Order on the issuance and wearing of special clothing and PPE at the enterprise

An order to issue special clothing is an official order from the director of the company, which must be drawn up in writing. The document implies the issuance of specially designed clothing, shoes and other personal protective equipment to personnel in the event that their work is associated with production factors harmful to health.

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Production factors on the basis of which workwear is issued

Here are the main production factors on the basis of which workwear is issued:

harmful - these are chemical and biological factors that negatively affect the human body (dust in the workplace, air containing a huge amount of hazardous substances that a person inhales, infrared rays, ultraviolet radiation, etc.);
dangerous ones are acoustic, ultrasonic, electrical and vibration factors, i.e. These are conditions that can injure an employee. For example, a machine has open moving parts and, due to the technical process conditions, it is impossible to protect them with a rigid body.

If an employer has doubts about what kind of workwear to issue to his employees, he can always look at the certification card (a document that displays all the data on working conditions at the enterprise).

Why is an order to approve the standards for issuing PPE issued?

The process of providing workers with personal protective equipment is carefully regulated by the current legislation of the Russian Federation, which means that it is necessary to follow a certain issuance procedure. If during the visit of the GIT inspector even the slightest violation of this procedure is revealed, sanctions may follow.

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Order on the issuance of PPE at the enterprise (sample).DOC

Order on approval of standards for issuing workwear and other protective equipment at the enterprise - sample

We have prepared for you the most common form that can be used as a sample. Below we will discuss in detail who and how should develop this document, as well as the appendix to it.

Find the sample OSH document you need in the most complete library of templates in the Occupational Safety and Health Help System. Our experts have already prepared 2506 templates!

Who is developing the order?

As you know, the director is responsible for the system of preserving the life and health of workers during their work at the enterprise, which means that he can prepare an order for the issuance of special clothing himself. But, as practice shows, he appoints a person responsible for labor protection, who must develop a draft document in accordance with the requirements of Russian legislation. Next, he submits the finished document to the director for signature.

In addition to the director’s signature, the document must contain the signatures of all employees appearing in it.

Sample order for personal protective equipment in an organization

I ORDER:

Approve the “List of professions and positions entitled to receive free workwear, safety footwear and other personal protective equipment in the LLC (Appendix No. 1).
Establish the following procedure for issuing workwear, safety footwear and other personal protective equipment to the LLC:

2.1 Purchase workwear for all professions in accordance with the approved “List...”. 2.2 PPE issued to employees must correspond to their gender, height and size, and the conditions of the work performed, and ensure labor safety. 2.3 The acquisition and issuance of personal protective equipment to employees that does not have certificates of conformity is not permitted. 2.4 The duty PPE for collective use provided for in the “List...” shall be issued under the responsibility of the employees. 2.5 The engineer for the operation of automotive equipment, organize proper accounting and control over the issuance of personal protective equipment to employees.

under special temperature conditions.

Providing employees with PPE is free of charge. Also, PPE maintenance (washing, repair, replacement) is carried out at the employer’s expense. 2 Order of the Ministry of Health and Social Development No. 290n dated 06/01/09 This regulatory act establishes the general procedure for issuing PPE, including:

standards for issuing personal protective equipment;
determining the period of use of PPE;
a mechanism for recording PPE issued to employees;
the procedure for issuing PPE to part-time workers, as well as employees temporarily transferred to another position;
issuance of on-duty PPE to managers who periodically visit production premises.

3 GOST 12.4.011-89 According to the standard, PPE, depending on the design and purpose, is divided into 10 main groups (working clothes to protect hands, eyes, head, skin, respiratory organs, etc.). In case of failure to provide an employee engaged in work with harmful and (or) dangerous working conditions, as well as with special temperature conditions or associated with contamination, personal protective equipment in accordance with the legislation of the Russian Federation, he has the right to refuse to perform labor duties, and the employer does not have the right to demand from the employee for their performance and is obliged to pay for the downtime that arises for this reason. 5.3.PPE must be issued to the employee for individual use. To avoid depersonalization during use, clothing and shoes are marked with a mark on the collar or collar of the jacket (robe) and the lining of the trouser belt with indelible paint in accordance with the personnel number of the enterprise employee and, upon completion of washing, repair, and disinfection, are returned to the same employee. 5.4. According to clause 12 of the Rules, PPE issued to employees must correspond to their gender, height, size, as well as the nature and conditions of the work they perform. 4. To determine the necessary PPE, you should use the standards for the free issuance of special clothing, special shoes and other personal protective equipment to employees (hereinafter referred to as the Standards) (Appendix No. 1). Get full text 5. When concluding an employment contract, employees must familiarize themselves with the standards for issuing personal protective equipment. 6. PPE issued to employees must have certificates of conformity. 7. Employees must treat the PPE issued for their use with care. Special clothing and special shoes that become unusable before the expiration date for reasons beyond the employee’s control must be written off by the commission with the drawing up of a special act and replaced. 8.

What information should be displayed in the document

The document itself does not have a unified form, but it must indicate:

Title of the document;
date of its preparation;
registration number;
the city where the document was drawn up;
the wording is spelled out - “In order to provide working personnel with free specially designed clothing, shoes and other PPE in accordance with the order of the Ministry of Health and Social Development of the Russian Federation dated 01.01.2009 No. 290n... (full name of the order) I ORDER”;
main text;
Full name of the person responsible for executing the order;
signatures of all persons indicated in the document plus a transcript;
seal impression.

As for the main text, the following wording should be present:

Approve... (full name of the standard standard for issuing workwear) for... (name of the structural part of the unit in the organization).
Establish the following procedure for issuing specially designed clothing:
All specially designed items must be issued to working personnel in accordance with their gender, height, size and conditions of the work activity performed.
... (full name of the employee and the position he holds) organize records and monitor the issuance of specially designed clothing to employees.
Employees are prohibited from taking specially designed clothing and footwear outside the enterprise after finishing their work activities.

Order to issue personal protective equipment to workers

Important: PPE returned by employees after the wear period has expired, but suitable for further use, can be used for its intended purpose after carrying out (if necessary) care measures (washing, cleaning, disinfection, degassing, decontamination, dust removal, decontamination and repair).
The suitability of the specified PPE for further use, including the percentage of wear of the PPE, is determined by an official authorized by the employer or the organization's labor protection commission (if any) and recorded in a personal record card for the issuance of PPE. 13. Employees are prohibited from taking personal protective equipment outside the company after finishing work. 14.The employer provides specially equipped premises for storing PPE issued to employees. Appendix to Order No. dated » » 2015 to Order No. dated » » 2015 N 290н; - Order of the Ministry of Health and Social Development of Russia dated December 17, 2010 N 1122n (as amended on February 7, 2013) “On approval of standard standards for the free distribution of flushing and (or) neutralizing agents to workers and the labor safety standard “Providing workers with flushing and (or) neutralizing agents.” 1.2. These Regulations have been developed to streamline the provision of special clothing, special footwear and other personal protective equipment to employees of the institution, to establish mandatory requirements for the acquisition, issuance, use, storage and care of special clothing, special footwear and other personal protective equipment (hereinafter referred to as PPE), as well as rinsing and neutralizing agents. 1.3. The employer is obliged to ensure that employees are informed about the flushing and disinfection agents they are entitled to for personal protective equipment.

Mistakes that experts most often make

It happens that when drawing up a document, a specialist makes mistakes. Here are the most basic ones:

the name of the organization is written incorrectly;
the date, month or year are written incorrectly or not written at all;
registration number is not indicated;
the part of the structural unit that needs to be provided with special clothing is not indicated;
positions are not indicated in the introduction column;
Various amendments have been made;
the main text is written in handwriting that is very difficult to read;
Employees' names are written incorrectly;
there are a lot of spelling errors in the text;
The text has been heavily erased.

Order on workers wearing special clothing

Limited Liability Company "Beta"

About wearing by workers

In order to protect workers from exposure to harmful production factors

Establish the mandatory wearing of special clothing by employees of the production workshop throughout the entire working day (shift) when performing their job duties.

To the head of the labor protection service, K.V. Uvarov.

2.1. Ensure that employees of the production workshop use the information issued to them in the prescribed manner when performing their job duties.

2.2. Do not allow workers in the production department to work without special clothing, in contaminated clothing, or in clothing that has various defects (malfunctions) that have become unusable before the end of the wear period.

2.3. In case of non-compliance by workers of the production workshop, initiate disciplinary action against the guilty workers.

Head of the HR Department E.V. Vasilyeva familiarize the workers of the production workshop with this Order against signature.

4. Entrust control over the implementation of this Order to the head of the labor protection service, K.V. Uvarov.

This Order comes into force from the date of its signing.

General Director _________________________ A.I. Petrov

I have read the order:

Lawyer _________________________ N.A.

Pavlov

How to eliminate mistakes that were made when drawing up a document

To correct errors and omissions in the document, you need the following:

Rework the document. This method is relevant when errors have been found:
at the time of signing.
Print a new document. But first you need to create a document that cancels the order containing errors. It should contain:
when it was signed (day, month, year);
Name;
the phrase “Consider invalid”;
the reasons why they decided to cancel it;
Full name of the person responsible for corrected errors;
signature.

What should the order contain?

The document must initially be prepared based on the specific conditions of existing workplaces. This means that it cannot be compiled by simply introducing standard norms into it - it can only be based on them. An important part - the application - must contain a complete list of PPE required by law for each profession represented at the enterprise. In the future, this application will become a guide to action for departments and officials: the logistics department, accounting department, economic planning department, for the heads of departments that provide the issuance of personal protective equipment, and so on.

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Download a cheat sheet on issuing on-duty PPE from the experts of the “Handbook of Occupational Safety and Health Specialist” magazine

As often happens, a single exact form has not been approved. The document must contain:

name of company;
date of preparation and order number;
Full name, position of the manager approving the document.

The order must appoint someone responsible for providing workers with protective equipment and specify his responsibilities:

issuing personal protective equipment to employees;
monitoring compliance with the service life of products;
ensuring their storage and timely maintenance;
keeping a log book;
control over returns in accordance with the procedure established by law (expiration of service life, dismissal of an employee or change of workplace, etc.)

Tatyana Chirkina — Editor-in-Chief of the website Trudohrana.ru

Download samples of the necessary documents prepared for you by our experts:

Responsibility for issuing protective equipment, delivering them to a special laundry, and maintaining personal accounting cards can be assigned to different officials. You also need:

specify how often special clothing should be washed;
indicate the place of storage of certified copies of certificates or declarations of conformity of products;
establish a specific service life for products that, according to standard standards, can be used “until wear”;
list the methods to be followed by the committee investigating premature wear.

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Download a sample order on the use of personal protective equipment by employees in the electronic Labor Protection System>>>

This is the main part of the information that may be contained in an order to provide workers with personal protective equipment, including special clothing. Each enterprise is individual, so a labor protection specialist must approach its preparation taking into account the specifics of his organization.

It is important to note that standard standards may not always be applicable. Sometimes they may be missing some profession. In this case, you need to be guided by standard standards for workers in cross-cutting professions or standards that are typical for a given workplace. The main thing is to ensure that this instruction is presented in the issuance standards approved by the manager for a specific workplace.

The employee who has been appointed responsible for PPE at the enterprise must be notified of this appointment in writing, against signature. This may be a simple notification or a separate order. Although the law does not provide a clear notice period, it cannot be given before the date on which the employee becomes responsible.