Taking time off for family reasons: a sample application and the nuances of submitting it

How to Write a Statement for Family Circumstances Correctly

In some cases, you still have to reschedule your vacation. In this case, it is easier to do - write a statement requesting to cancel the provision of time off, and later the administration is again notified of the need to provide leave.

You can verbally communicate the need to get time off at your own expense while on a business trip, however, in this case, regardless of the specialist’s place of stay, the business trip is terminated.

Documentation (read more...)

How to ask for time off if your boss is against it

Managers who have a negative attitude towards the absence of employees from the workplace can be understood. But it happens that circumstances develop in such a way that this is really necessary, but the boss persists. In this case, you can use some tricks.

The safest reason from the point of view of labor legislation is donation. Donating blood is an absolutely legal and, at the same time, noble way to get two legal days off: directly on the date of blood collection (or its components) and on the next day. In addition, this time must also be paid.

We should also not forget that the Labor Code contains many reasons for the mandatory provision of short-term unpaid leave. For example, Article 128 prohibits an employer from refusing an employee this request in the following cases:

• Marriage registration;
• birth of a child;
• death of a close relative.

Also, employees classified in the following categories have an unconditional right to the provision of unpaid days off due to family circumstances:

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• WWII veterans and persons equivalent to them;
• disabled people with the right to work;
• spouses and parents of military personnel and law enforcement officers;
• age pensioners who continue to work.

Duration

Sample application for family reasons: procedure for filing, rules for applying for leave

The issue of the need to solve domestic problems in one or two working days, as it turns out, is absolutely not regulated by modern legislation. The Labor Code clearly regulates many features of the work and rest regime, but, alas, it is silent regarding time off, it is simply not there. True, there are rules according to which an employee can be allocated an additional day at his request or even several days for rest.

Is it possible to keep wages during vacation days?

According to the law, additional days off for family reasons do not imply continued pay. The organization does not make contributions to the Pension Fund for the employee at this moment, so you should not count on payment for these days.

But not all organizations adhere to this rule. The management itself can decide whether to grant leave with pay to the employee or not. The organization’s documents may state that leave for serious reasons can be paid. In this case, the employee’s wages for the weekend are calculated on a general basis, based on the average wage.

In addition, the organization may provide compensation in the form of monetary assistance or a gift.

Sometimes an employee may ask to keep his salary during forced additional leave if he has overtime. That is, the employee worked for several days on official leave.

If we consider this issue at the legislative level, it is worth noting that the concept of leave with pay is not spelled out in more than one act. Labor laws only talk about basic holidays that are paid:

1. annual for planned vacation;
2. additional leave with pay;
3. study leave.

Moreover, each type of vacation has its own payment rules. In the employment contract of each organization you can find all the nuances and rules for granting vacations and pay.

Let's look at an example: according to the law, days off for a wedding do not imply the possibility of maintaining the employee's pay, as with leave due to the birth of a child. But the organization’s contract may indicate otherwise - maintaining wages for a period of several days. If we consider study leave, then the preservation of wages can only be for students who study by correspondence. Those who study full-time may not count on receiving money after such a vacation.

Family leave

One day off at your own expense Well, as for time off on paid leave, here, by agreement with the administration, the provided time off from work is automatically deducted from the total duration of paid leave. However, during the year you cannot use more time than is required by law.

• How to write a statement for family reasons
• How to write a statement for family reasons sample
• How to write an application for a day off

If there is mistrust in the relationship with the employer, it is better to write a statement. There is no special form for such a document, so you can write it freely.

Application for time off

• “header” on the right edge, containing the addressee of the application and the applicant’s data;
• the title of the document “application” located in the middle of the sheet;
• text where you need to provide the date and reason for future time off;
• The filing date is indicated below and the applicant’s personal signature with a transcript is placed.

In advance (at least a few days in advance), the employee must notify management of his desire by writing a statement, and the employer must give permission for time off with an appropriate order. An application for time off can be written directly on the day of the day off, but in this case, in the absence of very serious reasons, the chances of management’s consent are noticeably reduced.

How to Write a Statement for Family Circumstances Correctly

Any person may have an urgent need for one day free from work, when they need to immediately resolve some personal issues. The term “time off”, which is colloquial, in the Labor Code can be deciphered as follows:

In addition, sometimes every working hour is important in terms of labor remuneration, for example, with an hourly wage system, then even a short absence will need to be properly documented. On the accounting sheet for that day, you will need to indicate the actual number of hours worked minus the missed ones - the basis will be as follows: once a written statement from the employee.

• How to write a statement for family reasons
• How to write a statement for family reasons sample
• How to write an application for a day off

When to write an application for time off (read more...)

Application for time off

But the Labor Code of the Russian Federation also stipulates cases when an employee can ask for a day off without pay. The reasons may be different - family circumstances, at your own expense or at the expense of vacation, holiday, etc. Articles stipulating the right of an employee of an organization to rest may not be indicated, but the reason is required.

Interesting read: Is it necessary to change a child’s last name after paternity is established?

Starting from 2021, the Labor Code of the Russian Federation does not apply the concept of “time off”. It is not used in other bills (including the Labor Code) developed to regulate labor relations. And the mention of the concept in a number of Resolutions of the Plenum of the RF Armed Forces does not provide a clear understanding.

Documents to confirm the valid nature of the leave

Supporting documents are papers provided to your superiors after the fact, when you have already gone on vacation and have undertaken to officially confirm the reason for going on vacation.

The employer may require the following supporting documentation.

Table 3. List of supporting documentation

Sample marriage certificate

Reasons for vacation

It is wrong to think that such an opportunity is available to every student. Academic leave is granted only if there are valid reasons. These include:

• pregnancy and childbirth;
• lack of funds to pay for training;
• illness of a relative;
• receiving invitations to participate in various events (music shows, etc.).

These reasons must be documented.

The vacation ends after the period specified in the papers has passed. If you wish to return to school earlier, you will need to write an application.

Why write something if you can agree anyway?

Indeed, before asking in writing for an extraordinary day off, the employee verbally agrees with management. This is not required by law, and therefore an optional step. But extremely desirable.

If management has been warned and agrees to provide time off, the employee is required to write a statement. This is a necessary document for issuing an order to provide unscheduled non-working days and indicating the reasons for the absence in the time sheet. In addition, if you do not warn about absence in writing, the employer may regard absenteeism as absenteeism. And then the employee faces punishment up to and including dismissal.

By the way, about dismissal. If an employee has accumulated time off, then when terminating the employment contract, he can ask for monetary compensation or take these days off. In the latter case, the date of dismissal is postponed and coincides with the date of the last day off.

Labor relationships always give rise to questions and disputes. The most common problem for an employee is obtaining time off from the employer, and this moment involves the implementation of a certain algorithm of actions.

Dear readers! The article talks about typical ways to resolve legal issues, but each case is individual. If you want to find out how to solve your particular problem , contact a consultant:

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• Due to frequent changes in legislation, information sometimes becomes outdated faster than we can update it on the website.
• All cases are very individual and depend on many factors. Basic information does not guarantee a solution to your specific problems.

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We find a good reason!

A sample will help you on how to write an application to take time off from work without harming your career and wallet. To be fair, we note that there is no strict form of the text, but it is worth remembering the following points:

We do everything wisely!

In some cases, it is impossible to leave for personal matters for objective reasons, for example, an on-duty resuscitator or a member of a fire department cannot leave the workplace due to the specific nature of their work activity. But what to do if the manager is categorically against even an hour-long absence of an employee, despite the presence of a statement? How to competently ask for time off from work in this case?

If it is provided for the fact of going to work full time, then its duration does not matter. Time off is provided for the next two weeks. If an employee worked on a weekend or holiday, the work time is compensated for 10 days.

An employee may leave the workplace if he receives the approval of his immediate supervisor. If necessary, he coordinates his actions with senior management. Although often such an action is not necessary to carry out, because the issue of several hours of work can be decided personally by virtue of his official rights.

Application for leave for several hours (sample)

One of the good reasons for taking time off is usually a wedding, the birth of a child, or the funeral of a close relative. In such cases, the employer is obliged to release the employee for family reasons, but without maintaining wages. This issue is regulated by Article 128 of the Labor Code of the Russian Federation.

The employer can be asked to retain the position during the vacation period so as not to lose his job upon leaving it. It happens that time off is prolonged, turns into sick leave, then forced treatment - and this is a six-month vacation, then maternity leave, etc. In such cases, no one is fired, salaries are not paid, but social contributions and medical insurance are paid, which is no longer profitable for the company .

When to take time off from work

If an employee needs time to carry out his personal and very important affairs, then he can write a statement for the day for family reasons, a sample of which the subordinate can take from the personnel department. Of course, if an employee is included in the category of people who are legally entitled to leave without pay, then the manager does not have the right to be against this. The situation will be different when an employee demands even one day of rest without specific reasons, especially if he has a penalty for dishonest performance of official duties. Nevertheless, it’s worth trying and writing a statement explaining in detail why you actually need time off. Maybe the boss will accommodate you and give his subordinate one day to resolve important personal issues.

When can I write?

Art. 128 of the Labor Code of the Russian Federation describes specific family circumstances, in the event of which, at the initiative of the employee, leave without pay is granted for five days:

• the birth of a baby;
• registration of relations in the registry office;
• the death of a close relative - a sample application for time off due to death.

A person may also have other circumstances. For example, forced departure or caring for a sick family member.

Important! If, for the reasons specified in Article 128 of the Labor Code of the Russian Federation, the employer cannot refuse a person, then in the presence of other circumstances, it is the employer’s personal business to give the go-ahead for a day off or not.

Articles on the topic (click to view)

• Fine for late payment of vacation pay
• What to do with unused vacation
• What to do if your employer does not pay vacation pay
• How long after employment is vacation allowed?
• Is maternity leave taken into account when calculating pensions?
• Accounting for compensation for unused vacation
• Dismissal while on maternity leave

Unless, of course, the employee belongs to a preferential category of citizens who are entitled to time off by law. These include:

• pregnant women,
• minors,
• disabled people – up to 60 days per year,
• pensioners – up to 14 days per year,
• WWII participants – up to 35 days per year.

The organization cannot refuse these categories of citizens; the labor law protects their interests and rights. If they violate them, the employer can be held liable.

The reason “for family reasons” is the most widely used wording when writing applications for extracurricular leave. However, often the employer requires a specific reason. Therefore, it is recommended that before writing an application, you verbally discuss the conditions of the day off and outline the reasons for its need with the employer.

How to apply correctly?

Labor legislation does not contain the concept of “time off”. It refers to one of the cases:

• leave without pay;
• days of rest on account of overtime;
• days of rest towards future vacations.

Therefore, before writing an application, it is necessary to stipulate the conditions for providing days of rest with the employer orally. After which you can begin writing an official statement.

The law does not establish a specific application form. It is compiled arbitrarily: by hand or in printed form. However, there are mandatory points of such documentation:

• in whose name the application is written;
• position and full name of the applicant;
• Title of the document;
• a direct request for time off with dates and reasons;
• date, signature and transcript of the applicant.

Sample for vacation at your own expense:

General Director of JSC Moroz

Expert opinion

Lebedev Sergey Fedorovich

Practitioner lawyer with 7 years of experience. Specialization: civil law. Extensive experience in defense in court.

According to Art. 128 of the Labor Code of the Russian Federation, I ask for leave without pay from May 10 to May 15, 2021 for family reasons (in connection with the birth of a son).

05/03/2019 Signature Barankin Yu.A.

Sample for time off for overtime work:

From the sales manager

According to Art. 152 of the Labor Code of the Russian Federation, I ask you to provide me with time off on June 6 and 7, 2019 for work on the weekends of January 1 and 2, 2021.

06/05/2019 Signature Murzin K. O.

Example for weekends on account of future vacation:

I ask you to provide the days off on May 23 and 24, 2021 for the next next vacation.

05/22/2019 Signature Ivanov O.I.

The last option is the most beneficial for working citizens. However, in design it is more complex. To provide time off towards future vacations, a number of statutory standards must be met.

Download samples

Download an application for time off for a few hours (half a day) for family reasons - word.

Sample for time off due to marriage – word.

Sample in connection with the death of a relative – word.

Sample at the birth of a child - word.

This is important to know: Refusal of scheduled leave

For health

If a person gets sick, it is recommended to simply go to the doctor and take a sick leave. However, sometimes feeling unwell can be temporary and the person just needs a day to rest.

When an employee trusts the manager, he can simply call and agree on a day off with further work, indicating his current poor health.

If there is mistrust in the relationship with the employer, it is better to write a statement. There is no special form for such a document, so you can write it freely.

The structure of an application for a day off due to health reasons will be identical to the above examples. The only difference will be in the text.

Health sample:

I request a day off on June 5, 2021, without pay due to health reasons.

06/05/2019 Signature

Another reason for needing one day or several hours of rest may be the need to visit a doctor, such as a dentist. You can agree with management personally about absence from work for some time. If this is not enough, an official statement is written, a sample of which can be seen below.

If the doctor provides a confirmation certificate, it must be attached to the application.

applications for time off to visit a doctor – word.

How to ask for a few hours?

If the employee does not need time off for the whole day, but only 3-4 hours is enough, it is easier to verbally warn about the absence and work off this time later.

With hourly wages, the employer will simply pay wages for the time the person actually worked.

However, there are cases that employees are afraid to take their word for it and write a statement even for a few hours of absence from the workplace. This is not prohibited by law and will be considered a valid reason for absence.

applications for time off for 2 hours – word.

If required

What should a citizen do if the manager does not provide a subordinate with several days for previously worked time? There is only one option left - this is an appeal to a higher authority.

But to do this, you need to receive a reasoned refusal from your boss, and therefore you need to put your request in writing. In this case, many citizens are wondering how to write a statement for family reasons, a sample of which is not provided in the legislation. You can contact the company’s human resources department and get the appropriate form there. But the employee has the right to write a statement in his own hand in any form. The last option is even better. It is filled out like this:

I ask you to provide me with a few days to cover previously worked time on holidays from ___ to ____ January ______.

Reason: Art. 153 TK.

If the boss does not sign such a statement, the subordinate has the right to file a complaint with the court or inspectorate for resolving controversial labor issues. As a rule, in practice, managers do not want to take risks and give their employees a couple of days to rest for the time they work. In this case, the subordinate’s income is retained.

Application to the garden

If parents suddenly go on vacation in the middle of the school year and decide to go and relax with the whole family at sea, then it is necessary to write an application to the preschool institution so that the teacher and the head know about the child’s absence. Leaving without warning is highly undesirable. Because it may happen that the child’s place will be transferred to another baby. An application to the kindergarten for family reasons, a sample of which is available from the clerk or personnel officer of this institution, must be written in advance, about a week before the intended vacation. In this case, parents will not be charged a fee. If this is not done on time, then the child will have shifts, and then they will have to be paid.

The document is compiled as follows:

Head of kindergarten ___________

I ask you to reserve a place for my son or daughter ________ (personal data) in the nursery group of a preschool institution in the period from ______ to ______ due to current family circumstances.

Parent's date and signature ___________________

Conversation with the manager

What is the best way to talk to your manager to ensure you get the day off? Not everyone succeeds in this, so you need to find an approach to the employer.

How to ask your boss for time off

The following tips may help:

1. Of course, you should not call and talk about this request or ask for a day off on the same day. You must ask for time off in person, you can use the phone to ask for time off only if you are seriously ill and you should not come to work so as not to infect anyone, or in some other emergency.
2. You should contact your boss at the very beginning of the week. You should ask for time off in advance so that the boss can find a replacement for you.
3. When communicating with your manager, you should explain in detail and confidently the circumstances that require you to take time off, but you should not be overly verbose or emotional.
4. Be polite, calm and confident.
5. It should also be added that you have completed most of the work, and the rest will be ready on time. Show that the time off will not affect the work process in any way.
6. To get in touch, leave your contact details, in case you need to clarify something with you about your work.