How to restore a death certificate: basic rules. Where is a death certificate issued? Where can I get a death certificate again? Where to get a duplicate death certificate Application

In this article we will take a closer look at a question that interests many: how to restore a death certificate and is it even possible?

- a document confirming the death of a citizen. It is an A4 sheet with watermarks applied to its surface.

It is issued by the civil registry office upon the last registration of the deceased, or at the place of his death on the day of the applicant’s application without charging a fee.

To receive it, family members or need to provide to the nearest registry office of the established form, the deceased’s passport, or the applicant’s passport. It is issued by medical professionals or the police who will duly record the death.

Please note: the civil registry office issues upon request, which gives the right to receive a state funeral benefit. From 01/01/2016 it is 5277 rubles. 28 kopecks

Without a medical certificate, the body of the deceased will not be released for burial.

Getting a duplicate

There are often times in life when a document has been lost, damaged or hidden by other relatives, and you need to restore it and get a copy (duplicate) of the certificate.

To do this, you will need to perform a number of actions:

write to the civil registry office that previously issued the original document indicating the reason for providing a copy;
provide your passport details and indicate the degree of relationship;
a receipt for paid state duty in the amount of 200 rubles;
a copy of the original certificate (if available).

After 30 days, a decision will be made to restore a copy of the document (Article 333.26 of the Tax Code of the Russian Federation).

It is important to know: a copy of this document has the same legal force as the original.

If you do not have the opportunity to personally contact the civil registry office that issued the document, you have two options for solving this problem:

Send a registered letter to the civil registry office with the established list of documents and a receipt for payment of the state fee for the re-issuance of the certificate.
Certify the power of attorney for an acquaintance, friend or close relative with a notary, who can personally appear at the registry office, where he can provide the entire set of documents and fill out an application.

Please note: in addition to a duplicate, the registry office has the opportunity to obtain an archival certificate by paying a fee of 100 rubles.

Procedure

First of all, you need to figure out how to act in a situation where you need to get a copy of this document. Let's make a list of actions that need to be performed for this.

Collection of documents.
Payment of state duty.
Writing an application.

Let's go through each in detail. First of all, you need to collect documents.

There are not many of them, only two, the applicant’s passport, and any document that can confirm the relationship of the person submitting the application with the deceased. In addition to the originals, one copy of each copy must be made. It is important that the photocopies are of good quality and can be easily scanned.

The second point is payment of state duty

. You must pay for it, and its amount is 200 rubles. When submitting documents, you must also submit a receipt; only after this the application can be processed. In cases where the applicant cannot personally come and submit an application, this can be done in writing (letter) with a receipt for payment of the state fee attached to the application.

Writing an application is the final stage.

The application must be drawn up according to the sample that will be provided at the place of issue. You will need to enter certain data into it. For example, the applicant’s passport details, information about the applicant’s relationship with the deceased, reasons for issuing a new document.

Document correction

If you notice any inaccuracies or errors in the original, you will need to edit it and make changes. To do this, you should submit an application to the registry office that issued the original.

Fill out there, indicating the personal data of the deceased, and also attach the original death certificate. For making adjustments and changes, a state duty is charged, regulated by the Tax Code of the Russian Federation. Today it is 400 rubles. The period for consideration of such an application is 30 days.

Please note: refusal to make changes can be appealed in court.

From this video you will learn how to submit various types of applications to the registry office via the Internet:

The importance of documents for a citizen of the Russian Federation cannot be underestimated, since without them it is impossible to carry out certain legal operations. The same applies to a death certificate, which allows you to receive financial assistance for the burial of the deceased, register an inheritance and other actions within the framework of the law.

If the submitted document was lost, then you can forget about the possibility of transferring ownership to a successor. In addition, there may be other reasons for its restoration. The right decision in such a situation would be to obtain a duplicate death certificate.

Restoration of a document is regulated by law and is carried out in a strictly established manner. The procedure is quite labor-intensive and requires step-by-step implementation.

In this article:

Why do you need a duplicate of a relative’s death certificate?

The need to obtain a duplicate may arise in various situations, such as:

When the original copy was lost
When there are disputes in obtaining an inheritance
When it is necessary to re-register real estate, but the original has become unusable
When additional facts arise that need to be included in the certificate
When submitting documentation to various government agencies, it is sometimes necessary to obtain a duplicate document
To process social benefits
Carrying out an extract from the living space where the deceased was registered

Let's celebrate! A very common problem is when relatives cannot divide the inheritance between themselves and the death document is divided. The way out of this situation is quite simple - a family member needs to contact the registry office, where you can get a duplicate of the original. A duplicate certificate is legally as strong as the original.

In what cases is it required

Various life situations may have consequences that may result in a relative or other person requesting a duplicate death certificate. At its core, this process is almost the same as the initial receipt procedure. However, its implementation will require compelling reasons.

A death certificate is required to do the following:

registration of financial assistance for burial;
discharge the deceased from the apartment;
to enter into inheritance;
registration of benefits or certain benefits;
closing accounts in financial institutions;
re-registration of utility payer.

Registration of a duplicate is a full-fledged legal procedure, since the resulting document has the same force as the original.

The grounds for receiving are:

loss – the document cannot be found;
the original is invalid - it has been damaged or has become unusable, which does not allow the necessary data to be read;
disputes between heirs when registering an inheritance - one of the parties may request a duplicate to contact a notary in order to inherit their share.

The procedure can be completed by the applicant himself. If this is not possible, then contact through a representative is allowed. To do this, you need a power of attorney, which has previously been notarized. It is submitted to the relevant authority along with the application on the day of application.

Who is allowed to receive a duplicate?

The legislation regulates the conditions for obtaining a copy of a death certificate, and also regulates questions about participants in such a procedure. According to the established rules, relatives have compelling reasons to request extradition, regardless of the reason. To do this, you will need to contact the registry office.

According to the provisions of the Law “On Acts of Civil Status”, exceptions are provided that allow you to request a duplicate.

The following is possible in such cases:

The person who received the original document also died
. In this case, his relatives can exercise their right. The basis may be inheritance by right of representation. However, you will need to document the relationship with the deceased.
Concerned citizens.
If their rights are affected for some reason. This is possible when the deceased lived in rented premises.

Thus, a copy of the death certificate can only be issued to those persons who were related. Otherwise, such a request will need to be justified legally.

Legal entities can also act as recipients, including:

medical institutions;
funeral companies;
bodies providing social protection of citizens;
military units or units;
departments of the Ministry of Internal Affairs;
investigative committee.

The document may be required to close a personal file or as evidence. These structures work independently and do not require permission from relatives to perform the procedure.

How and where can I get it

To obtain a document in 2021, you need to be guided by the legislative framework. It established the current procedure for filing a request.

Important! To submit an application to restore the certificate, you will need to confirm family ties with the deceased. This information serves as the main basis for performing the procedure.

Application for issuance of a repeated death certificate

submitted to the appropriate authority. The legislation provides for several possible options.

You can contact the following institutions:

The civil registry office is the main body that registers the status of citizens. The initial issuance of a death certificate is also carried out here.
Through the Unified Portal of Public Services, you can familiarize yourself with the features of the procedure using the Internet, where there is an official website of the organization.
The MFC is a multifunctional center for the provision of public services. This structure is located in Moscow and has the same powers as the two above-mentioned bodies.

Thus, relatives can make a request to the agency that is most suitable in a particular situation. Often, being in another city from the place where the original document was issued, you have to resort to the help of government services or the MFC. The latter is especially convenient if the interested party is located within the capital.

AT THE REGISTRY OFFICE

In most cases, this is the registry office. A relative who wishes to receive it undertakes to contact the institution that issued the primary document.

It often happens that the person submitting the request is not aware of which department of the registry office can submit the application. In order to determine where to get a duplicate, you need to establish the place of death.

The grounds for registration are:

place of last registration of the deceased;
a place of death;
the place where the body was found;
location of the organization/department that issued the certificate;
placement of the judicial authority that made the decision to recognize the person as deceased.

If you have a copy of the original death certificate on hand, you can familiarize yourself with the information indicated in it. This is what we will be guided by in the future. In addition to the application, you will need to provide a package of documents that are requested in a specific situation.

Submitting a request via the Internet

The unified portal of public services has simplified the procedure. Thanks to the official website, some of the work can be done remotely. The location of the applicant does not matter, since only access to the Internet is needed.

To submit a request you will need:

visit the official government services portal;
fill out a specially created form where you will need to enter reliable information;
pay the state fee;
wait for the request to be processed.

A notification about the result will come within a month. Then you will receive an answer about where to get the finished document, including the address and opening hours of the organization. In this case, a refusal is possible in case of loss of data in the registry office that issued the primary certificate.

At the Multifunctional Public Services Center (MFC)

The represented institution undertakes the obligation to perform the function of issuing duplicate documents on registering the status of citizens. A copy of the death certificate is also issued here.

The advantage of the MFC is the electronic queue. Thanks to this, you will spend a minimum of time - about 15 minutes. As soon as the number issued to you is displayed on the display, you can begin processing your request.

There are more than 20 such institutions in the capital, which allows you to choose the best option to resolve the issue. Such establishments operate from Tuesday to Saturday; hours must be confirmed on site.

When applying, you will need to fill out an application and provide a standard package of documents.

Step-by-step instruction

Performing the procedure requires special attention to step-by-step execution. For citizens who are not aware of the specifics of filing a request for a duplicate, the best solution would be a preliminary consultation with a lawyer. He will provide the necessary information about whether it is possible

do this yourself, as well as what documents will be required.

Obtaining a copy of the death certificate is carried out in accordance with the procedure established by law. To exercise your right, you will need to complete four steps. First you need to find out which institution to contact for your request (the list of possible options is listed above).

The procedure will require time and money. Do not forget about the payment of the state duty established in such cases. Without this, the matter will not move beyond the stages of collecting documents and drawing up an application. Therefore, you need to strictly follow the instructions to get the satisfaction of receiving a copy of the death certificate.

Step 1. Collect documents

Re-issuance of documents is carried out on the basis of Federal Law No. 143 of November 15, 1997, which provides for the submission of a number of documents to the relevant authority. Based on them, the institution can issue a duplicate.

The basis will be:

citizen's passport or other document confirming the identity of the applicant;
an application drawn up in accordance with the established form;
death certificate (its copy, if available);
court order (if any);
documentary evidence of relationship with the deceased (marriage certificate, birth certificate, etc.).

You also need to take into account the execution of documents, as well as their validity at the time of submitting the request. Since copies are submitted, they must be of high quality, the entries in them are clearly visible. If the copy is blurry or some data is poorly displayed, the entity may return it to the applicant and require it to be clearly displayed to process the application.

Step 2. Write an application

The second stage involves drawing up an application for a duplicate. The application form (No. 23), provided for by Government Decree No. 1274, remains the same regardless of where the applicant fills it out - on the government services website or in the registry office.

You must complete it yourself on a special form. During the filling process, it is necessary to indicate the reason that served as the impetus for submitting the request.

At the time of submission, you will need to attach a previously prepared package of documents. All this is provided personally by the applicant to the authorized body. You can also send it by registered mail, but you should not forget about a check indicating payment of the state duty.

Vladimir

Death certificate is protected from forgery

A death certificate is an incredibly important document, much like a birth or marriage certificate. The document indicates the time, place and cause of death of the deceased. In most countries of the world, certificates are stored in the state. archives.

You can obtain a copy of such a document upon application, after an official request. Although in many regions, due to fear of personal data, this process was deliberately complicated.

Typically, a doctor or medical expert is responsible for issuing this document. But in some cases, the cause of death is already clear and the certificate is filled out on the spot by an expert or police officers.

The document must be issued as quickly as possible, otherwise doctors may be subject to fines for delays. If the body was submitted for an autopsy in order to find out all the causes of death, then this point must also be indicated in the document.

In some circumstances, this document is issued without a body at all. For example, if a person was lost or in the event of a disaster. is filled out so that family members of the deceased can receive benefits. Sometimes a certificate is issued within seven years from the date of loss. Such a long absence makes one think about the death of a person.

Without a document, the husband/wife of the deceased cannot enter into a new marriage, bury the deceased, receive benefits and enter into inheritance rights. It is for these purposes that families usually receive. Usually the document is issued within one day.

Without it, proving your rights received by inheritance, you will have to somehow prove that the person from whom you inherited something died. And the only thing that can prove this is a death certificate.

The video will show you how to get a duplicate of a death certificate:

Almost every legally significant operation or civil event is accompanied by the issuance of appropriate certificates. Birth, marriage, divorce and even death are all subject to mandatory state registration. And of course, the citizen will be given proof of paper in the established form. Sometimes you have to think about how to restore a citizen’s death certificate. Next, we will study the design of this paper and all the important information about its recovery. With the right approach to solving the problem, it will be possible to bring your idea to life extremely quickly.

When can reinstatement be denied?

A refusal is lawful if it is made for the following reasons:

lack of necessary information about the person in the registry office where the application was sent;
lack of the right to receive a duplicate, confirmed by documents;
lack of necessary documents or their incorrectness.

When a refusal is issued, it is drawn up in writing and given to the applicant or sent by mail. After eliminating the comments or correcting the situation, you can contact us again.

For example, if a woman applies for a death certificate of her husband or parents without documents confirming the fact of marriage or her birth, she will be refused. But if she applies again and attaches the necessary papers, she will be given a certificate. In this case, the state duty is paid again.

If difficulties arise, please seek legal advice. You can get free legal assistance on our website. in a special window.

If you are refused and you believe that the refusal is unlawful, you will need to contact the judicial authorities. In this case, we recommend that you first consult with a lawyer.

In order for the relatives of the deceased to receive a duplicate of the death certificate, they will need to first contact the state registration department (registry office) where the original original of this document was issued. You will need to follow a certain procedure that will show you how to get a duplicate death certificate without any hassle. After arriving at the government agency, it will be necessary to draw up an application indicating all the data regarding the applicant himself, the deceased relative, as well as the reasons why there was a need to obtain a new document. The procedure and rules for filling out the application will be discussed below.

To apply for a duplicate death certificate, form No. 23 is provided, which consists of two parts: a header and an appeal.

In the header, the applicant indicates the following information:

The registry office department to which this application is addressed.
Applicant's full name.
The applicant's place of residence.
The name of the document provided by the applicant and identification is indicated.
The series and number of the passport of a citizen of the Russian Federation is indicated as a document provided to verify the identity of the applicant.
The date and place of issue of the passport is indicated in accordance with the data specified in the document itself.

The applicant states in the application:

The name of the document itself (in this case it will be “Application”)
Request for the issuance of a second death certificate. It is an appeal to a government authority and is a voluntary requirement, which, however, must be issued in writing.
Indication of the details of the person whose death the document is issued. As a rule, this is a close person or relative, otherwise the document will not be prepared, since it is necessary to confirm the fact of relationship.
The date of death of the relative is indicated.
The place of death is indicated in accordance with the established data in the additional set of documents.
The place (name of the civil registry office) where the state registration was carried out is indicated.
The registration date is indicated and the number is indicated. In cases where this is unknown, the data noted in the copy of the document can be used as an example. If it has not been preserved, like the original, you will need to seek help and find out information regarding the original death certificate entered in the registration book.
A required field to fill out is the need for which this document is required. As a rule, this is relevant in cases where the original death certificate has been lost, which is indicated in the applicant’s application to the government agency.
The date and signature of the application must be affixed. Deciphering the signature abbreviation is not required, taking into account that all information about the applicant is included in the header of the document.

The following rules for filling out the application are mandatory and must be followed in order to obtain a death certificate or its duplicate:

When filling out, no grammatical errors are allowed, since the archive will be analyzed based on the information from the appeal and the relevant data will be provided. The same applies to making adjustments and corrections, which are also unacceptable for this type of document.
The information provided must be as clear and voluminous as possible, indicating all the required information regulated by the sample. It is not allowed to have any abbreviations or marks on the sheets, which must be observed to obtain the required duplicate.
An objective reason for issuing a duplicate must be indicated. Often, applying to the registry office with such a statement is caused by the loss of the original or the need to restore it. Among other things, there may be situations in which the request is caused by the need to restore a damaged document.
The form is filled out with a black pen; pencils and colored pens are not provided in this case.

Who is eligible?

It is important to understand that this operation is not available to everyone. Lost death certificate? How to restore it? Only a certain circle of people will have to think about solving such an issue.

Namely:

relatives;
heirs;
guardians;
trustees;
government agencies (if the person did not have close people).

Accordingly, third parties cannot issue the mentioned certificates. This is only possible with the appropriate power of attorney. But in practice, such a situation almost never occurs.

Pickup locations

How to restore the death certificate of a deceased relative? This service is provided in registry offices. The person will need to contact the organization at the place of residence of the deceased. Or at the registry office, which issued the appropriate paper. You can do this either in person or by mail.

In addition, in some regions of the Russian Federation, the registration and issuance of duplicate death certificates is carried out through multifunctional centers. This practice makes life much easier for the population. Every year it spreads to more regions.

Through GosDublicat. There is no way to get rid of it.

It is worth remembering that when submitting an application for reinstatement to the registry office, a person will have to indicate the purpose of receiving the paper. Formality, but the absence of an appropriate entry may lead to refusal to issue a certificate.

You can restore (receive a second certificate) any document. Civil registration authorities have existed since 1918. Until this point, information about birth, death, registration and divorce was recorded in the registers of churches, synagogues, and mosques. These documents can be found in the archives of the cities where they were compiled. In Moscow this is the Central State Archive. >legal representatives, incapacitated persons - guardians.

If the person in respect of whom the entry was made has died, repeated documents can be received by his relatives or other interested parties (for example, heirs).

The Certificate of State Registration of a Civil Status Act is issued:

instead of a repeated birth certificate - to parents of adult children and parents deprived of parental rights or limited in them;
instead of a repeated marriage registration certificate - to former spouses;
instead of a repeated certificate of divorce - to the relatives of the deceased person in the event that his marriage was dissolved by a court decision before May 1, 1996 and the deceased during his lifetime did not apply to the registry office with an application for additional registration of the act of divorce;
instead of a repeated death registration certificate - if you need the cause of death to be indicated in the document or if you do not have a certificate for receiving social benefits for burial.

“>in some cases, instead of a repeated certificate, a certificate is issued confirming the fact of state registration of a civil status act.
You can receive duplicate documents in person or through a representative using a notarized power of attorney.

How to restore a registry office document issued in Moscow?

If the primary document was issued in Moscow, to obtain a repeat certificate (certificate) you will need:

applications for the issuance of a repeated certificate of: marriage, divorce;

establishing paternity;

“>application (not required when submitting documents online);

payment receipt;
if your full name has changed - ">
Certificates (certificates) issued by civil registry offices are not required to be provided if the civil status act was registered in Moscow after 01/01/1990 or a repeat certificate was already issued for the period from 01/01/1990. ">

You can submit documents in several ways:

in, which registered the act of civil status. If there is a record of the act, you will receive a repeated certificate on the day of application;
to any other Moscow. A repeated certificate must be issued to you no later than 30 days later;
to any public service center. A repeat certificate must be issued to you no later than 30 days later.

How to restore a registry office document issued in another region of Russia?

If the primary certificate was issued not in Moscow, but in another region of Russia, you need to contact the civil registry office at the place of state registration of the civil status act. If you do not know the exact name of this body, go to the central civil registry office of the region with a written request for the issuance of a repeated certificate (certificate).

The application can be submitted in person. But if you do not have the opportunity to leave Moscow, send a written application by mail, indicating in it the name and address of the Moscow Civil Registry Office department, where it will be convenient for you to receive a repeat document. If technically possible, a request for the issuance of a repeated certificate (certificate) can be sent in the form of an electronic document signed with a simple electronic signature of the applicant. More detailed information can be found on the official websites of the central civil registry offices of the constituent entities of the Russian Federation.

identification documents;
if you need a second document for the ward - a certificate of the guardian (trustee);
if you need a duplicate document of the deceased - a death certificate of the deceased (if available), documents confirming relationship, or documents confirming interest in receiving the document;
if the full name has changed, documents confirming the name change (certificate of name change, marriage certificate, divorce certificate).

“>documents confirming your right to receive a second certificate (certificate).
After the civil registry office of the region where the primary certificate was issued prepares the document, it will send a letter to the postal address you indicated on the envelope notifying that the document has been sent to Moscow. Then you should contact the Moscow office and check whether your repeated certificate (certificate) has been received there.

To obtain a document in Moscow you will need:

application for the issuance of a repeated certificate about: ">application;
identification documents;
payment receipt;
if the full name has changed - “>documents
if you need a second document for the ward - a certificate of the guardian (trustee);
if you need a repeated document of the deceased - Certificates (certificates) issued by the civil registry office do not need to be submitted to the Moscow registry office if the civil status act was registered in Moscow after 01/01/1990 or a repeat certificate was already issued for the period from 01/01/1990. “>death certificate of the deceased (if available), documents confirming relationship, or documents confirming interest in receiving the document;
if it is not possible to receive documents in person, a notarized power of attorney for the representative.

How to restore a registry office document issued in the CIS countries, the Baltics, Abkhazia and South Ossetia?

To request a document from a civil registry office issued in the CIS countries, the Baltics, Abkhazia and South Ossetia, in Moscow you will need:

(not required if you make an appointment online);
identification documents;
payment receipt;
if the full name has changed - Certificates (certificates) issued by the civil registry office are not required to be submitted to the Moscow registry office if the civil status act was registered in Moscow after 01/01/1990 or a repeat certificate was already issued for the period from 01/01/1990."> documents on a change of name (certificate of change of name, marriage certificate, divorce certificate);
if you need a second document for the ward - a certificate of the guardian (trustee);
if you need a repeated document of the deceased - Certificates (certificates) issued by the civil registry office do not need to be submitted to the Moscow registry office if the civil status act was registered in Moscow after 01/01/1990 or a repeat certificate was already issued for the period from 01/01/1990.”>certificate of death of the deceased (if any), documents confirming relationship, or documents confirming interest in receiving the document;
if it is not possible to submit documents in person, a notarized power of attorney for the representative.

You can submit documents at any .

A repeated certificate (certificate) is issued subject to an application to the competent authorities of a foreign state within six months. In some cases this period may be extended to nine months.

How to restore a registry office document issued in a foreign country?

If the primary civil status document was issued in a foreign country, you can submit a request to request a duplicate document from the territory of a foreign state. For this you will need:

identification documents;
payment receipt;
if you need a document for a minor, a document confirming kinship or representation;
if you need a document of an incapacitated person, a guardian’s certificate;
if you need a document of the deceased - a document confirming relationship or other interest;
if it is not possible to submit documents in person, a notarized power of attorney for the representative.

With a package of documents (you need to have both originals and copies with you), you need to contact the reception of the Russian Ministry of Foreign Affairs.

You must be issued a repeated certificate (certificate) subject to your application to the competent authorities of a foreign state within six months. In some cases this period may be extended to nine months.

How to restore a registry office document issued by the consulate of the Russian Federation or the USSR?

To obtain a repeated certificate (certificate) issued by the consulate of the Russian Federation or the USSR, you will need:

application for the issuance of a repeated certificate about: ">application;
identification documents;
payment receipt;
if the full name has changed - Certificates (certificates) issued by the civil registry office are not required to be submitted to the civil registry office of Moscow if the civil status act was registered in Moscow after 01/01/1990 or a repeat certificate was already issued for the period from 01/01/1990.”> documents on the change name (certificate of change of name, marriage certificate, divorce certificate);
if you need a second document for the ward - a certificate of the guardian (trustee);
if a repeated document of the deceased is needed - Certificates (certificates) issued by the civil registry office do not need to be submitted to the civil registry office of Moscow if the civil status act was registered in Moscow after 01/01/1990 or a repeat certificate was already issued for the period from 01/01/1990.

State registration of death

To register the fact of death, a special certificate from the authorized bodies is required

that can capture this. Often they are medical workers who can record the death of a citizen.

Obtaining a document requires certain knowledge.

First of all, you need to contact the registry office, where you need to submit an application.
This must be done no later than three days after death. To submit, you must have a package of documents. Let's look at them:

Statement of death of a citizen.
A document that can verify the identity of the person submitting documents.
A document that can verify the identity of a deceased person.
A document of the established form, which is issued by medical workers upon death.
Conclusion of the court on the fact of death.

When submitting an application, you must provide a lot of information:

Full name, gender, citizenship, place of birth and last residence, citizenship of the deceased.
Based on the document issued, which confirms the death of a citizen, it is necessary to indicate the cause of death.
Full name, place of issue (address), of the authority declaring the death.
Details of a document that can confirm the death of a citizen.
Full name and place of residence of the recipient of the death certificate.

Having gone through the collection of all documents and their execution, we can say that the state registration of the fact of death has passed.