Preparation of documents for employment
To get an official job, you need to provide the employer with:
- passport
- work book (if this is not the first place of work)
- education document
- military registration document for those liable for military service and those who, due to age, are subject to conscription for military service.
- IIN
- pension insurance certificate
- medical record (if required).
So, let's look at each document separately.
A passport is a proof of your identity; only it can be used to identify the applicant, which means that with a passport you cannot get a job using someone else’s documents. If for some reason you do not have a passport at the time of employment, you can present a certificate from the passport office stating that you have handed it in for a replacement, or you can temporarily present a foreign passport; sometimes a military ID or driver’s license is also allowed.
The work book is issued directly by the organization or enterprise if this is your first place of work, but if you already have work experience, then you must present it. The HR department will make an appropriate entry about your hiring, after which the work book will be stored in the HR department until the moment of dismissal. According to Article 66 of the Labor Code of the Russian Federation, every employee who has worked at their main place of work for at least 5 days must have a work book. If you are applying for a part-time job, then a copy of the work book is sufficient.
Education document . For specialties requiring certain qualifications, this must be a diploma or certificate of professional training or retraining. If the job does not require special education, then a certificate of general education is sufficient.
Military registration document . All men between the ages of 16 and 27 are considered conscripts, and therefore must provide either a registration certificate or a military ID. If a woman has a military ID, she must provide that too. Men who have already completed military service and are in the reserve, under the age of 50, provide a military ID or temporary certificate.
TIN . If you are not an individual entrepreneur, then you will not need such a document; your employer will pay taxes for you. Pension insurance certificate. It must be issued to you by the employer at your first place of work, and when moving to another organization or when registering at the labor exchange, it must be presented.
A medical record is not a mandatory document for all organizations; it is issued to employees of catering, trade, medicine and education. If you need to obtain a medical record, you need to contact the state sanitary and epidemiological inspection center. Without a medical book with permission to work in institutions of the above-mentioned industries, an employee cannot find a job.
It is worth dwelling on such a moment as registration at the place of stay . The Labor Code states that an employer does not have the right to refuse employment to a citizen if he does not have registration and is a citizen of Russia, but employers are reluctant to hire people without registration.
List of documents provided
First of all, we note that the documents issued to the employee must be related to his work.
Some of them are directly named in the Labor Code and other federal laws. Moreover, some of them are issued at the request of the employee, while others are issued by force of law. Let's look at the issuance of which documents is established by law. 1. Employment contract. According to Art. 67 of the Labor Code of the Russian Federation, one copy of the employment contract, signed by the parties, is given to the employee, the other is kept by the employer. The employee is also given all copies of signed additional agreements to the employment contract and the student agreement ( Article 200 of the Labor Code of the Russian Federation ).
