How is maternity leave indicated on the time sheet?

How are working hours recorded?

It is imperative to take into account staff working hours.
As a rule, standard forms of accounting forms are used for this purpose - time sheet form T-12 and T-13. There are two ways to count working hours:

1. Mark with special designations only days other than the usual fully worked days (time off, absenteeism, vacations, sick leave, maternity days, business trips, absences for various reasons, incompletely worked days).
2. Provide designations for all calendar days of the month, including weekends and regular attendance.

The organization itself chooses a convenient method for recording employee working hours.

The codes that are entered in the report card can be expressed in the form of numbers or letters.

You can add your own designations to the list depending on the specifics of the company.

Filling out the timesheet is carried out on the basis of an order, in particular, to indicate the period of maternity leave, the basis is an order for leave under the BiR.

An employee going on maternity leave also requires entering an alphabetic or numeric code.

A maternity leave is issued on the basis of a sick leave certificate for pregnancy and childbirth. For days of temporary disability due to illness, code B or 19 is used. However, for a certificate of incapacity for work opened in connection with pregnancy, other codes are used.

How is maternity leave designated in BiR:

• P – letter code;
• 14 – digital code.

Any designation can be used. It is entered for each day you are on maternity leave. If the duration of vacation is 140 days, you need to mark P or 14 for each, including weekends (Saturdays and Sundays).

In the part of the cell where the number of hours is noted, dashes are added for maternity days.

Upon completion of maternity leave, maternity leave begins; this maternity period is designated as follows:

• OZH – letter code;
• 15 – digital code.

Read about the designation of maternity leave here.

If a worker wishes to interrupt her maternity leave early and go back to work, then from the moment she leaves, codes I or 01 are entered on the timesheet for attendance, B for days off.

If a maternity leaver goes on part-time work while on maternity leave, then in the cells of the working time sheet two designations are entered through a fraction: the first will indicate reporting to work, the second will indicate being on maternity leave. For example, the marks could be: I/OZH or 01/15. The cell below indicates the number of hours worked.

The time sheet is maintained to perform a number of functions:

• control of working and non-working time;
• checking compliance with the work schedule by recording lateness and absences for various reasons;
• calculation of earnings for employees of the enterprise, proof of the correctness of calculations;
• obtaining information for the necessary reporting;
• the basis for imposing disciplinary sanctions on an employee due to violation of the work and rest regime.

The timesheet contains information about the days actually worked by employees.

A unified form (T-12 or T-13) implies the reflection of information on recording visits to the enterprise for each employee. The title page of form T-12 contains information about all designation codes that are used when filling out the timesheet.

The two types of codes (alphabetic and numeric) are used equally. In addition, the local acts of an enterprise may stipulate the use of a mixed type of filling out a document, as well as other proprietary designations.

The timesheet reflects information about the days actually worked by employees.

How are sick leave designated?

If the employee was present at production all working days, then filling out the timesheet is quite quick and easy. But how to correctly reflect employee absences and sick leave?

First of all, you should know that the basis for recording sick leave is a special form of sheet, which is issued by a medical institution. In this case, the medical institution must have the appropriate certification and the right to issue the document.

Based on sick leave, the employee is assigned a benefit not from the main wage fund, but from the insurance fund. The amount of payments depends on length of service.

If an employee has a total length of service of more than 8 years, then he receives 100% payment for such days from his salary.

Sample certificate of incapacity for work (download)

Information on filling out the form (back side)

Payment of temporary disability benefits (Article 7 of this law)

The sick leave form is uniform throughout the country and has several levels of protection against counterfeiting. The form must include the following information:

• name of company;
• enterprise code;
• name of the medical institution;
• start and end date of the sick leave period;
• details of the doctor who issued the sheet.

The employee does not have the right to independently fill out such a document or make any adjustments.

This sheet must be handed over to the person keeping the time sheet and provided to the accounting department. Subsequently, this document is transferred to the FS, according to which calculations are made for those days on which the employee was absent due to illness.

Several periods may be reflected on the sick leave certificate. Each period of incapacity must be confirmed by a doctor’s signature.

If there is not enough space in the document, that is, all the lines have been used, and the employee still cannot start work, the doctor is obliged to issue a new sheet.

In this case, the employee will have only one document in his hands - the last one. In it, the doctor indicates the general period of incapacity for work, indicating the start and end dates.

Filling out a certificate of incapacity for work

For quick control and accounting of such sheets, a special coding system has been created. Therefore, basic data is entered into the sheet using codes. If an error or typo is made when filling out a document, the automatic code reading system may not miss such a sheet.

The decoding of the codes is reflected on the reverse side of the LN. They include 2 or 3 digits.

The sick leave must indicate the reason for the disability.

The medical institution that issued such a document must retain a tear-off form.

If such a document is filled out incorrectly, the fiscal service may invalidate it, thus depriving the employee of the right to benefits. In this case, the company will be required to pay compensation to the employee.

That is why the responsibility for checking the document rests with the HR department employee.

Only an institution that has the appropriate license can issue such a document.

But LN issued by a paramedic, ambulance station, or other medical centers are considered invalid and cannot be accepted as confirmation of an employee’s absence due to disability.

If an employee provides sick leave that does not meet the stated requirements and cannot bring another document, absenteeism without a valid reason should be entered in the timesheet column.

Designation in the timesheet: parental leave

Each organization takes into account the working time worked by staff, rest periods, and absences. This information allows you to correctly calculate employee salaries.

For this purpose, special forms of accounting documents - timesheets - are filled out. The period of maternity leave should also be noted on this form.

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The accounting of personnel working hours at the enterprise is carried out in a special timesheet form using alphabetic or digital designations.

A time sheet is a form that contains information about working days for each employee, as well as absences from work for good or bad reasons. It can be maintained in two ways: All data on the presence or absence of employees is maintained daily. Data is entered into the timesheet in case of deviation, i.e.

in case of absence, no-show, lateness, etc. Based on the information in this document, salaries are calculated for all company personnel. It allows you to monitor compliance with labor discipline, as well as the standard length of the working week, the duration of overtime work, and the performance of duties on weekends.

For the period of maternity leave, separate designations are provided, which are affixed for each day the woman is absent from work.

Leave granted to pregnant employees in accordance with Article 255 of the Labor Code of the Russian Federation is noted in the working time sheet, and maternity leave in accordance with Art. 256 Labor Code of the Russian Federation.

It is possible that an employee on maternity leave will work part-time. If this is so, then when recording her visits in the report card, the “double” code I (01) and OZH (15) will be used. These codes can be specified in one cell of the timesheet using the “/” symbol (for example, Я/Ож or 01/15), or you can add an additional line to the timesheet form.

In the report card, opposite the name of the employee who is on maternity leave, the designation (P or 14) is indicated, and the fields where the number of hours worked is recorded remain empty.

In order to note maternity leave on the report card, you need to have a documentary justification, this is the order of the manager.

For the period of maternity leave, separate designations are provided, which are affixed for each day the woman is absent from work.

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How are working hours recorded?

The time sheet is maintained to perform a number of functions:

• control of working and non-working time;
• checking compliance with the work schedule by recording lateness and absences for various reasons;
• calculation of earnings for employees of the enterprise, proof of the correctness of calculations;
• obtaining information for the necessary reporting;
• the basis for imposing disciplinary sanctions on an employee due to violation of the work and rest regime.

The timesheet contains information about the days actually worked by employees.

Important! The form developed by Goskomstat is not mandatory, but is recommended for use. Employers, if necessary, have the right to develop the form themselves and use it in their work.

A unified form (T-12 or T-13) implies the reflection of information on recording visits to the enterprise for each employee. The title page of form T-12 contains information about all designation codes that are used when filling out the timesheet.

The two types of codes (alphabetic and numeric) are used equally. In addition, the local acts of an enterprise may stipulate the use of a mixed type of filling out a document, as well as other proprietary designations.

Which timesheet form is most convenient to use for filling out?

The form of the report card does not matter, you can choose the form approved by the Decree of the State Statistics Committee of Russia dated No. 1 (form T-12, form T-13), you can use the form approved by order of the Ministry of Finance of Russia dated No. 52n.

Form No. 52n (F.0504421)

Download

In general, if you work in a commercial organization, you can independently develop and approve your own form with your own alphabetic or numerical designations, no one prohibits this, the main thing is that it is in fact.

How to designate maternity leave?

Leave granted to pregnant employees in accordance with Article 255 of the Labor Code of the Russian Federation is noted in the working time sheet:

• letter designation - P,
• in digital format - 14.

Situations may arise when an employee, while on maternity leave, additionally carries out work on a part-time basis. Then visits in the report card are indicated as follows: I (01) - work during the day, OJ (15) - leave to care for children under 3 years old. The codes are marked in one cell through the “/” symbol, or an additional line is filled in in the working time sheet.

In the report card, opposite the name of the employee who is on maternity leave, the designation (P or 14) is indicated, and the fields where the number of hours worked is recorded remain empty.

In order to note maternity leave on the report card, you need to have a documentary justification, this is the order of the manager.

Sample designation of maternity leave and child care in the T-13 report card:

Filling rules

When compiling a visit record sheet, you should adhere to certain standards:

1. Changes regarding personnel (hiring a new employee, going on maternity leave, changing surnames) are indicated on the basis of an order;
2. The timesheet is printed on a computer or filled out with blue (black) ink in one copy;
3. The timesheet must be opened in the current month (no later than the 2nd or 3rd day), and closed on the last day of the month;
4. Each employee is filled in on a separate line, the full last name, first name and patronymic are written down to avoid confusion with namesakes;
5. The horizontal cells opposite the full name of the staffing unit contain information about hours worked;
6. One column equals one calendar day;
7. Attendances and absences should be noted on the report card daily, based on orders from the manager and memos;
8. If errors in filling out are found in the closed report card, then an adjustment form is drawn up with the changes made.

After filling out all the fields, the responsible employee indicates his position and signs in the required fields with the explanation of his last name. The document is approved by the head of the company indicating his position. At the end, the date of compilation of the form is indicated.

HR specialists should distinguish between the types of letter codes for sick leave:

• B - a regular certificate of incapacity for work is noted;
• P - indicates sick leave for pregnancy and childbirth, including the adoption of a child;
• OZH - parental leave is noted.

The absence of an employee due to being on maternity leave is necessarily indicated in the accounting sheet with special codes: P or 14. Their list is given on the title part of the standard T-12 form.

For each maternity day until the employee goes to work, the necessary designation is given without indicating the number of hours.

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Filling rules

Each category is assigned its own code. Therefore, in order to fill out the document correctly, you need to select the correct letter designation of the situation and enter it in the appropriate column.

When designating a sick leave report, the person responsible for filling it out must have a supporting document on hand. In a situation where the employee has not yet returned to work, and the time for submitting the report card has already arrived, you can put the appropriate mark in the document, but later you need to check the data with the sick leave.

The time sheet is kept by the responsible person at the enterprise

If it turns out that the data differs, it will be necessary to create a new timesheet taking into account the adjustments.

The document cannot contain corrections. Handle color is black only. Or the LN can be drawn up by machine, but the data must be entered in capital block letters.

The form should not indicate the diagnosis of the disease. The doctor or receptionist who fills out the document enters only approved codes. Another designation is considered a gross error and cannot be accepted for transmission to the FS.

The form must be filled out with a black pen.

The form must be handed over to the accounting staff who are involved in payroll. Based on the coding, the accounting service of the enterprise determines how much sick leave should be accrued to the employee.

Algorithm for checking LN by accounting employees:

• check the form for compliance with standards;
• make sure that the reason for the disability is specified in the code;
• check the document formatting rules (filling out the organization’s data, code, pen color, absence of corrections);
• check whether the period of incapacity for work coincides with the working time sheet.

To check the correct definition of the period of incapacity, you can use the following table.

Table 2. Determination of the period of incapacity for work

Only if the document does not contain errors, corrections or other inaccuracies can the personal income tax be accepted for further transfer to the FS and calculation of benefits.

Conventions used when filling out a time sheet

Name of time spent

• How is working time recorded?
• What codes should be used to mark vacations up to 1.5 or 3 years? Sample T-13 with designations

Sample order for approval of your designations in the accounting sheet

The time sheet is used to record the days or hours of staff worked, as well as the period of absence from work. There are standard forms T-12 and T-13, which are actively used by enterprises for temporary work accounting. In order to simplify, codes have been developed, the explanations of which are given on the first sheet of the T-12 form; there are also designations for care leave up to 1.5 or 3 years of age of the child. The company can use these designations daily, noting all visits to work and absences, indicating the justification.

If desired, the company can choose another way to record working time - to indicate only days of absence from work. The developed codes allow you to accurately fill out the timesheet, clearly showing the time worked for all employees. Accounting can be maintained separately for departments or for the enterprise as a whole.

A person is usually appointed responsible who can assess who is at work and who is absent, for example, the head of a department or a personnel officer. Important!

All deviations from normal appearances are supported by documents.

Data for absence due to being on vacation for up to 3 years are noted on the basis of the manager, which, in turn, is formed after receiving it from the employee. The article describes typical situations.

To solve your problem - or call for free: - Moscow - - St. Petersburg - - Other regions - It's fast and free! On the title part of the form T-12 there are decoding codes for various reasons. Designation of parental leave for up to 3 years of age of a child:

• OZH - letter;
• 15 - digital.

Any of these designations can be used at the enterprise's discretion. Both mean absence from the workplace due to the child being on leave until the child is 3 years old. Maternity leave and maternity leave should not be confused.

The latter denotes the time spent on maternity leave, this period is 140 and 194 days and is indicated by another code - P or 14. Upon completion and registration of care for up to 3 years, the days of OL or 15 are noted in the report card. Enter the number of hours for these transcripts no need. It is enough to enter the required code on all vacation days. For accounting purposes, you can draw up a time sheet using the T-12 or T-13 form.

When filling manually, T-13 is usually formed. In it, for each worker, an independent separate line is filled out, in which there is a field divided into cells according to the number of calendar days in the month. Each cell is divided in half: the code for the day is placed at the top, the number of hours at the bottom. Important!

In relation to care leave for up to 3 years, you do not need to put anything at the bottom; coolant or 15 is put at the top.

This code is noted for all days, including all holidays and weekends. If an employee goes to work early, then marks on the child care report card are not entered from the moment of return to the workplace. If the employee later expresses a desire to continue the rest, then the application is written again, an order is drawn up, on the basis of which the working time is already recorded in the time sheet.

Column 5 summarizes the results for the first and second half of the month. For persons on care leave for up to 1.5 or 3 years, dashes are placed in this column. The column for summing up the month is also crossed out - column 6. How to indicate leave up to 1.5 years in the time sheet, see the example below.

For this type of employee absence from work, the designation OJ or 15 is used; any of these indicators can be used to mark the days of child care. As soon as the employee returns to work on the first working day, the designation changes either to I, which means attendance, or to an empty field.

The last option is typical for the case when only deviations are recorded.

The article describes typical situations. To solve your problem - or call for free: - Moscow - - St. Petersburg - - Other regions - It's fast and free!

As for part-time workers, you have to assign 2 numbers to them at once, because a standard package of employment documents must be drawn up for them.

Working time will be counted separately for both personnel numbers.

1. At the end of each month, the personnel employee receives ready-made reports from the employees who kept the timesheets. His task will be to compare the information in the reports with information from the HR department.
2. The top lines in columns 5, 7 (form T-12) are filled in with data on the number of days that the employee fully worked. Important The bottom lines are for workers. time per period (in hours).

1. about reducing the number of working hours.
2. about overtime (initiated by the employer or the employee himself),
3. about an employee leaving for part-time work,

1. When entering information to calculate the salary amount in f. T-13:
2. When filling out f.
   T-12 report card, section two “Settlements with personnel for wages” for the same type of payment for all employees and corr. account used gr. from 18 to 22. If they are different for individual employees, gr.

   from 18 to 34.

3. Data on missed shifts, indicated in days, are coded and entered in the top line of the column; the bottom lines cannot be filled out.

• for the same payment and corr.
  accounts for all employees use the “Wage Type Code” and “Corresponding Account” above the plate with gr. 7-9 and gr. 9 (without filling gr. 7.8);
• for various payments and corr. accounts for employees apply gr.
  7-9.

If a driver works at certain hours every day, working time is calculated in days, and on holidays - in hours.

Irregular working hours The standard number of working hours not worked should be recorded. The management team confirms that the subordinate is at the workplace.

1. From (04) – hours of overtime work. An order must be drawn up addressed to the manager regarding the need and approval of work beyond the norm. The document on overtime work is signed by the employee and confirmed by the access service.
2. K (06) – business trip. An order regarding the need for field work is drawn up, which is signed by the employee. At the same time, sometimes they issue a certificate and assignment for sending on official assignments. A report is drawn up upon arrival.
3. OT (09) – annual paid rest (basic). The HR department is entrusted with the function of drawing up an order with the signature of the employee himself.
4. OD (10) – additional paid rest, which is provided for by current legislation (regulations or collective agreement).

UD 13 Additional leave due to training without pay P 14 maternity leave. An order is drawn up, which is signed by the employee himself. OJ 15 Parental leave UP TO 16 Leave without pay

It can reflect settlements with employees regarding wages.

But if the company conducts settlements with personnel as a separate type of accounting, section 2 simply remains empty. There are two ways to fill out the timesheet:

1. filling in by deviations - only lateness and no-shows are noted.
2. continuous filling - all appearances and absences are recorded every day;

Let us give as an example instructions for filling out the T-13 form using the continuous filling method.

1. 8 digits for legal entities;
2. 10 digits for individual entrepreneurs.

1. The date of compilation is usually the last day of the reporting month.
2. The document number is assigned in order.

Time sheets are submitted per month - the period from the first to the last day of August in our case.

A separate line is filled in for each department employee.

1. Last name and position of the employee.
2. Serial number in the report card.

1. A personnel number is assigned to each employee and is used in all internal accounting documents.
   It is retained by the employee for the entire period of work in the organization and is not transferred to another person for several years after dismissal.

To fill out information about employee attendance and absence, abbreviated symbols are used.

You will find a list of them at the end of the article in a separate paragraph. In our example for employee Petrov A.A. 4 abbreviations used:

1. K - business trip;
2. I - attendance (in case of attendance, the number of hours worked is recorded in the bottom cell);
3. On a weekend;
4. OT - vacation.

1. In the 5th column indicate the number of days and hours worked for every half month.

1. In the 6th column - the total number of days and hours for the month.

The payment type code determines the specific type of cash payment, encrypted in numbers.

For a complete list of codes, see the end of the article. The example uses:

1. 2000 - salary (wages);
2. 2012 - vacation pay.

1. Corresponding account is an accounting account from which costs for a specified type of remuneration are written off. In our case, the account for writing off salaries, travel allowances and vacation pay is the same.

1. Column 9 indicates the number of days or hours worked for each type of remuneration.
   In our case, the days of attendance and business trips are entered in the top cell, and the days on vacation are entered in the bottom cell.

If one type of remuneration (salary) is applied to all employees during the month, then the code of the type of payment and the account number are written at the top, columns 7 and 8 are left empty, indicating only days or hours worked in column 9. Like this: Columns 10– 12 contain the reason code for absence and the number of hours of absence.

In our example, the employee was absent for 13 days:

1. 3 days - due to a business trip;
2. I was on vacation for 10 days.

The accounting sheet is signed at the end of the month:

1. personnel worker.
2. head of department;
3. employee responsible for maintenance;

Before marking vacation on your time sheet, it is important to know the following points:

• Determine the total number of days and hours worked. The specialist must summarize the numbers noted in the second line of columns 4-6, and write the results in columns 5 - 13.
• Write the code in the top row of the table on the days the employee is absent.
  If the reasons for absence are unknown or it is impossible to confirm them with a doctor’s certificate, the code “NN” is entered.
• Select the accepted designation. In this case it is the letter "B".

If the organization is small and all work is carried out in the office, then the personnel inspector, accountant or other authorized person reports the employees. In the case where an enterprise has several facilities, it is much easier to timesheet employees directly at their places of work. Timesheets: rules for drawing up How to mark maternity leave on a timesheet?

• letter designation - P,
• in digital format - 14.

What should a HR employee know?

First, the timekeeper must have a clear understanding of the timesheet. The document itself is formed in the form of a table.

The names of the columns in the table include the following data:

• Full name of the employee;
• title of the position held;
• his personnel number; ,
• calendar days of the month;
• separate columns to indicate: the total number of days and hours of work; counting days of absence for specific reasons: regular vacation, sick leave, absenteeism, leave without pay, etc.

Accounting data in the timesheet is recorded daily until the end of the calendar month.

In the last days of the month, the total total is calculated and signed by the heads of the personnel department and departments.

The most important thing when putting digital and letter marks on the report card is to know the methodology for filling it out.

There are 2 types of record keeping regarding employee behavior at work:

• Continuous registration, in which all events are noted: vacation; half-holiday; hours worked; business trip, etc.
• Accounting for deviations in the work of employees, reflecting violations of the workers’ work schedule - unpaid leave, sick leave, absenteeism, etc. In this case, absence from work is not recorded in any way, and the box remains blank.

Control over the correct completion of timesheets is carried out by inspectors for compliance with tax legislation and labor law.

If they identify errors due to which wages were calculated incorrectly, they can impose an administrative fine.

Where can I apply for an electronic sick leave certificate? Information on the issue is in our article. How is sick leave calculated based on the minimum wage? Find out here.

conclusions

The time of maternity leave for a child up to 3 years of age is indicated in the report card with special code designations - OZH or 15. When going to work ahead of schedule for an incomplete day, the designations are as follows - OZH/Y or 15/01.

If an employee goes back for a full day, the vacation is terminated, and the time sheet is marked as “I” or “01”.

The period of maternity leave must be recorded in the report card. For maternity days, you need to enter an alphanumeric code: 14 or P for sick leave according to BiR, 15 or OZH for maternity leave.

If an employee goes to work part-time while on maternity leave, then two designations are entered through a fraction.

Free legal assistance

Without a doubt, this document is very important for every organization.

Then how long is this form stored?

Time sheets must be kept for a year.

This is established by law, and such norms must be observed.

During the office work process, the period of how long maternity leave lasts is reflected in the working time sheet. This is a universal form T12 and T13, where registration is carried out. On the first lines, next to the employee’s full name, write the letter “P” and the number combination “14”.

The remaining fields are left blank. Content

1. 3 Calculation rules
2. 2 Payments
3. 5 Design
4. 4.1 Statement No. 1
5. 4.2 Statement No. 2
6. 1 Maternity leave
7. 4 Samples
   4.1 Statement No. 1
8. 4.2 Statement No. 2

Maternity leave There is no such designation as maternity leave in the law. It means several types:

1. for pregnancy and childbirth;
2. child care up to 1.5 years old;
3. for child care up to three years old.

Moreover, the first two types are paid, but the last one will not be at the expense of the employer.

26 On Weekends Accounting for official holidays defined by law.

29 ZB Strike days are marked on the basis of documents indicating the legality of the actions taken. 30 NN Absences without valid reasons Without documents explaining valid reasons for absence from work. 31 RP Downtime without the employee’s fault Are assigned based on the order of the enterprise management.

32 NP As you can see, the designations in the time sheet are important. There are no legal requirements for encryption, so it can vary depending on the needs of the organization and the convenience of timesheets. You can come up with your own conditional codes.

The main thing is that the accounting and its final indicators are correct. Maternity leave on the report card All responsible persons, regardless of their number, are appointed by orders for their main activities in order to avoid various kinds of misunderstandings. Responsibility for the completeness and correctness of filling out the timesheet lies with the person authorized by the order.

The head of the department is responsible for the timely submission of timesheets to the accounting department. The employer is responsible for everyone. 8. The meaning of letters and symbols in the time sheet Such an employee retains the right to receive two payments, taking into account if she works part-time or works from home, so a similar nuance must be reflected in the time sheet.

The timesheet is supplemented by one line, where the employee’s initials are written down and the periods of nursing leave (OL), work during the day (I) or on weekends (B) are noted.

1. How to indicate maternity leave on the report card
2. Page not found
3. The meaning of letters and symbols in the time sheet
4. Maternity leave on the report card

Vacation without pay is entered taking into account the same rules as when filling out a report card indicating annual leave. For encoding, the letter designations “DO” are used.

Reference

• choose or No. 13. If the organization uses its own form, all designations are entered into the established document;
• fill in the appropriate columns of the timesheet, for form No. T-12 - this is 4-7, for form No. T-13 - this is 4-6;
• indicate the corresponding type of leave with a code mark.
• determine and clarify the code designation for recreation;

How is leave indicated in the timesheet using codes:

1. rest without pay in the unified accounting report card, or leave without pay, unpaid leave, leave at your own expense - letter code “BEFORE”;
2. provided additional rest, which is associated with the training of an employee without pay – code “UD”;
3. additional rest provided in connection with training while maintaining average earnings for an employee combining work with training - letter code “U”;
4. additional leave granted in the time sheet - letter code “OD”;
5. rest without pay, or without pay in cases provided for by law - code “OZ”.
6. the next annual leave in the report card - the code “OT” is entered;
7. leave to care for a child until he reaches the age of three years - “OL”;
8. maternity leave for pregnancy and childbirth (leave in connection with the adoption of a newborn child) - code “P”;

Conventions for reflecting rest in the time sheet: Please note! At the end of each accounting period, it is necessary to calculate the number of hours taken into account for each half-month and for the month as a whole. Other types of rest include educational and maternity leave.

Each type of rest is indicated in a working time recording document of a unified or individual form, developed in the organization.

In the book you will find instructions on personnel records management that will make your work easier; document details.

You will also learn how to restore HR records after its predecessors; learn everything about the archive of personnel documents: from the formation of files to the destruction of documents. Let's consider an examination of the value of documents, tell you what to do with old documents and how to quickly establish personnel records, or 20 regulations that every personnel officer must know.

Maternity leave

The law does not have such a designation as maternity leave. It means several types:

• for pregnancy and childbirth;
• child care up to 1.5 years old;
• for child care up to three years old.

Moreover, the first two types are paid, but the last one will not be at the expense of the employer. Not only those women who are officially employed have the right to apply for it, but also full-time students of schools, technical schools and universities, as well as women who were laid off or lost their jobs due to the closure of a company or individual entrepreneur. In addition to citizens, today foreigners, stateless persons and refugees living in Russia for a long time, as well as those with officially registered insurance, can apply for benefits for children under 1.5 years of age.

What is the penalty for not having a time sheet at an enterprise?

Proper execution of the report card is controlled by supervisory government agencies. If violations are detected during any of the audits (financial or tax), the organization will be punished.

If a violation is established, the company may be fined up to 5 thousand rubles. A much more serious punishment awaits if the mandatory time sheet was not kept at all. The amount of the fine can be up to 50 thousand rubles, levied on the managerial person on the basis of Art. 5.27 Code of Administrative Offences.

We suggest you read: How to calculate compensation for unused vacation upon dismissal.