One of the most popular tasks is organizing business trips for the manager and his employees.
Business trip service
- Search, purchase of tickets, transfer for executives, escorts
- Drawing up the optimal route for a business trip
- Visa processing
- Hotel reservations for leaders and groups
- Cost management, reducing travel budget, saving money
- Support in emergency situations for corporate clients (managers and employees of companies)
- Ensuring business travel security
PREPARATION OF TRAVEL TRAVELS FOR EXECUTIVES
First of all, this means organizing all the necessary processes and preparing documents. The priority is to save the time of top managers and the budget of the business structure. This is facilitated by a clear business trip plan and control of its implementation at all stages. A business trip for a manager will not require much effort from the organizers if they have relevant experience.
Negotiations, conferences, business meetings with foreign partners, opening new branches are an important part of big business. For a manager, a business trip involves new opportunities; you need to prepare for it in advance.
Traveling abroad will require a business visa. For the manager and his accompanying persons - collect and prepare the necessary papers. The package of documents and the visa processing time depend on the place and purpose of the executives’ departure. To obtain permission to some countries, the personal presence of the manager will be required.
Having accreditation in 15 embassies and a special structural unit, Aeroclub Group of Companies will provide assistance and comprehensive visa support to the directors and employees of companies.
The manager's trip may be private; in this case, confidentiality is guaranteed.
Individual approach to organizing business trips
The guarantee of successful cooperation in the field of travel management is the professionalism and experience of our team:
- The company's managers will provide the customer with data on the availability of seats for the required dates, book a business class ticket and issue an invoice. After payment of the invoice, transportation documents are delivered by courier to the customer’s office;
- the contractor will undertake the collection, filling out and submission of documents to obtain a foreign passport and visa for the manager. The procedure for obtaining a business visa is a more complex and lengthy process than obtaining a tourist visa; we take care of this hassle. Since 2013, we have been assisting in obtaining business visas for corporate clients to China and European countries; we are accredited by the relevant authorities authorized to issue entry documents;
- Our specialists will organize transfer services from the airport to the hotel, as well as from the hotel to the meeting. Organization of expedited passport and customs control, as well as comfortable waiting in the airport VIP lounge is within our competence.
SERVICES FOR CORPORATE CLIENTS
Aeroclub Group of Companies' proposals are aimed at the constructive implementation of all the manager's requests. Using our software product solves the issue of organizing and finding optimal offers for air and train tickets.
As an official representative of BCD Travel, we have access to special rates at thousands of hotels around the world. For managers and employees of companies that are our clients, discounts of up to 30% from official prices are provided. This comprehensively helps control travel expenses and save money.
Interaction with large international companies allows us to realize the individual needs of clients, including VIP trips.
- Rent of airplanes, helicopters
- Serving executives in airport VIP lounges
- Organization of private transport and luxury car rental
- Rent and preparation of villas
- Concierge service on a business trip
An important aspect for a manager is a high level of security and customer support in emergency situations.
Procedure for preparing a business trip for an executive.
Organizing a trip for a high-ranking employee of the customer company should begin in advance. During preparation, the contractor contacts an authorized representative of the customer. This function is usually performed by a secretary. In accordance with the corporate travel services agreement, placing an order consists of the following steps:
- the customer sends a written application to the contractor with a list of services;
- the application contains the personal data of the manager for the preparation of all necessary documents;
- the cost, procedure and conditions for the provision of services are specified in the contract;
- the company is working to ensure that all points of the application are fulfilled.
Features of the services provided
Organization of business trips by company professionals is carried out on the basis of reliable partnerships and many years of experience. The main reasons to contact us are saving money and time, as well as guarantees that business trips will be thought out to the smallest detail. We are ready to provide a full range of travel planning services for major executives and their subordinates.
When organizing business trips, our specialists are ready to provide the following:
- development of the optimal route and travel schedule,
- booking and purchasing any necessary tickets,
- booking rooms for the required time in any country in the world,
- visa processing,
- transfer,
- cost optimization,
- insurance,
- VIP service for executives.
Organizing foreign business trips requires careful planning not only in terms of costs. It is important to properly apply for a visa, provide a meeting at the airport and transfer to your place of residence, to business meetings, and organize quality meals. The company’s experienced specialists are ready to carry out all this in the shortest possible time. When planning business trips, we fully take into account all the interests of our clients. The qualifications of the company’s specialists make it possible to effectively solve all problems.
How to quickly and economically organize a business trip?
Business travel is an integral part of business. Business trips abroad to business partners, visits to international investment forums, participation in regional exhibitions, courtesy visits to fellow contractors - on average, the company makes from several dozen to several hundred trips per year. And every offsite event is associated with a lot of organizational issues that need to be resolved urgently and, preferably, with minimal investment of time and money. Is it possible?
The position of travel coordinator (or travel manager) has long ceased to be exotic. Almost every company has a special person on staff, whose main task is to organize business trips and be responsible for ensuring that the boss flies to his destination in a business class cabin, stays in a hotel corresponding to his status, goes to negotiations in a car that is comfortable for him, and spent his free time from business with benefit and pleasure. Since during a trip the boss is traditionally accompanied by the first (and sometimes second) persons of the company, the business travel manager also needs to take care of the escort group. At the same time, he must save the company’s money as much as possible and comply with its travel policy - a set of recommendations and requirements regarding what class of which manager should fly according to his status on the plane, whether he should travel on the train in a compartment or SV, and in what class of hotel he should stay. . Since no one, even the most efficient manager, can organize a trip perfectly, special agencies for organizing business trips come to the rescue.
