1.2. The Council is an elected, permanent body that carries out its functions on behalf of the entire workforce of the Institution.

1.3. In the context of the functioning of the Council, interaction is ensured between the general management of the Institution and the workforce of the Institution, individual members of the Institution’s team, as well as with other public organizations.

1.4. The Council is created for the purpose of making decisions between the Employer (director) and the employees of the Institution.

2.1. The number and composition of representation in the Council are determined by the general meeting of the labor collective, but no more than two people from structural divisions.

2.2. The term of office of the Council is three years.

2.3. Members of the Council are elected by the general meeting of the labor collective by secret or open vote (“for”, “against”, abstained”).

2.4. The director of the Institution cannot be a member of the Council, but may be present at meetings of the Council.

2.5. Members of the Council work on a voluntary basis.

2.6. The Council has an internal structure, the main elements of which are: the chairman, his deputy, the secretary, and working commissions.

2.7. The Chairman of the Council is elected at a general meeting of the labor collective from candidates elected to the Council by secret or open election.

2.8. In the absence of the Chairman of the Council, his functions are performed by the Deputy Chairman of the Council, elected by the members of the Council by a majority.

2.9. To carry out current activities, members of the Council elect a secretary from among themselves, who carries out office work and keeps minutes of meetings.

2.10. The Chairman carries out organizational and operational work on current issues, organizes the activities of the Council during its meetings. Organizes a work plan and submits it for approval by the Council.

Ensures the transparency of the work of the Council and the implementation of its decisions. Proposes the candidacies of his deputy and secretary for approval by the Council.

Reports to the general meeting of the labor collective the results of the Council’s activities at least once a year.

2.11. Members of the labor collective, including members of the general management of the Institution, have the right to attend meetings of the Council with the right of an advisory vote.

2.12. The date, time, and agenda of the meeting of the Council are brought to the attention of members of the Council and the workforce no later than 3 days before the meeting.

2.13. Meetings of the Council are held at least once a quarter.

2.14. The Council works according to a developed and adopted work plan, which is consistent with the general meeting of the workforce and the head of the Institution.

2.15. The Council is authorized to make decisions if at least half of its members are present at the meeting. Decisions are made by a simple majority.

3.1. Coordinates: local acts regulating the procedure and conditions of remuneration, incentive payments to employees of the Institution; regulations on the honor board, certificate of honor and letter of gratitude, and other regulatory documents governing the main activities of the Institution.

3.2. Takes part in monitoring and organizing safe working conditions, compliance with sanitary and hygienic rules and regulations, fire and anti-terrorism measures, and labor protection standards.

3.3. Assists the general management of the Institution in improving the working conditions of members of the workforce, in protecting the legal rights and interests, protecting the life and health of employees.

3.4. Providing assistance and control to the general management of the Institution in matters of strengthening the labor discipline of employees and their compliance with official duties.

3.5. Participation in solving problems related to the activities of the Institution.

3.6. Provides assistance to the general management of the Institution in planning general meetings of the workforce.

3.7. Participation in accident investigations.

3.8. Carry out other activities within its competence.

In accordance with the competence established by these regulations, the Council has the right:

4.1. For a reasoned opinion on local regulations: internal labor regulations; regulations on wages and material incentives for workers; vacation schedule; orders for rewarding employees; other documents containing labor law norms.

4.2. Make proposals to the general management of the Institution and receive information about the results of their considerations.

4.3. Involve any team member in your work, request information on the issues under consideration, and issue individual tasks.

4.4. Council decisions can be canceled by a general meeting of the labor collective.

4.5. Decisions made by the Council within its competence are binding on all employees of the Institution.

4.6. In case of failure to fulfill his duties or loss of trust of the team, a member of the Council may be deprived of his powers. The decision to recall a member of the Council is made by a general meeting of the labor collective.

4.7. Council members are required to attend Council meetings.

5.1. Meetings of the Council are documented in minutes.

5.2. The minutes record: the date of the event; quantitative presence of Council members; invitees (full name, position); agenda; progress of discussion of issues; suggestions, recommendations, comments, solutions.

5.3. The minutes are signed by the Chairman and Secretary of the Council.

5.4. The protocols are numbered from the beginning of the calendar year.

5.5. Responsibility for office work in the Council rests with the Chairman and Secretary.

A sample council regulation can be downloaded here: polozhenie-o-sovete-trudovogo-kollektiva-2017

Sample minutes of a meeting (meeting)

The minutes of the meeting are kept by the secretary of the labor collective council, indicating the date, location, number of the meeting, who the chairman and secretary are, the composition of the council members present, other persons, as well as the agenda.

The entire course of the meeting is written in detail point by point. Who was listened to, who spoke, what was decided. At the end of the minutes, it is advisable to make all decisions of the council meeting separately. At the bottom, the document is signed by the chairman and secretary. You can see this in the example.

A sample of the minutes of a meeting of the labor collective council can be downloaded here: protokol-soveta-trudovogo-kollektiva-2017

Work plan for next year

It is written at the end of the year, agreed upon with the chairman of the labor council of the collective, and approved by the director of the institution. It is a list of the main events planned in the institution, the dates and place of their implementation, as well as the responsible persons.

But, nevertheless, there may not be a work plan for the next year, because it is impossible to take into account all the main topics of the meetings. Here everything is written approximately.

A sample work plan for the fourth quarter of 2021 can be downloaded here: plan-work-soveta-trudovogo-kollektiva-2017

Annual (semi-annual) report

About the activities of the council of the organization's collective is a simple listing of council meetings: date, location, meeting number (quantitative). All decisions (resolutions) made at meetings are written down in detail.

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What is a collective labor agreement?

Speakers: storekeeper D.S. Zaikin, who spoke in favor of adopting the agenda in the proposed version.

The final decision is made by an overwhelming majority of half of the voters. Such meetings are relevant not only in production, but also, for example, in educational institutions.

Expert opinion

Davydov Alexander Yurievich

Civil law consultant with 20 years of practice. Author of numerous articles on legal topics

The general meeting of the Gymnasium’s labor collective meets as needed, but at least twice a year. The labor collective consists of all employees of the Gymnasium.

The powers of the Gymnasium labor collective are exercised by a general meeting of the labor collective. The general meeting of the labor collective is considered valid if at least two-thirds of the payroll of the Gymnasium employees is present.

This is important to know: Registration of ownership of a land plot: registration procedure

The head of the preschool educational institution No. 9 spoke about the organization of work on the safety of employees and students in the preschool educational institution.

In the article we will talk about how to correctly draw up this protocol and offer a sample that is guaranteed to be suitable for use. The general work collective is carried out in relation to events and activities that are significant for all employees in order to identify existing problems, resolve disagreements, force the employer to comply with internal regulations adopted at the enterprise, etc.

Office work at any enterprise (organization) involves the creation, correct execution and recording of the necessary documents. This function is usually assigned to the secretary or one of the personnel department employees.

Among other papers, the protocol is considered one of the most important organizational and administrative documents. How and why is it compiled?

If the first sheet is missing, then the enterprise data is located longitudinally relative to the top sheet of paper in the center.

The proposed requirements for the employer to comply with clause 1.5 of the collective agreement regarding the accrual of additional incentive payments to employees who have worked at the enterprise for more than 10 years should be accepted in their original wording.

According to Art. To select a single representative of the entire workforce, it is necessary to hold a meeting of team members.

It is advisable that all representatives and employees of the company be present at the meeting. The work collective consists of all employees of the institution.

The labor collective has its powers, which are exercised during its full meeting.

Ask a lawyer Agreements by groups Agreements by tags Quote for centuries They not only shoot sparrows from a cannon, but also do not hit the sparrows. (R. Fisher) © 2021 All-documents.ru.

Election of delegates to the Conference of the labor collective of BTI AltSTU on 10/05/2012 to elect a representative body for conducting collective bargaining on behalf of all workers, developing a draft collective agreement, preparing and holding a conference of the labor collective to conclude a collective agreement for 2012 - 2014.

I.O.) On the third issue the following spoke: ________________________________________ Resolved: 1.

Head of HR Department Markova T.D. — proposed to elect the proposed candidates as representatives of the labor collective for negotiations.

Expert opinion

Davydov Alexander Yurievich

Civil law consultant with 20 years of practice. Author of numerous articles on legal topics

Land shares are provided free of charge at the level of the average regional land share, regardless of the labor contribution of a particular person. 2.

Head of HR Department Markova T.D. — invited workers to nominate employee representatives for collective bargaining.

At a predetermined time, workers gather in a designated place, and the chairman and secretary of the meeting must be present among them. The first usually manages the course of the event, the second records everything that happens in writing in a special protocol and counts votes during voting.

The workforce must hold a meeting at least once a year or when necessary. The meeting is considered to have taken place when more than half of the team members are present.

The resolution of an issue raised at a team meeting is considered approved if more than half of the workers in the institution voted for it.

On the work to post information on the implementation of anti-corruption measures on the website of the municipal educational institution “Children and Youth Center” on the Internet.

Typically, such meetings are held in large organizations with an extensive network of structural units and a large number of employees. Small businesses, as a rule, do without such formalities.

In order for the team to make a decision on any pressing issue, it is necessary to gather it in one place and bring this issue up for discussion.

Sometimes at enterprises there are regulations for holding meetings that relate to the work of not just one collegial body, but any collegial activity.

Petrova A.A. was elected chairman of the meeting, Sidorova V.V. was elected secretary of the meeting. Agenda: 1. Participation in collective bargaining.

A. labor protection engineer. Software engineer Sinitsyn G.V. - proposed the candidacy of E.N. Fedorov.

On the first issue the following spoke: _______________________________________ Resolved: 1.

In case of failure to comply with the provisions of the collective agreement, both parties may be fined in accordance with Articles 54 and 55 of the Labor Code of the Russian Federation.

Decisions are made based on open voting. In order for issues to be considered, they are put on the agenda. In order to give this fact legal force, the meeting process is drawn up in the form of a document.

Head of HR Department Markova T.D. — proposed to elect the proposed candidates as representatives of the labor collective for negotiations.

In addition, a protocol can be drawn up by one official during the implementation of administrative functions - a traffic accident protocol, a detention protocol, etc. Each of these types of protocol has a corresponding standard form.

Here are selected samples of real court decisions that were made as a result of consideration of specific legal disputes.

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Filonenko N.V., chairman of the trade union committee of the Municipal Educational Institution Youth and Youth Center. She spoke about the need to strengthen the responsibility of teaching staff for unlawful decisions made within the framework of teaching activities.

The protocol can be drawn up in any form: on a simple standard A4 sheet or on the organization’s letterhead, both printed and handwritten. The main condition: it must contain “live” autographs of the chairman of the meeting and the secretary, which thus certify the fact that all the information entered into it is correct.

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trade union organization FGUZ TsGiE No. 000 FMBA of Russia

Federal Medical and Biological Agency

Federal State Health Institution

Center for Hygiene and Epidemiology No. 000

In accordance with the work plan of the Federal State Health Institution Central Hygiene and Epidemiology No. 000 of the FMBA of Russia for 2009.

1. To set a general meeting of the labor collective and trade union organization of the Federal State Budgetary Institution TsGiE No. 000 of the FMBA of Russia on April 3, 2009.

2. Approve the agenda of the meeting (Appendix 1).

3. The Chief Doctor of the Branch shall send authorized representatives of the Branch’s labor collective to participate in the general meeting of the Institution’s labor collective, arriving in person together with the senior employees of the Branch.

4. To the head of the department of information technology, statistics and monitoring:

Send a request to KB No. 000 named after. on the provision of premises and multimedia equipment for holding a general meeting of the workforce;

5. The secretary-referent should familiarize himself with the order against the signature of the persons involved, and send the order and agenda to the Branch by fax.

6. I reserve control over the execution of this order.

Federal Medical and Biological Agency

Federal State Health Institution

Center for Hygiene and Epidemiology No. 000

Agenda of the general meeting

labor collective and trade union organization

FGUZ TsGiE No. 000 FMBA of Russia

1. Information about the report of the Head of the FMBA of Russia at the expanded board of the FMBA of Russia on March 18, 2009 “On the results of the activities of the FMBA of Russia in 2008 and tasks for the medium term.”

2. Information about the report of the Deputy Head of the FMBA of Russia - at the selection meeting of the expanded board of the FMBA of Russia on March 19, 2009 “Results of the activities of territorial bodies and centers of hygiene and epidemiology of the FMBA of Russia in 2008 and the main tasks for the period until 2012.”

3. Report on the topic: “Results of the activities of Federal State Institution Central State Hygiene and Epidemiology No. 000 FMBA of Russia in 2008 and the main tasks for 2009.”

4. Discussion of heard reports and messages, interactive communication (questions and answers, adoption of the Meeting Decision).

5. Elections of a representative body of the labor collective.

6. Information on the topic: “About the Collective Agreement, Regulations on bonuses and other annexes to the Collective Agreement”

7. Discussion of the Collective Agreement, Regulations on Bonuses and other annexes to the Collective Agreement, interactive communication (questions and answers, suggestions, additions, comments, making a Decision).

8. Report of the chairman of the trade union bureau of the FGUZ TsGiE No. 000 of the FMBA of Russia “On the results of the activities of the trade union bureau of the FGUZ TsGiE No. 000 of the FMBA of Russia for the period from 2006 to 2008.”

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Speaker: Chairman of the Trade Union Bureau.

9. Discussion of the report of the chairman of the trade union bureau, adoption of a Decision, election of a new composition of the trade union bureau for 2009 - 2011.

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Preparatory actions

The person whose responsibilities include drawing up the protocol

of the general meeting of the labor collective
is the secretary
.

In practice, the secretary (along with the chairman) is usually elected by employees before the meeting or during the meeting as part of one of the agenda items.

Before drawing up the protocol, the secretary must carry out preparatory work

, consisting of several stages:

1. The secretary must find out the issues to be discussed
   and agree on them with management.
   In addition, it is necessary to determine the rules for considering each issue
   separately and conducting the meeting as a whole;
2. The second stage is to notify the work collective about holding a collective meeting
   ;
3. Next, the secretary establishes the sequence of consideration of issues
   taking into account the approved regulations, placing the most important issues at the beginning;
4. The next step is
   , as well as persons invited as observers, with the agenda
5. Then the secretary prepares a registration sheet
   (the document necessary to record the number of participants in the general meeting in the minutes);
6. Next,
   and other necessary materials among the participants
7. Finally, immediately before the meeting, the secretary copies documents related to the general meeting
   and distributes them to everyone present.

Existing drafting rules

The minutes of the general meeting of the collective of workers do not have a standard sample presented for use

, therefore, it is compiled in a free format, or according to a specific template prepared by the organization and adopted in its accounting documentation.

At the same time, some information is subject to mandatory indication

:

• name of the institution;
• padding number;
• number of employees on staff and outside the staff;
• the number of people who attended the meeting;
• information about the chairman and secretary.

The protocol can be extremely detailed, or very laconic, reflecting only the main conclusions of the meeting - no regulation is provided.

If necessary, auxiliary papers

, which are directly related to the tasks that were resolved at the meeting - information about them should be indicated in the text of the minutes.

How, by whom and where it is filled out

The minutes are completed during the meeting

. In rare situations, in order not to be interrupted from the discussion, it is conducted through audio or video recording, after which a document is drawn up. The secretary of the meeting organizes and records the minutes. It reflects the results of the meeting on A4 paper.

Before starting to take minutes, the secretary is obliged to carry out preparatory actions, which include

:

• find out the list of issues that will be considered at the upcoming meeting and draw up the rules of the meeting;
• notify the team about the meeting;
• set the order of studying tasks;
• inform all persons attending the meeting about the agenda;
• prepare a registration sheet to record information about the attendance of participants;
• distribute abstracts of speeches and other important materials among those who came;
• reproduce documentation related to the meeting and distribute it to those interested.

In addition to the secretary and the presiding officer, the protocol must be certified by all participants

. To simplify this procedure, a registration sheet is used before the start of the meeting. When entering the meeting hall, everyone who comes will fill out their last name, first name and signature on this paper. The registration paper then acts as an annex to the protocol.

After drawing up the protocol, all participants, as well as interested citizens, must be familiarized with it by

:

1. Sending a photocopy of the document
   . In this situation, the secretary prepares photocopies of the protocol and sends them to all persons via mail, electronic messages, or presents the paper in person.
2. Posting excerpts from the protocol on the institution's information board
   . An excerpt is a portion of an original document that all participants should read. It includes the attributes of the minutes of the meeting, the introductory section, one of the tasks, the order of its consideration and the approved decision. In order for the abstract to have legal force, it is supported by the signature of the executive secretary.

The document must contain

:

1. At the top, in the middle - the full name of the organization, then the form of the document and its details (without their indication the protocol has no legal force) in accordance with the accounting.
2. Below is the date the protocol was completed and the city in which the organization operates.
3. Composition of the meeting: the number of the total number of employees of the institution is recorded, and the number of those who came is established.
4. Information about the secretary and the chairman (position and full name).
5. Below is the task that is on the agenda. If the voting method was used, then the sections “for”, “against”, “abstained” must be filled in and the decision is approved based on the percentage of votes.
6. At the end - the signatures of the secretary and the presiding officer.

The basic part of the protocol consists of sections. Each section corresponds to a task on the agenda.

The structure of the section includes the following components:

:

• 1 link from the word “Listen:..”. It contains the name of the speaker and often the title of the report itself. The report must be attached to the protocol. But the contents of the report can also be reflected in the protocol;
• 2nd link from the word “Spoken by:..”. This paragraph indicates the names of those persons who asked questions on the topic or took an active part in the discussion. In addition, the content of questions and reports is expressed;
• the final part with the words “We decided:..”. It reflects the approved decision. The number of those who voted positively, negatively, or abstained is indicated.

In addition, you must attach a list of persons who abstained from casting their vote. Solving one problem may include more than one section.

In such a situation, they will be ranked in order of decreasing importance. The dissenting opinion of a particular person is recorded in the protocol after the statement of the decision with which it is associated.

The concept of the workforce

The work collective is determined by employees of one business entity engaged in activities to achieve a single result.

They have a clearly defined range of duties, rights and responsibilities, as well as a regulated structure of interactions. Their relationship is based on cooperation and mutual assistance. Representatives of the cell are controlled by the decisions of the employer, have common interests within the framework of organizational issues, the solution of which ensures the functioning of the subject.