Feedback from a manager about an employee during certification, example

In what cases is characterization necessary?

The request to prepare a reference for an employee is most often addressed to HR department specialists:

• by the employee himself;
• government agencies;
• head of the organization.

In the first and second cases, a ready-made reference from the place of work is needed to present it to some authorities outside the organization in which the employee works (for example, to the guardianship and trusteeship authorities; or to the educational institution in which he studies on the job ; or to a new place of work; or to court). Thus, the characteristic is required by an external customer.

In the third case, certain internal organizational procedures related to the evaluation of the employee are being prepared, and the document will be used within the institution. His customer is internal.

HR specialists are not required to write a character reference themselves, because they cannot know the business qualities of each employee, but they must organize the preparation of such a document: contact their immediate superior, assist him in writing and completing the document.

The content will depend on the purpose of creating the characteristic. Therefore, we will consider various options that are often encountered in practice.

Definition of concepts

The list of required documents when establishing the degree of compliance of an employee includes his characteristics. An assessment of the professional activity within the framework of the position held, as well as the culture of behavior and business qualities of the employee, is provided by his immediate superior.

The line manager has the information base that is necessary for ongoing monitoring of the level of professional suitability of the employee. It is the direct supervisor who conducts the evaluation conversation with the person being certified.

Examples of positive and negative characteristics

To begin with, let's give an example of a positive testimonial from a place of work. This is the most common option, which lists a person’s strengths and positive professional qualities.

Semyon Ivanovich Nikiforov is a high-profile specialist who has been working at Electrosystems LLC for 15 years. His total work experience is 22 years. During his work at Electrosystems LLC, he established himself as a responsible, qualified employee. Semyon Ivanovich competently, quickly and effectively solves the tasks assigned to him. The electrical systems installation projects entrusted to him were completed with high quality and in a short time. The main positive qualities of Semyon Ivanovich are his responsibility and perseverance in achieving his goals. It is also impossible not to note his ability to competently explain the task to other specialists. Nikiforov Semyon Ivanovich was twice awarded gratitude from the management of Electrosystems LLC.

Now let's give an example of a negative characteristic:

Ivan Ilyich Mitrofanov worked at Electrosystems LLC as a mechanic for 1 year and 3 months. During this time he did not show high professionalism. Despite some positive qualities, Ivan Ilyich is characterized as a poorly disciplined worker. Lack of discipline manifested itself in non-compliance with work deadlines and regular lateness. Ivan Ilyich was twice subject to disciplinary sanctions.

Contents of the document

To reflect reliable and complete information regarding a citizen, the characteristics reflect:

• data of personal significance;
• indication of the position held;
• features of the functional type;
• reflection of the scope of work performed;
• the time during which the person works in the company;
• if certification activities were previously carried out, their results are recorded.

It is necessary to describe in the document the qualities of a citizen and the methods that he uses in his activities. They have a positive or negative effect on the results. An example is the presence of leadership qualities or resistance to stress. Achievements are considered an important point of this act. It has been established at what level prof. development is the face.

It is necessary to describe what contribution the person has made to the development of the company. This could be a specific proposal or program development. Indicate the certificates received and courses taken to improve your qualifications. This includes internships and additional education. If used, disciplinary measures are indicated. This could be a remark or a reprimand.

Characteristics for promotion

Promotion can be initiated by the management of the organization. In this case, the requirements for the procedure can be flexible and determined by local regulations: Internal Labor Regulations, Promotion Regulations, etc. Often, the package of documents for submitting an employee for promotion includes a description of the immediate supervisor.

A sample reference from the place of work for a worker who is planning to be awarded a Certificate of Merit

To choose the right words for a description, you need to think about what qualities in the company are considered the most valuable, and based on this, define the employee. The job description example presented above emphasizes performance skills. However, it is possible that your company especially welcomes:

• dedication, loyalty to the company and its leaders;
• or the ability to make decisions, take initiative;
• or a responsible attitude towards the quality and timing of work;
• or the ability to build relationships with clients...

But there is another type of encouragement - state awards of the Russian Federation. In this case, there are serious requirements for documents from the place of work (details about this can be found in Decree of the President of the Russian Federation dated 09/07/2010 No. 1099 “On measures to improve the state award system of the Russian Federation”, as well as in the Letter of the Administration of the President of the Russian Federation dated 04/04/2012 No. AK-3560). The Letter contains methodological recommendations regarding the preparation of award documents.

Sample characteristics for an employee to receive a state award

How to write a review about a person

Another type is feedback on the completion of a specific task. For example, about completing an internship before being appointed to a higher position, or about an internship for a young specialist. Such feedback is drawn up and signed by the immediate supervisor of the internship. In addition to basic information about the employee, it must indicate: Finally, a review - a letter of recommendation is issued, as a rule, at the request of the employee himself. It is written in a free style, used when looking for additional or other permanent work. It does not require data such as education (there is a document on education), marital status (data in the autobiography). The emphasis is on the list of issues that the employee resolved in the organization; on the quality and efficiency of their implementation; on relationships in the team.

Characteristics to the court

During court hearings, characteristics of the defendant (accused) are often added to the case materials: they can be requested by any participant in the trial, including the employee against whom the case was brought. Look at a sample description of the driver from the place of work - it has become a circumstance mitigating administrative liability (decision of the Davlekanovsky District Court dated August 23, 2010, case No. 12-93/2010).

The employer must remember that the document issued by him becomes a kind of testimony, and try to be as accurate and truthful as possible.

Sample characteristics for the court

Use in your work the sample characteristics for an employee from the place of work from the previous section as a template, substituting your own definitions.

IMPORTANT!

This document:

• drawn up on the organization’s letterhead;
• includes the employee’s personal data (full name, year of birth, marital status, length of service, position, education, etc.);
• contains a detailed description of business and personal qualities;
• ends with a phrase explaining the purpose of drawing up the document (most often “for presentation to court” or “for presentation at the place of demand”);
• signed by the head of the enterprise;
• certified by a seal (if available).

Registration requirements

This document is often drawn up on sheets of paper in A4 format. It is recommended to use the letterhead of the organization where the person works. The required element on the reference is the company seal and signature of the person performing managerial functions. The structure of the act is represented by several components.

These include the title part. It is referred to as a header. It reflects the details of the enterprise and the name of the act. It is necessary to indicate the date when the document was published. The first section reflects personal information, including last name and initials, date of birth and current education.

It reflects how the head of the enterprise evaluates the work of a particular employee. You need to write the date when the person was employed by the company. You will need to describe the stages the person has gone through in their work and achievements (you need to indicate the important ones).

The following section includes information regarding incentives and penalties. The main part is to describe the personal qualities of the employee. An assessment is given of its inherent character and social status established at the enterprise.

Feedback on an employee for certification: sample

To confirm the compliance of an employee with the position held or the work performed, employees are certified in organizations. The procedure for its implementation is established by labor legislation, other regulatory legal acts containing labor law norms, local regulations adopted taking into account the opinion of the representative body of workers (Part 2 of Article 81 of the Labor Code of the Russian Federation). In some cases, certification is mandatory. For example, in relation to employees:

• holding positions of teaching staff belonging to the teaching staff (with the exception of employees with whom the employment contract is concluded for a certain period). Certification is carried out once every 5 years (Part 10, Article 332 of the Labor Code of the Russian Federation);
• holding positions as scientific workers (with the exception of scientific workers whose employment contracts are concluded for a certain period). Certification is carried out within the time frame determined by local regulations, but no more than once every 2 years and at least once every 5 years (Part 7 of Article 336.1 of the Labor Code of the Russian Federation).

In some cases, in order to pass certification, it is necessary to submit a review of the employee. Such a review is usually drawn up by the immediate supervisor of the employee being certified and submitted to the certification commission for consideration. We will tell you in our consultation what form to use to write such a review.

Behavioral errors during certification

Everyone makes behavioral mistakes in personnel management. Let's consider those that are more often encountered during certification. Since the assessment is carried out not by a machine, but by a person, errors are of a natural human nature.

Different standards for workers doing the same job We allow one worker to be late for work, while we criticize another for being late.

Or, if the plan is carried out equally, we praise one, but in relation to the other we pretend that this is how it should be.

To be fair, it should be said that this is not always done out of malicious intent - we take into account everyone’s personal circumstances and potential (for example, wise teachers praise a C student for an answer that is unacceptable for an excellent student). However, without knowing it, we can easily be branded as a biased leader who has favorites, especially if, as a result of certification, taking into account our comments, our status or salary changes. This error is closely related to another one.

Feedback form for certified employee

The need for a review for an employee to undergo certification may be provided for by the procedure for conducting it. The commercial organization develops the form of such a review independently. A review of an employee is usually accompanied by an attestation sheet, where the commission enters conclusions about the certification or non-certification of the employee. The review is drawn up in the number of copies provided for by the certification procedure and the relevant internal regulations of the organization. Usually one copy is enough, which must be familiarized with the employee against signature.

The document can be based on the forms of reviews for civil servants provided for by the certification provisions approved by the relevant departments.

Here is an example of filling out a review for a certified employee, developed on the basis of departmental forms:

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For a review of a municipal employee subject to certification, you can download a sample developed for municipal employees of the Moscow region.

A review form for a certified employee of the PFR system can be downloaded.

And you can download, for example, a review form approved by the Ministry of Economic Development on the performance of official duties by a civil servant subject to certification for the certification period using this link.

Useful book municipal service issue No. 8

RECOMMENDATIONS for writing a review A manager's review is the main document characterizing a municipal employee. According to clauses 2.5, 2.6 of the Regulations on the certification of municipal employees of the city of Kemerovo, during the certification, the immediate supervisor of the municipal employee provides a reasoned review of the performance of official duties by the municipal employee during the certification period.

The reasoned review is accompanied by information about the assignments completed by the municipal employee during the certification period and the draft documents prepared by him, and if necessary, the municipal employee has the right to provide additional information about his professional work activities in response to the review of his immediate supervisor. Thus, the preparation of a manager's review must include the following steps: 1) a municipal employee must prepare an annual report on professional performance for each year of the three years of the certification period or a general one.

If there are no annual reports, then the report is compiled on the basis of the reports of the structural unit; 2) on the basis of annual reports, prepare information on assignments completed during the certification period and draft documents prepared. If in the review itself on the assessment of the performance of official duties, information about completed assignments and draft documents prepared by the municipal employee is presented in full, then the information may not be attached as an appendix to the review. It is advisable to compile information in the case where a municipal employee carried out instructions, for example, from senior managers, worked in work groups, etc.

- not in the areas of activity of their division. A municipal employee who does not agree with the assessment of his immediate supervisor has the right to write an explanatory note regarding the manager’s review. When filling out points to assess the professional and personal qualities of a municipal employee provided for in the review, you can use the following criteria: 1.

Interregional Father's Committee

How to write a character reference A character reference for an employee is drawn up on the organization’s letterhead (A4 sheet format), by his immediate superior or an employee of the HR department and signed by the director or an authorized person. Structure of writing a characteristic: title - details of the organization, date of writing the characteristic, in the center the name of the document (the word CHARACTERISTICS); personal information about the employee - this section will be the first paragraph in the document, it indicates in whose name the reference was issued (full full name of the employee), year of birth, education received by the employee; characteristics of work activity - in this section you need to write the date of employment of the employee in the organization, brief information about career growth, indicate a list of the most significant results that the employee achieved; assessment of various qualities of an employee - namely, assessment of personal, business and psychological qualities, level of performance and professional competence of the employee, as well as information about incentives, rewards or penalties. For example: the personal qualities of an employee can be expressed in his relationships with the workforce, in the level of general culture, etc. To assess professional competence, it is necessary to take into account the employee’s work experience, level of professional knowledge, ability to self-educate, knowledge of regulations and legal acts, general erudition, etc. an employee’s business qualities are assessed based on his analytical abilities, ability to maintain business relationships with colleagues, ability to plan work, exercise leadership functions and control the implementation of assigned work, etc. When assessing an employee’s performance, his activity in performing assigned tasks, his ability to organize the work process, the quality and timing of the work performed, as well as behavior in non-standard (complex, stressful) situations, the effectiveness of decisions made, and the ability to take responsibility based on the results of work are taken into account. conclusion - this point is indicated only in the external characteristics, in which it is necessary to write the purpose of compiling this document. For example: “The characteristic is given for presentation at the place of request.” —————————————————————————————————— Full name characteristics – date of birth, last place of work and position, length of financial activity. During his work, FIO has established himself not only as a disciplined and careful worker, but also as proactive and capable of taking responsibility in making decisions on complex issues within his competence. He has proven his abilities in organizing the work of his subordinates. Constantly monitors current changes in the regulatory framework, and also aims to improve his professional qualifications. Fully adheres to corporate norms and rules, has excellent business communication skills. He is hardworking, has a high capacity for work, and in every possible way supports the work of the company in difficult moments, including after school hours. Based on its personal and business qualities, the full name is a worthy candidate for receiving the qualification certificate of the Institute of Professional Accountants of Russia “Professional accountant - chief accountant, expert accountant (consultant)”. Full name Signature Seal ——————————————————————————————- CHARACTERISTICS Full name ___________________________, born on ______________, has been working in ________________________ as _____________________________________ since “___”______________ 2010. During the time he worked at our enterprise, he established himself as a specialist who is well versed in his specialty. Applies his knowledge in practice. He approaches his work with initiative and completes it efficiently and on time. Shows a desire to improve the level of his professional knowledge and education. Participates in the social life of the team. He is respected by the team with whom he works directly. In communication he is even and modest. Violations of safety regulations and labor regulations are not permitted. The characteristics are given for presentation to ___________________________________ Director ________________ Full name —————————————————————————————- CHARACTERISTICS for the chief accountant of Horns and Hooves LLC Petrov Petr Petrovich Petrov P.P. born in 1900, graduated from Moscow State University in 1917 with a degree in reindeer herding, has a higher education. From 1918 to the present, he worked at Horns and Hooves LLC in the following positions: secretary to the manager, head of the personnel department. During his work, he proved himself to be a qualified specialist. He is a true professional, skillfully manages the department entrusted to him, and enjoys well-deserved respect among employees. P.P. Petrov constantly improves his professional level: he studies legislative and regulatory documents on issues of working with documentation, reads special literature on issues of working with official documents, takes responsibility and seriousness in fulfilling his official and other duties assigned to him by management. The management of the organization highlights the constant desire of P.P. Petrov to professional growth: this employee is currently receiving a new professional education in the specialty “law”. For his conscientious attitude to work, he was awarded the medal “For the Conquest of Space.” In communication with colleagues he is attentive and friendly. During my work, I introduced specific proposals that had a beneficial impact on the company’s work. The characteristics were issued for presentation at the place of request. General Director D.A. Medvedev ———————————————————————————————————— CHARACTERISTICS Marina Nikolaevna Svetlova worked at OJSC “Publishing House “Luch”” with 04/02/2001 to 12/09/2004 as a senior proofreader. Her responsibilities included the following: proofreading edited manuscripts, reading proofprints, checking the correspondence of the typed text to the original, checking the completeness of manuscripts, ensuring the unification and correctness of the text and other elements of the publication. During her work, M. N. Svetlova established herself as a highly qualified specialist, and was responsible and conscientious in the performance of her official duties. M. N. Svetlova is disciplined and constantly improves her professional level. In 2003, she completed advanced training courses at the Moscow State University of Printing Arts. M. N. Svetlova is friendly, sociable, and enjoyed the well-deserved respect of the employees of the Luch Publishing House. Gene. Director of OJSC "Publishing House "Luch"" Signature E. A. Korobov ——————————————————————————————————— Employee performs a large amount of work, always meets deadlines, and manages to attend all meetings, prepare required reports in a timely manner and get acquainted with the reports received by him. The volume of work he performs demonstrates his high professionalism and dedication to the company. The employee is distinguished by the ability to analyze facts, collect the necessary information and, based on this, make informed decisions. The employee demonstrates the ability to consider different options and make the right decision. He learns quickly and knows how to look “at the root” of a question and separate the important from the unimportant. Even if the manager does not always agree with his decisions, he always treats them with respect. Colleagues rely on the employee's ability to analyze situations and make decisions and often turn to him for advice. The employee knows how to plan his work and set goals. Sets priorities correctly. Rarely leaves things to the last minute. Attentive not only to the task as a whole, but also to the details of the work. As soon as a decision is made in the organization (even if the decision is made in another department), the employee evaluates the possible consequences, clarifies the details and modifies his work plans in accordance with the new requirements. Often his questions and comments turn out to be useful not only for him, but for the entire organization. The employee works well not only in normal situations, but also in stressful situations, and always maintains optimism, self-control and a positive attitude towards work and colleagues. No one has ever seen him “lose his temper.” When things go wrong, he maintains his composure and reassures those around him with his behavior. His maturity and ability to control emotions is one of the reasons why colleagues are eager to work with him on projects.

All about personnel certification with an example of the Regulations and a test

Chapter 14. PROTECTION OF EMPLOYEE PERSONAL DATA This is important: This document is taken from the ConsultantPlus system (see description) Buy the ConsultantPlus system Order a free demonstration of the ConsultantPlus system

An example of filling out a review for a certified employee

When I worked in a research laboratory, I loved writing feedback to my trainees. One day, a student’s supervisor (who, as it turned out, had read my review) called me personally and started asking whether the student had really proven himself so well in just one month. “With such a characteristic, he can be promoted to minister!” he said and burst into a roar of laughter.

The ability to avoid conflict situations in the team; balance and self-control when resolving conflicts. 3.3. Discipline, diligence, perseverance in seeing the work started to completion. 3.4.

The personal data includes the employee's surname and initials, year of birth, and education. The educational institution and the terms of study in it are written in full. If there are several educational institutions, then they list all of them indicating the specialty received. You can also note your academic achievements: a diploma with honors, an academic degree.

Characteristics for employee certification

1.1. She has established herself as an employee who has excellent knowledge of the documents regulating her work activities: the Labor and Civil Codes of the Republic of Belarus, Decrees of the President of the Republic of Belarus, resolutions of the Ministry of Labor and Social Protection of the Republic of Belarus, decisions of the Constitutional Court of the Republic of Belarus, etc.

Negative review. The employee is actively involved in various projects and devotes a lot of time and effort to them. Unfortunately, efforts do not always lead to the real measurable results that the manager expects from him. A number of important tasks (examples) were not given sufficient attention.

On the official website, the “Personal Account” service was launched in April 2021. Your personal account is a special section in which registered users will be able to receive comprehensive answers to all their questions, and will also be able to receive a wide range of services and opportunities.

We recommend reading: Is it necessary to register a mini tractor in Belarus?

Sample employee review form

Evgeniy Evgenievch is highly respected by the team of our company, colleagues consider him a true comrade, he is very responsive and friendly, management values ​​him as a good employee. Evgeniy Evgenievich perfectly communicates with partners and clients of our organization. Everyone notices his politeness and courtesy.

An emotionally positive attitude towards people largely depends on the specific experience of this individual, on the history of her relationships with people. The positive or negative experience of these relationships clearly shapes their corresponding system. 3.

It takes into account both the variable range of responsibilities, the characteristics of executive and labor discipline, and also indicates interactions with colleagues, not to mention compliance with the law, both at the federal and local levels.

If the employee does not agree with the description

Therefore, the review by the author of the testimonial should be extremely unbiased and cover reliable facts. To formulate a more correct certification, the opinions of colleagues, the results of tests of business skills by an expert commission and the employee’s self-assessment are taken into account.

The activities carried out within the framework of the position that the person fills are subject to assessment. Line managers have information regarding ongoing monitoring. The professional suitability of the person is assessed.

Sample characteristics of the director of a cultural center

Important Characteristics of the head of the Rassvetovsky rural House of Culture Lyudmila Aleksandrovna Panevkina. Lyudmila Aleksandrovna has been working at the Rassvetovsky House of Culture for 15 years. Secondary specialized education. Graduated from the Tobolsk School of Arts and Culture named after A.A.

Alyabyev, who specializes in teaching and organizing cultural and leisure events. For 8 years she held the position of specialist in youth work, for 5 years she worked as the artistic director of the Rassvetovsky House of Culture. Since 2012, head of the cultural center. Takes an active part in school, district and regional events. She has proven herself to be a responsible and conscientious worker and leader. The workers of the House of Culture have friendly relations with each other, thanks to her organizational skills and communication skills, she is a mentor, friend and adviser. Lyudmila Alexandrovna enjoys authority and respect among her fellow villagers. The eldest is a student at Tyumen University, the middle and youngest are studying in grades 3 and 8. Tatyana Gennadievna is a caring and loving mother. She actively takes part in the social life of the school. She was elected chairman of the parent committee of the governing council of MAOU Rassvetovskaya Secondary School, an observer at the Unified State Exams and a member of the Voluntary People's Squad, as well as a member of the local Election Commission. Characteristics of a specialist in working with youth of the Rassvetovsky rural House of Culture Tatyana Fedorovna Sozonova. Tatyana Fedorovna has been working at the Rassvetovsky House of Culture for 2 years. Secondary specialized education, graduated from Tyumen Pedagogical College with a degree in primary school teacher. She worked at the Rassvetovskaya school for 26 years, and at the Skazka kindergarten for 2 years. Rassvetovsky Palace of Culture. She has proven herself to be a responsible and conscientious worker. Tatyana Gennadievna is a talented screenwriter and director of cultural and leisure events. He knows how to interest and captivate children in his circle work. He has certificates of honor and gratitude. Artistic. Loves to sing and dance. The workers at the House of Culture have good relationships. Tatyana Gennadievna enjoys authority and respect among her colleagues. The character is sociable, purposeful, cheerful. Favorite activity is sports. He has been playing table tennis for many years. Takes an active part in district, regional and zonal competitions. Has medals and certificates. He writes poetry and enjoys knitting. Married. Relationships in the family are friendly and respectful. Parents and heads of the Isetsky district for raising their children. Tatyana Gennadievna has three daughters. A close relationship has been established between the House of Culture and other organizations. He knows how to interest and captivate children in his circle work. He has certificates of honor and gratitude. Artistic. Loves to sing and dance. The character is sociable, purposeful and cheerful. Married. Relationships in the family are friendly and respectful. Has 2 sons: one goes to the preparatory group of kindergarten, the other is in 5th grade. She is an active assistant in organizing leisure activities in kindergartens and schools. She is a member of the parent committee and was elected as an observer at the Unified State Exams. For two years he has been the chief of staff of the Voluntary People's Brigade. Member of the United Russia party. Characteristics of the methodologist of the Rassvetovsky rural House of Culture Tatyana Gennadievna Bayakhmetova Tatyana Gennadievna has been working at the Rassvetovsky House of Culture for 8 years. Secondary education. She worked on the Lenin collective farm for 18 years. Full name of the organization Where required Legal address Email address Characteristics of Ivan Trofmimovich Ivanov Ivan Trofimovich Ivanov, born in 1961, has been working at the Palace of Culture in the city of N, Leningrad Region, since August 29, 1984. Higher education. In 1984 he graduated from the Institute of Culture with a degree in “Methodologist and organizer of cultural works.” Married. Has two sons and a daughter. Ivanov L.T. hired immediately after graduation as a methodologist. On January 11, 1986, he was appointed senior artistic director. His official responsibilities include: organizing cultural events; organizing and staging concerts; in almost all concerts, Ivan Trofimovich takes on the mission of entertainer. Under his control, concert and performance work outside the city and organization of leisure activities for the population are also carried out. Komogortseva Lyudmila Mikhailovna has been working in the education system of the municipal formation of the city district "Okha" for 29 years, the director of the municipal budgetary educational institution of additional education for children, the House of Children and Youth of the city of Okha - since 2000. Lyudmila Mikhailovna is a creative, proactive and competent leader. She skillfully and competently resolves issues of the functioning and development of an educational institution. The House of Childhood and Youth is included in the All-Russian Book of Honor register as an institution that, through its activities, contributes to the socio-economic development of the Okhinsky urban district, and in the national register Leading Educational Institutions of Russia - 2009. In 2010, the House of Childhood and Youth became the winner of the municipal competition “Best educational institution in the Okhinsky urban district.”

Letter of recommendation: examples, sample, instructions for writing

Issues discussed in the material:

1. What is the meaning and advantages of a letter of recommendation
2. Who exactly writes the recommendation?
3. Conditions for a proper letter of recommendation
4. Letter of Recommendation Examples
5. Sample Letter of Recommendation
6. Rules for writing a letter of recommendation for companies
7. How to write a letter of recommendation in English (and when you might need it)
8. 4 Mistakes That Will Ruin Any Letter of Recommendation
9. Final nuances of writing a letter of recommendation

A letter of recommendation is a document that many organizations request from those looking for a new job. After all, it significantly contributes to understanding who exactly came to the employer and what to expect from him.

Often, a specialist draws it up personally, after which he simply assures it with the director, although this should be done in any case, taking into account the norms and subtleties of business correspondence. We will talk about all this in detail further.

What is the meaning and advantages of a letter of recommendation

A letter of recommendation (recommendation) is a document that describes a person’s professional skills and business qualities.

It states:

• information about qualifications, level of responsibility in relation to the tasks set by management;
• human communication skills, the ability to interact with colleagues, partners and clients;
• speed of acquisition of new skills;
• level of achievements, awards, etc.

In some cases, the letter of recommendation talks about the employee’s personality traits if they are related to his professional tasks.

A letter of recommendation, if written in a positive manner, often helps a person find a decent job in a short time.

The document must be certified directly by the former boss. In addition, the head of the entire enterprise can also put his signature. If we are talking about a small organization, then the general director signs the letter.

Legally, a recommendation has no effect on hiring.

However, in real life, large enterprises, in order to reduce the risk of hiring an unreliable employee, strive to collect the maximum amount of information about him.

With the help of a work book you can only prove the existence of work experience. Therefore, a letter of recommendation is used as confirmation of a citizen’s professional suitability.

This characteristic allows you to understand what business qualities a person has, what he can do, and how responsible he is about his work.

The recommendation may contain other information about the applicant. For students, a letter of recommendation is key.

In this case, the teacher guarantees that the graduate of the educational institution has sufficient qualifications for employment.

Thus, a recommendation describing the merits of a specialist performs the following tasks:

• Increases the employer's trust in a potential employee.
• Increases the applicant's chances of getting a job in a more attractive position.
• It is a guarantee of the employee’s professionalism.

Who exactly writes the recommendation?

The recommendation is issued on behalf of the general director of the organization from which the employee is leaving.

In this case, the text of the letter is written by the immediate supervisor of the former employee. This could be the head of a department, workshop or site.

In some cases, a personnel officer or company secretary is assigned to draw up a document. If the company is small, then the director draws up a letter of recommendation independently.

The person responsible for creating the recommendation must know well the employee for whom the document is being prepared.

In any case, he is required to make the characterization as objective and fair as possible in relation to his former colleague.

Even if the text is drawn up by a line employee, the document must be signed by someone who occupies a higher position. Only in this case will a letter of recommendation be of value.

What actions need to be taken to get a recommendation?

Make an official request to the head of the organization, in which you state your request to prepare a letter of recommendation.

As a rule, management reviews such applications quickly and it takes approximately three days to complete the document.

Does the law require employers to provide letters of recommendation to employees who quit?

The Labor Code does not require organizations to issue such a document to former employees.

Therefore, the employer has the right to independently decide whether to issue recommendations for its employees.

To make management more willing to meet you halfway, try to build harmonious relationships with your colleagues and boss. Subsequently, you will easily receive the necessary paper, in which you will most likely be characterized favorably.

Does an organization have the right to require letters of recommendation from applicants?

The employer has the right to make decisions regarding the issuance of recommendations to its employees. But he may also require a letter of recommendation from a candidate for a vacancy from a previous place of work. If you are faced with a similar situation, do not argue with a company representative. It is in your interests to meet him halfway and acquire the necessary document.

If you receive a good review from a previous job (or better yet, from several), your chances of landing an attractive position will increase significantly.

Conditions for a proper letter of recommendation

Abroad, letters of recommendation have long become the norm. In Russia, this trend is only gaining momentum. People with a narrow specialization, such as financial advisors or caregivers, try to take references from all their jobs to improve their portfolio. Reviews from previous employers often play a decisive role in finding a job.

To correctly format a letter of recommendation, management needs to familiarize itself with similar examples. When compiling, you should pay attention to some requirements:

• adhere to a business style;
• If a letter of recommendation is written by a manager, it is advisable to use the organization’s letterhead. If the document will be read by a specific person, at the beginning of the letter you can address him by name;
• It is better to refrain from metaphors and other artistic devices;
• the letter must indicate all the skills and knowledge that the employee has. This will help the new manager understand whether the candidate is suitable for the stated position;
• Ideally, place the text on one sheet of paper;
• at the very end write the contact information (telephone and email address) of the compiler. The new employer may need this data to confirm the specified information about the applicant;
• the letter will sound convincing if it lists the person’s specific achievements in his previous job. For example, you can indicate how much sales have increased or note how quickly and competently the employee compiled documents.

The writer decides what the content of the letter of recommendation will be. However, we advise you to familiarize yourself in advance with the options that have been prepared for different specialists.

Sample Letter of Recommendation

Any recommendation must contain objective and complete information about an individual (applicant) or legal entity (organization).

As a rule, in the letter the recommender expresses his opinion about the employee and is ready to vouch for him. The employee can use such feedback to present during an interview at a new job.

The recommendation may be made on behalf of a specific person or business.

The recommendation must include the following information:

1. Title - title.
2. In what capacity the recommender knows you and for how long.
3. Period of work in the organization, vacancy, job responsibilities. For example, “from such and such to such and such I worked in...” or “was a participant in the project in the position of...”.
4. Description of the applicant's personal qualities, strengths and achievements.
5. The recommendation must be written on the official letterhead of the enterprise. The text is certified by the head. It is not necessary to put a stamp, but it will not be superfluous.
6. Information about the recommender and ways to contact him (full name, position, phone number).

In Russia, it is customary to indicate the title “Letter of Recommendation” in the document. And this requirement is almost always met. In the US, on the other hand, such a headline is rare.

In terms of format, the recommendation resembles a cover letter: first write the address, the date the document was compiled, and then the appeal.

Usually the address is the phrase “To whom it may concern,” which is equivalent to the Russian expression “To interested parties.”

letter of recommendation

letter of recommendation

Letter of Recommendation Examples

1. A letter of recommendation was issued to Alexander Sergeevich Ivanov
   The employee held the position of project manager in our organization. His responsibilities included managing the company's projects, conducting negotiations, interacting with partners, and searching for temporary employees. In addition, A.S.

   Ivanov prepared reports for the company's business director. While working on two projects, the employee achieved an increase in income by 7% and 9%. He has established himself as an active, responsible and competent specialist.

   Without a doubt, we are ready to recommend him for the same position in another organization.

Source: https://blog.molodost.bz/advanced/rekomendatelnoe-pismo/

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[email hidden] Posted by 966 Reputation:

February 9, 2012, 19:23 No ratings Is it necessary to indicate in the certification characteristics: Complies with the position held (does not correspond to it) Signed by the immediate supervisor?

Is the director's signature required? I want to draw the moderator's attention to this message because:

A notification is being sent.

[e-mail hidden] Belarus, Minsk Posted by 9516 Reputation: February 9, 2012, 10:19 pm 12. For each employee subject to certification, the head of the structural unit prepares and signs a characteristic with which this employee must be familiar (characteristic for the employee specified in part two of paragraph 7 of this Model Regulation, is signed by the head of a higher state body (organization) or an official authorized by him, for the employee specified in part three of paragraph 7 of this Model Regulation - by the head of the organization).

The characteristics of the employee subject to certification, together with the job description, are submitted to the certification commission no later than 10 days before the start of certification. The characteristics must contain an objective assessment of the employee’s practical activities, his professional, business and personal qualities.

In order to increase the efficiency of an employee’s practical activities, his professional level, and stimulate career growth, the characteristics may contain recommendations. In case of disagreement with the characteristics proposed for review, the employee subject to certification sets out the reasons for his disagreement at a meeting of the certification commission.