How to make a request to the archive to confirm work experience?

Received document

Responses to requests received from employees contain their personal data and other necessary information. They are compiled in accordance with the requirements developed for such documents in the organization itself.

Help structure

Despite the absence of a generally accepted form in which to draw up a response to a request received by the Pension Fund, a standard template is used almost everywhere. The commonly used form of certificate for the Pension Fund includes:

the name of the legal entity that issued it with the address and telephone number and (additionally) some details;
date and registration number;
Full name and passport details of the employee;
positions held and length of service, transfers and order numbers reflecting changes in qualifications and movements up the career ladder;
signature of an authorized person with date;
certifying seal.

Completed sample

When preparing a certificate of work experience, it is easy to find a sample

It is only important to pay attention to who provides the certificate to the Pension Fund - the state archive or the organization where the employee worked. When an archival certificate is compiled for the Pension Fund, the sample proposed by the basic rules for the work of organizational archives is used. Their board of Rosarkhiv approved them in 2002

Their board of Rosarkhiv approved them in 2002.

To draw up a certificate of work experience for an organization, it is not necessary to adhere to this sample, since it has its own developments for such a case.

Form

Clause 8.2.2 of the archival rules suggests using a sample of an archival certificate of work experience for the Pension Fund of Russia, as well as other such documents, in the form of forms used by the organization. Or in the form used in Appendix 42.

Confirmation of preferential work experience through the enterprise archive

I sent the request on March 16, if there is no response, I will never receive a pension at all. From the local UPRF they answered me: “Gr. Novoseltsev A.V. at the age of 60 years with the required length of insurance service of 8 years, he has 8 years 5 months 29 days, with the required value of the individual pension coefficient of 11.4, he has 6.343.” I sent inquiries to several organizations that were not taken into account when calculating length of service. There is a nuance: from 1974 to 1989. served his sentence in colonies, but the length of service over these years is not taken into account, and certificates from all places of detention were sent. Please advise what should I do in this situation...

This application can be sent by mail, after which a response in the form of an archival certificate (extract) will be sent to the address specified in the application.
You can also personally come to the archive department with documents (passport, work book and SNILS) and receive a certificate about the required periods of work.

How to make a request to the archive to confirm work experience, sample

After applying to the position of director of the state archive (indicate which one and where it is located) with your last name, first name, patronymic, you enter in the form your full name and actual address of residence where you plan to wait for correspondence. You should definitely include either a phone number or an email address (or better yet, both) as your contact information. Of course, if you ignore these requirements, the request will be considered anonymous, and you will not have to wait for it to be fulfilled.

Next we will talk about the features that need to be taken into account when communicating with employees of storage departments, reading rooms and other “public places”. It is they who will have to process and satisfy requests for relatives coming from interested citizens.

Confirmation of work experience

The topic of retirement is constantly relevant, since every year certain generations of people finally become pensioners and can go on indefinite leave, doing all the things for which they simply did not have enough time before. Of course, once the job goes away, that means the wages go with it.

A pensioner needs funds for subsistence, and what their amount will be depends on the information contained in the work book

However, the pensioner continues to live, which means he must pay some money for his needs. As a consequence, the state assumes the obligation to support him until the end of his days, thereby compensating for all the years of his work, during which the great honor of the time, health and strength of the current pensioner was spent working for the good of society.

The length of a person’s working life is also called seniority. So, the document that confirms the required length of service is a work book, which every person engaged in labor activity has, at least officially.

The following characteristics of a citizen’s retirement period will depend on how correctly the data is entered into the document we are interested in:

retirement age;
social services potentially received in the future;
social benefits potentially accrued to the pensioner;
pension amount.

However, depending on the labor data, not only the amount of the pension is determined, but also the subsequent provision of social services to the pensioner free of charge and other nuances

The letter of the law in force on the territory of our country indicates very clear nuances of registration and entering information into the document in question. Unfortunately, any deviation from the rules or a mistake made will not be easy to correct, especially if several years pass after they are entered into the book, and subsequently this may not have the best effect on the pensioner’s receipt of funds. Therefore, we advise you throughout your life to monitor what information employers enter into your pension book, or, if the retirement age has already approached and you have not carried out such tracking, study the contents of the work book before applying for a pension payment.

It is necessary to ensure that the information entered in the personnel department inside the tour book contains true information, that is, corresponding to reality

So, here is what information in your work book will need to be carefully checked for truth:

the date of your entry into a specific position;
coincidence of the position with the staff or staffing schedule;
date of dismissal with exact information (article, reason);
the full and correct name of the employing organization in which the pensioner previously worked;
the time period during which the pensioner underwent advanced training.

To make a record in the labor department, the personnel department of your organization must draw up an order each time, the storage of which subsequently gives us a chance to discover valuable information that affects the payment of pensions

Absolutely all information entered in the work book corresponds to a specific document of the title type - an order. Unfortunately, sometimes, due to the illiteracy of personnel department employees, the information in books and orders differs, or both are entered incorrectly. As a result, inaccuracies and errors in documents again bring trouble to you, and finding and establishing true information can sometimes be incredibly difficult.

Other ways to obtain archival information

There is also another way to obtain an archival certificate, which, unfortunately, is not suitable for all pensioners, however, it is much more comfortable and convenient, and also requires much less time. So, to bring it to life, you need to perform the actions in the order presented below.

Rosarkhiv

Go to the Rosarkhiv website using the link provided.

Next, immediately click on the “citizen appeals” button

Click on the hyperlink circled in the picture, and it will take us to a form in which we will need to fill out information important to our question

Instructions: how to fill out a form on the Rosarkhiv website

Step No. 1 – enter information about yourself

This step is traditional. So, at the very beginning of the questionnaire there is a block in which you need to enter information that concerns you specifically, that is, indicate:

surname, name and patronymic (the last point only if available) in the nominative case;
name of the organization, in case you are a representative of a legal entity.

We, of course, select the first option and enter the information.

In the column indicated in the picture, enter either the last name, first name and patronymic of an individual, or the full name of a legal entity

Next, you will need to indicate your date of birth, in the day/month/year format.

After you enter information about your date of birth, you need to select the numbers from the drop-down list

You will then need to provide information that will allow the center staff to contact you in the future, namely:

full postal address to which documents can be sent to you;
phone number to call.

Now we indicate the full postal address at which you could receive correspondence sent in your name, as well as a telephone number, mobile or landline, at which we can contact you

So, if you live in the Russian Federation, accordingly, indicate the address in Russian. If now your place of residence is in a foreign language country, then you should indicate the address in Latin transcription.

At the end of this block you will also need to specify:

your email address (in almost 100% of cases, responses are sent by email due to the computerization of government departments, so this field is required;
whether a copy of the completed application form needs to be sent to you by email or not (it doesn’t matter what you choose, but, as you know, bureaucratic confusion often arises in our country, so be on the safe side and receive a completed copy by mail).

At the end of this block, indicate your email address and consent or refusal to receive a copy of the information entered in this form

Step No. 2 – fill out the information block about the organization you worked for

Next, you will need to enter information about the organization in which you previously worked. Please note : data is entered only about that company or that institution, the information in the work book from which is precisely incorrect, missing, etc.

So, about the company you are looking for, you need to enter the following in the application form.

attention

When entering the full name of your former employing organization, you must indicate its name, which is always indicated in official documents

It is not necessary to indicate departmental subordination, but you can enter it in order to get the result of searching for information faster

The location of the organization must be indicated without making any mistakes in the address

Step No. 3 – entering basic information about the request

So, now you will need to enter specific information regarding your request.

First, indicate the time period (preferably not from such and such a year to such and such a year, but with months; to find accurate information, look in the work book).

Indicate the exact terms of work in the organization by looking at them in the work book

Then enter information about the position you held in this structure

Also create the request text in free form, while observing the rules of business correspondence

Below, enter information about past requests, if any, and at the same time enter the code from the picture, which will confirm to the Rosarkhiv that you are not a robot.

Below, enter information about past requests, if any, and the code of their image (in Latin)

So, that's our whole second method of obtaining information. As you understand, this method reduces your time costs and wait for receiving information several times.

Contacting the MFC

There is another method that can help you eliminate the time investment that you would potentially make by going into the archive to find the data yourself.

Another way to quickly obtain information is to contact the “My Documents” service, the former MFC.

Thus, you can obtain archival information completely free of charge in the Multifunctional Center , which we have already mentioned to you above. Now Multifunctional Centers have been renamed “ My Documents ”. Find on the map the center that is closest to you and call there to clarify the necessary information.

Of course, you won’t be able to fill out an application to receive the information you need over the phone. To do this, you will still need to personally contact the MFC and fill out a paper application on the spot. However, don’t worry, the specialists working there will help you with preparing the paper.

Submit your application with the help of the specialists working there

The period given by this department to consider the application and provide a response is no more or less than 15 days from the moment the application was submitted for consideration.

How to make a request for a certificate to confirm work experience

Pensioners quite often have to prepare an application for confirmation of work experience. However, individuals either do not know how to correctly draw up such a document and what information to enter into it, or have a rather vague idea about it.

I recently submitted an application that I had written, relying on intuition, but I never received a positive response, since the archive staff wanted to see completely different information in the document. After that, I consulted with a lawyer I knew, and he helped me draw up the application properly.

In the article I will talk about why a document of this kind is needed, what structure must be followed when preparing it, and also what information should be present in it. In addition, emphasis will be placed on the required application details.

How to make a request to the archive through State Services, order and receive a certificate

Archival certificate is a necessary document. Using it, you can obtain information in cases of need: confirm relationship; take data on length of service, salary; study a genealogical matter; collect information about a cultural institution, museum, and its history.

The service is provided by the Federal Security Service of the Russian Federation. Before executing a request, decide on the topic of the document: thematic, social and legal sphere, or searching for relatives.

If necessary, contact the archive at your location. However, using the government services website, the operation is much more convenient and saves time.

From the article you will learn how to make a request to the archive through the State Services portal.

Who can contact the archive through State Services?

Individuals and legal entities can apply through the State Services portal. Submission by proxy is possible. Regarding the required certificate, the time frame for completing the procedure will vary. In Moscow usually twenty working days.

To submit to the archive, you must describe the question and attach all known information. It is enough to submit an application and write in the field all the materials that are requested. Passport details will not be required, since they are already entered during registration.

Applications are accepted from those who are registered on the portal.

Types of archival references

Before receiving the material, you need to determine the type. They differ by type (genealogical, thematic, socio-legal).

Types of archival references:

Personal (genealogical). Regarding pedigree, it is suitable for ordinary people.
The most common ones are about work experience. It is possible to obtain salary data.
Education. Needed for provision to pension and other funds.
About cultural issues. To identify a sufficient amount of knowledge about the institution and its history.
Will.
About deportation, etc.

Sample request

If an application is submitted through the public service portal, it must be clear and concise, without containing unnecessary information. First of all, in the preparation you need to indicate personal data: full name, telephone number and postal address (if the person is an individual). However, legal

When drawing up, the person must note the name of the organization. The next step is to describe the topic, all the requested facts

It is important to provide the signature and initials of the applicant, feedback address

Statement No. 1 (to provide information from the archive)

Application No. 2 (to provide an archived salary certificate)

Application No. 3 (for issuing an archival certificate confirming the award of a medal)

filling out application form No. 1

filling out application form No. 2

filling out application form No. 3

Refusal to solve a problem occurs in the following cases:

there is no information required for the case;
last name, first name, patronymic are not indicated, there is no signature with feedback;
there is not enough specificity about the third party (if necessary);
the submission constitutes a federal-level issue, or news that cannot be disclosed because it is a state secret (provide authorities who can receive this kind of information).

Required documents

They differ depending on topics and types. If the topic is of a labor nature, you need information about length of service and salary.

Related aspects are resolved using personal information about a relative (in this case, written confirmation of the processing of personal information is required). If the surname is changed, the same initials will be used.

Genealogical questions - everything that can somehow help in the search can be studied independently in the archive room.

It is important to describe the most accurate information about the service. Individuals and legal entities can apply

Individuals and legal entities can apply.

Before sending a request, you need to determine the form of the request and prepare the material that is necessary to solve the problem.
There are 3 types of requests: genealogical, thematic, socio-legal.
When drawing up an application, you must indicate your full name, phone number, feedback and personal signature.
You can easily submit an application through the public service portal by entering your email address, and you will receive a notification of consideration or refusal.

From the article we learned what types of archival certificates there are, why they are needed and how to obtain them through the State Services portal.

What to do if you find an error in your records

So, if you or pension fund officials discover an error in your work book entries, panic sets in. Of course, there is a fear that your real merits will remain unpaid and this will seriously affect your well-being.

If you find errors in the work report, you should not panic; it will be enough to simply clarify this information by finding the archive in which they are stored

Calm down, don't be so upset. It is better to direct your energy to creation, in this case represented by the collection of supporting documents. It is on the basis of this type of paper that specialists will make corrections to your work record.

We restore documents

The earned experience that you received after 2002 can be proven much faster than for other time periods. The fact is that starting in 2002 , the so-called personalized accounting of workers (SNILS) was introduced.

Good news: if you have lost information that was registered after 2000, then finding it will be quick and easy, since the SNILS system was already introduced then

But proving the length of service you earned before the year 2000 is not so easy. If such a need arises, you will have to:

send personal requests to the archive about wages for calculating pensions;
seek the services of an intermediary at the multifunctional center.

In order to cope with the task on our own, it is necessary to find out one very important point, namely, to find out where the archive is located, from which we can potentially obtain the necessary information.

Comments (7)

7 out of 7

Ivan 12/27/2016 at 21:15

Hello. We lived in Kazakhstan in the city of Tselinograd. He worked as a passenger carriage conductor. The name of the city changed, now Akmola, now Astana. The company also changed. A certificate is needed to restore work experience from January 28, 1993 to June 24, 1999. Because during this period everything changed. The writing is excellent, everything is readable, but the stamp and seal are illegible. How can I request this certificate?

A medical representative may obtain a medical sample from a sales representative. For this purpose, it is appropriate to establish a list of sales representatives authorized by the marketing authorization holder for the purpose of sampling. Promotional samples cannot be provided at the request of a healthcare provider. If the person authorized to prescribe medicinal products for human use is also a health care provider, he may request the provision of an advertising sample, subject to the above conditions, as a person authorized to prescribe medicinal products.

Data-id=”2187″ data-respond=”comment”>

Yuri 01/24/2017 at 14:20

Hello, my question is this: how can I get a certificate confirming my work experience that I worked as an electric and gas welder in Uzbekistan? I left there in 1994, wrote requests to the archive, but there was no answer, one day they sent a letter saying that the archive had burned down. I have worked since 1979, I have been working as an electric and gas welder since 1982 (I started working in the army). After serving in the army, he became an electric and gas welder in 1983. I was twice on disability pension, submitted certificates to the pension fund, now the time has come for retirement under preferential service, the pension fund again requires a certificate. My head is already spinning, where to look for these certificates again, because many enterprises have closed, and many have been renamed.

Equipment advertising sample current related information. For each sample, the seller must be provided with a current product statement, including the date of approval or last revision, by the sales representative. For each sample, current information about how the product should be refilled must be provided.

How to write a request to the archive

Updated information on the method of reimbursement from public health insurance for a medicinal product placed on the market may, depending on the specific medicinal product, have a dual nature. This information must also include an indication of the amount of compensation and any prescriptive or indicative limitations.

06/02/2014 at 19:50

What do people do when there is a need to restore lost information of various types or simply find out socially significant information (this could be data about relatives, obtaining copies of lost documents, restoring information about work, awards, location of people or institutions and other background information)? Of course, they go to the archives

True, to do this, it is important to know what kind of archive you need and how to make a request to the archive. This is exactly what we will talk about in this article.

Information about the method of reimbursement for a medicinal product must always be up-to-date, that is, it must correspond to the actual state of its reimbursement as of the date the medicinal product was prescribed by the doctor. Providing samples of medicines to persons who do not have permission to prescribe medicines. Providing promotional samples of medicinal products to persons who are not authorized to prescribe medicinal products is prohibited under Section 5a(4) of the Advertising Regulation Act. It is unacceptable for drug samples to be offered to patients by a sales representative or offered and given to healthcare professionals who are not authorized to prescribe drugs.

Collection of documents for confirmation

To calculate your pension, it is important to take care in advance of collecting documents that confirm periods of work. It’s best to wait 2-3 months beforehand, as the procedure may take a long time

If a work book is available and all periods of work are reflected in it, then in addition to it you may need:

military ID;
certificates of maternity leave;
documents confirming the change of personal data (full name) of the applicant.

Request for a certificate to confirm work experience for the Pension Fund

To confirm work experience that is not reflected in the work book (for example, while working under the civil process, subject to the deduction of appropriate contributions), you can request a certificate from the pension fund.

It is needed, first of all, for submission to third-party bodies, for example, to the court. You can obtain it either by contacting the Pension Fund in person, or through electronic services, for example, “Gosuslugi”, as well as by registering in your personal account on the appropriate resource in the Pension Fund on the Internet.

Sample certificate

Other confirmation methods

If information about the employee’s length of service is not in the work book, or there are no corresponding records in the personalized accounting system, then there are other methods of confirmation, such as: certificates from the archive and witness testimony.

Archive request

Information about the facts of labor activity is not lost forever, but over time is sent to state archives, which, upon request, can provide a certificate about a particular period of work.

An application to receive documents from the archive can be submitted either by the citizen himself or by delegating these powers to the Pension Fund of Russia, whose employees themselves send requests as part of interaction between government agencies.

Sample application

The deadline for providing the necessary papers is 30 days.

According to testimony

In exceptional cases, length of service may be confirmed on the basis of witness testimony. They can only be used if there is archival evidence confirming the impossibility of providing the necessary information.

The testimony of at least two witnesses with whom the applicant had an employment relationship is taken into account. As a rule, this confirmation method is used in legal proceedings.

Methods of confirming experience

After 2002, the procedure for confirming earnings based on length of service was simplified as much as possible, where the main confirmation criterion was contributions to the pension fund.

When it is necessary to make calculations of pension payments, the personal account in the Pension Fund of each individual able-bodied, registered citizen is taken into account, where all changes are reflected.

Before the pension reform in 2002, the procedure for confirming and restoring earnings based on length of service was fraught with certain difficulties.

There are two ways to confirm your experience.

Documentary;
Based on testimony.

The documentary method of confirmation involves the collection of all documents that can directly or indirectly confirm the fact of a citizen’s registration at the place of work, service, etc. for conversion into insurance.

At the same time, to confirm some documentary data, it is often necessary to make a request to the archive.

The testimonial method of confirmation is based on the testimony of witnesses who give testimony confirming that such and such a citizen was actually on the staff of a certain organization and has the necessary experience.

Rules for calculating work experience

Today, three types of length of service are used to calculate various types of pension benefits in Russia:

Total work experience. It should be understood as the total working time of a citizen.

Insurance experience. The period for which contributions to the Pension Fund were deducted in favor of the employee. Citizens who are entrepreneurs are required to pay for themselves. Contributions are also deducted from payments under GPC agreements.

Special, preferential experience. It means working in exceptional, difficult conditions, in hazardous industries, as well as working in specialized positions in healthcare and educational organizations.

Accounting is carried out according to the following rules:

Calendar calculation of periods is used on the principle of deducting the start date from the end date of work activity, plus one day.
If a citizen worked two jobs (part-time), then priority is given to that period of concurrent work activity, the calculation of which is most profitable for calculating a pension.
To calculate any type of length of service, a work book is used - the first document that can confirm the periods of an employee’s work activity. To be submitted to the Pension Fund, it must be completed correctly, that is:

All entries in it must be reflected in the employer’s local documents - orders. The work book must indicate their details (number and date).
Records of dismissal must be sealed with the organization's seal. This rule does not apply to work for individual entrepreneurs, for whom, in principle, the presence of a seal was an optional condition for conducting the relevant activity.
Blots and corrections in the work book are unacceptable.

In accordance with legal norms, length of service, in addition to performing a work function under an employment contract, includes:

"sick leave";
time spent on parental leave up to 1.5 years;
period of care for disabled citizens (under a number of conditions);
service in the army and equivalent structures (under a number of conditions);
period of being in the status of unemployed with receiving the corresponding benefits (under a number of conditions);
time spent with a spouse who is a contract serviceman in an area where work activity is not possible.

The following periods are not included in the length of service:

training at universities and colleges;
undergoing industrial practice;
serving a sentence in prison;

Where can I get an archival certificate of length of service in military unit 01957 from 1978 to 1983?

2. We live in the regions of the Far North. An employee came to us to apply for a job as an office cleaner. She brought a certificate from the archives department stating that she worked in the period from 07/01/2004 to 07/31/2004. There is no record of this length of service in the employment record. Should we pay 80 percent of polar allowances with only a certificate without an entry in the labor record?

2.1. In the absence of a work book, as well as if the work book contains incorrect and inaccurate information or there are no records about individual periods of work, written employment contracts, drawn up in accordance with the labor legislation in force on the day the relevant legal relationship arose, are accepted to confirm the periods of work. books of collective farmers, certificates issued by employers or relevant state (municipal) bodies, extracts from orders, personal accounts and wage statements.

3. When I applied to the pension fund to calculate my pension, I was assigned an old-age pension due to the fact that there is no data on wages. The work experience is taken into account in the number of 34 years, but there is no data on the accrual of joint ventures. I contacted the archives for an archival certificate about the accrual of joint ventures, because... this is 1986-1993, but the company did not transfer the data to the archive. What should I do now since I have experience but no joint venture, and accordingly the old-age pension is a pittance.

3.1. You need to go to court. The court may consider documents that indirectly confirm the actual earnings of an employee at a particular enterprise. Such documents may include party, trade union and Komsomol cards, pay books, orders and other documents from which it is possible to draw a conclusion about the employee’s earnings. I advise you to contact a lawyer in your city in person.

4. Perhaps I formulated the question incorrectly, I’ll try again. I have an archival certificate for the entire period of my working life, including salary certificates (from 1977 to 2009). What other proof of experience is required and how should it be received by the Pension Fund.

4.1. Payment of pensions at the previous place of residence for CIS citizens is terminated if a pension of the same type is provided for by the legislation of the Russian Federation. Such principles of pension provision for citizens who arrived in the Russian Federation from CIS countries are provided for in international treaties, in particular in the Agreement on guarantees of the rights of citizens of member states of the Commonwealth of Independent States in the field of pension provision dated 03.13.1992, which regulates pension provision for citizens of Armenia, Belarus, Kazakhstan, Kyrgyzstan, Russia, Tajikistan, Turkmenistan, Uzbekistan and Ukraine. Contact the Pension Fund and receive a written refusal. If they do not issue a refusal, send a registered letter with notification via mail on purpose. Appeal the refusal in court. If you have any questions, please contact us.

5. Received an archival certificate of work experience information. It contains the surname and initials, Andreeva T.N., the pension department refused to accept this certificate, because the first name and patronymic are not indicated in full, and the date and year of birth are also not indicated. What should I do? What documents can confirm this? Thank you.

5.1. from what you wrote, we can say so contact the archive again with a request to make a transcript of the name and patronymic, if they refuse, then write a complaint in any form, present the situation as it is without embellishment to the prosecutor’s office and let the prosecutor’s office conduct a check on the legality of both the archive’s actions and in the actions of the pension fund regarding the refusal.

6. There are entries in the work book, there are archival certificates about preferential length of service from Kazakhstan. But the pension was not assigned because confirmation did not come from the Department of the Committee of Labor and Social Protection and Migration of the Karaganda Region, where 17 years of preferential service was earned. Am I rightfully denied?

6.1. If there is no proof of experience. Then you should have been sent to court. If they just refused. Then you will need to establish your experience through the court and immediately appeal the illegal refusal. You can tell in more detail by studying your documents. Perhaps the documents provided were not enough and more requests should have been sent and thus avoided the trial.

7. In what surname should an archival certificate of experience be issued to a former employee if the work record book is lost, if he changed his surname after dismissal? New or old?

7.1. If you worked under your old last name, then of course you make a request for your old last name.

7.2. You should issue a certificate of experience in the name under which the employee is listed in your archive data. That is, in the old name.

7.3. Of course, a certificate is issued in the old name. And the employee already confirms with his certificate and documents that he is he.

7.4. Indicate both surnames in the certificate; to do this, issue a certificate for the new surname and indicate until what time the old surname existed.

7.5. Under the name under which he worked at the company. And he himself must prove the change of name with documents.

8. What is the expiration date for an archived certificate of salary and work experience? If it is unlimited, then how can you prove it to the Social Insurance Fund? Is there an official document stating that there is no expiration date?

8.1. If it is unlimited, then how can you prove it to the Social Insurance Fund? Is there an official document stating that there is no expiration date? These deadlines are not established by law.

9. In the work book, one entry about work as a rod dryer from 1991 to 1997, when calculating the special length of service, the Pension Fund threw out more than 2 years in torn pieces without reference to documentary grounds. The company was liquidated long ago; we provided the Pension Fund with archival information about the personal card and copies of the accounts. How can I clarify on what basis the pension fund’s length of service for applying for a preferential pension under clause 2, part 1, article 30 400-FZ was reduced?

9.1. Archival certificates, personal cards and personal accounts are enough; appeal the PF’s refusal.

9.2. Contact the Pension Fund, find out, then go to court.

9.3. Send an application to the Pension Fund, they must give you an answer within a month.

10. In the work book, upon dismissal, the company’s lawyer affixed the seal of the old-style company. In the salary certificate issued by Peugeot, the seal is new. The Pension Fund excluded this period of work - 5 years from the length of service. I have many colleagues who can confirm my work experience, but social security workers require archival confirmation.

10.1. In accordance with clause 31 of the Rules for calculating and confirming the insurance period for establishing labor pensions, approved by Decree of the Government of the Russian Federation of July 24, 2002 No. 555, the establishment of periods of work according to witness testimony is made by decision of the body providing pensions (Definition No. 45-VO-5 ).

11. How is a pension assigned at the age of 55 for a woman - if there is not enough work experience (I cannot provide certificates of work because there is no archival data)

11.1. If you do not have enough experience, you will be paid the minimum wage.

12. My work book has been lost, all the organizations where I worked have already closed, but in the archives they provide an extract about my existing work activity, which is valid for only a month. How to restore the entire length of service if archival certificates are valid for such a short period? How to go to another state for permanent residence with an empty work book?

12.1. These certificates do not have an expiration date.

13. Will the period of work at the Composite Kramatorsk Air Conditioning Plant cooperative from 1988 to 1990 be included in the pension calculation period? electric welder, what is recorded in the work book, do I need an archival certificate confirming the experience?

13.1. No, you don't need a certificate.

How to correctly send a request to the archive to confirm your work experience

In order to obtain official confirmation of his work experience, each citizen is required to draw up and send a corresponding request to the archive. It must be drawn up in compliance with all agreed rules in order to avoid a refusal.

a citizen is obliged to submit requests for proof of his work experience only after sending an official application for receiving pension benefits to the pension fund department;
the application to the pension fund is accompanied by all the documents required to confirm the identity of the recipient;
a citizen must be at the legally established age for retirement in order for a request for confirmation of work experience to be approved;
When submitting a request, it is necessary to accurately indicate the position in which the citizen held during his working life:
the period of stay of the pension recipient in the position for which the length of service is to be determined must be accurately indicated, including an exact indication of the date of acceptance and removal from the position;
the request must be processed and processed exactly within the time limits specified by the provisions of the current legislation;
responses to such requests are issued to recipients only if they have Russian citizenship;
if a citizen has the right to receive preferential length of service under the terms of registration of pension provision, such information is also required to be indicated when sending a request to determine work experience;
evidence that a citizen has a certain professional qualification is required when determining his total work experience;
registration of receipt of such a request to confirm the availability of work experience in the proper amount is carried out in strict accordance with the form and procedure established by law.

Application for confirmation of work experience

If an individual needs a document confirming the work experience assigned to him during work for a certain period of time in a certain organization, then he should contact the archive. The corresponding request must be made in writing.

This request is made in the form of a statement, which states that the individual expresses a desire to have his experience documented. If, after considering the request, the archive staff has no complaints about the document, then the request expressed in the application will be granted.

The individual will be provided with a certificate indicating the duration of his work activity. An archival extract of this kind is an official document that can subsequently be submitted to the pension fund, as well as other organizations.

There is no strict form in which a request for the issuance of a certificate confirming the length of service of an individual must be submitted. In this regard, the application can be drawn up in free form, either by hand or electronically. However, in any case, do not forget about the general design rules.

Formatting the document header

As for the structure of the document, it is standard. The application must contain a so-called header, intended to display general information. Next, in the middle of the new line, the type of document is indicated (in this case, it is an application), and then all the other information is entered.

In addition, details must be present at the very bottom of the request. I propose to move on to discussing the design of each of the listed parts in more detail. Let's start with the introductory part, which should be written at the top of the sheet.

On the left side, it is necessary to indicate information about the organization at the request of which the applicant needed a certificate indicating the presence of work experience. On the right side are displayed the coordinates of the place where the individual worked in the past and, accordingly, now wants to confirm this fact.

The organization for which applicants make requests of this kind is usually the Russian pension fund. First of all, the official general name of this organization is indicated (Pension Fund of the Russian Federation), then a little lower it is stated that this is a government institution and the number of the main department is indicated, as well as the region and city in which it is located.

Next, the name of the pension department is displayed in quotation marks, and then the coordinates of the address where it is located are entered. First of all, the street name is indicated, then the house number, and then the city and postal code. Next are telephones and faxes. The right side of the header displays the type and name of the organization of which the applicant was an employee. In addition, the postal code and name of the city in which the institution is located, as well as the street and house are indicated.

I would like to draw your attention to the fact that after the block reflecting the coordinates of the pension fund, it is necessary to leave a space so that the archive staff, after receiving this request, hand-write the date on it, as well as the internal document number.

What to write in the request body

In the text of the application itself, it is very important to reflect exactly the necessary information and not write anything unnecessary. It is also important to differentiate data by meaning. This is done using paragraphs. Often, applications intended to certify work experience must contain the following information:

Who needs help and where? It is necessary to begin filling out the main part of the application by indicating which organization asks the applicant to provide a certificate of this kind. All the same coordinates are written down, which are reflected on the left side of the header, only in a shorter version. Next, the purpose of the certificate is indicated, namely, it is written that it must confirm the presence of work experience. Then the last name, first name and patronymic of the individual is displayed, who needs to document that he was an employee of a certain organization for a certain period of time. Then the applicant’s date of birth is displayed, as well as the period of his work (the start and end date are indicated). In addition, you must write down what position the individual held;
Requirements for the content of the certificate. Next, you need to express the requirements for the certificate in the form of requests. I advise you to ask that the document contain information about the orders on the basis of which the individual was hired and also dismissed. It is also worth expressing a request that the certificate provide information about the unpaid leaves in which the applicant was, as well as about all the names of the organization that have changed, from the period of his work to the present time. In addition, the certificate itself must contain references to the documents on the basis of which it was issued. Otherwise, the document will not have legal force;
Additional data. You can also indicate that the individual who submitted this request urges you not to delay the response, since the certificate issued based on the results of consideration of this document is required for the calculation of pension benefits. The following are the documentary attachments to the application. Often their role is played by copies of work records. If the document occupies more than one sheet, then the request states how many pages the application consists of. This is done to prevent losses.

Mandatory document details

Without a certain number of details, the document is not valid. The signature indicates that the individual to whom it belongs fully confirms the accuracy of the information contained in the document.

If the information does not correspond to reality, then the person who certified it with his signature will be held accountable before the law. As for the request, it must contain a signature from the head of the pension department, who is responsible for calculating benefits to employees of the organization in which the applicant worked.

Expert opinion

Novikov Oleg Tarasovich

Legal consultant with 7 years of experience. Specializes in criminal law. Member of the Bar Association.

The signature is placed in the center of the line, and a wet seal is placed on top of it. On the right side there should be its decoding (initials and surname of the owner), and on the left side the position of the individual and the name of the unit he manages.

The application can be written by an individual in his own hand or compiled electronically and simply printed out. If preference was given to the latter option, then we must not forget that electronic signatures and seals are unacceptable. The painting must be done by hand, and the seal must be exclusively wet.

How can an employer issue an archival certificate of work experience?

it is drawn up on the organization’s letterhead;
indicate the date of compilation and number;
specify in whose name the information was issued;
in case of confirmation of length of service, indicate the period of work with reference to orders on hiring and dismissal indicating their details, in other cases - with reference to other official orders issued by the employer;
indicate the purpose of issuing information based on the request. In our case - for submission to the Pension Fund;
Be sure to sign with the manager and affix a stamp, if available, for additional confirmation of authenticity.

For example, when registering inheritance rights or privatization, you may need an archival certificate of Form 9 - as it is also called, about registration or registration. You can get it either from the MFC or from local authorities. And if you need confirmation of length of service, for example, to obtain the title “Veteran of Labor” or upon retirement, then you should contact your employer directly - the current one and, if necessary, the previous one. If for some reason the organization no longer exists, then information should be requested either from its successor or from the city archive.

Application example

STATEMENT ON ESTABLISHING THE FACT OF WORK

On September 17, 2021, I applied to the branch of the pension fund in the Bolsheyarsky district of Astrakhan to receive an old-age pension. During the registration of the pension, it was established that the work experience did not include the period of work as a driver at the Oktyabrenok collective farm (the village of Novoeletsk, Astrakhan region) in the period from 1988 to 1993.

According to written explanations from Pension Fund employees, the work record was incorrectly recorded in the work book. Namely: specific dates of hiring and dismissal are not indicated (numbers are missing), and the stamp of the collective farm is “October”, not “Oktyabrenok”. In connection with this circumstance, I was denied credit for the period of work from January 15, 1988 to April 1, 1993 at the Oktyabrenok collective farm and was recommended to establish the fact of work through the court.

The entry was completed incorrectly, since the HR department employee made a mistake; the renaming of the collective farm in 1991 was not indicated. Now it is impossible to correct the records, since the collective farm has been liquidated.

The fact of working on the Oktyabrenok collective farm can be confirmed by the former chairman of the Soviets Roman Alekseevich, the former personnel officer Vasilisa Igorevna Popova, copies of documents related to the work.

To establish the fact that Vitaly Andreevich Popov worked on the Oktyabrenok collective farm in the village. Novoeletsk, Astrakhan Region, in the position of “driver” in the period from January 15, 1988 to April 1, 1993.

Receipt for payment of state duty to the court
Order for employment
A copy of the applicant's work record
Extract from the Unified State Register of Legal Entities in relation to the collective farm “Oktyabrenok”
Copy of the archive certificate
Certificates, letters of gratitude
Collective farmer's book
Petition to call witnesses
Notification of sending documents to interested parties

01/20/2022 Popov V.A.

Confirmation of preferential work experience through the enterprise archive

A month has passed, and there is no response to the request for information about work from the organization where they must confirm their work experience. I don't have enough points to receive a pension. I have enough experience, but no points. I live in a village, but I sent a request to the city where I used to work. I don’t have enough money to go on my own yet.