Issuance of a work book for obtaining a pension: registration procedure, possible pitfalls

Retirement age

To begin with, let us recall that from 2021 the retirement age for the assignment of an old-age labor pension, as a general rule, is 65 years for men, and up to 60 years for women.
There is a transition period that will last from 2021 to 2027 inclusive. During this time, the same retirement age will apply (women - 55 years, men - 60 years), but increased by a certain number of months (from 12 to 60). In 2028, men born in 1963 will retire at the age of 65 and women born in 1968 will retire at the age of 60. In addition, for those who, according to the previous rules, were supposed to retire between January 1, 2021 and December 31, 2021, an additional benefit has been introduced. They will be able to apply for an old-age insurance pension six months earlier than the “new” retirement age. Thus, a person who, according to the rules of the transition period, receives the right to retire in January 2021, will be able to apply for it already in July 2021 (read more in the article “Pension reform: how the rules for assigning insurance, social and funded pensions will change”).

Work without registration

Some organizations prefer to hire employees without drawing up relevant contracts or making notes in work books.

This allows legal entities to save money by not paying taxes. Citizens are promised increased wages using savings.

Situations when a work book is created, but contributions to the Pension Fund are not transferred, are extremely rare. The employer actually leaves behind written evidence exposing misconduct.

What threatens

Without an entry in the book and without a signed employment contract, it is very difficult to prove that a person actually worked in a specific organization.

The more time has passed since the start of the informal relationship, the more difficult it will be to establish this fact.

• The employee does not receive the right to a pension for the period of unofficial work.
• Also, he will not have social guarantees, for example, protection in case of wrongful dismissal.
• The salary may be unreasonably reduced in any order.

If a violation is detected, the organization and officials are held accountable under Article 5.27 of the Administrative Code.

Administrative sanctions are not applied to the employee.

Where does the pension registration begin?

Registration of a pension is, by and large, a personal matter for the employee. With an application for a pension, he must apply to the Pension Fund of the Russian Federation at his place of residence (Clause 1, Article 18 of the Federal Law of December 17, 2001 No. 173-FZ “On Labor Pensions in the Russian Federation”, hereinafter referred to as Law No. 173-FZ), or to a multifunctional center (MFC). You can submit your application in person, through a representative, through your employer, or by mail. There is another option - to submit an application in the form of an electronic document through the citizen’s personal account on the official website of the Pension Fund.

The employee also collects and attaches the necessary documents to the application for a pension:

• passport (not required if the application is submitted through the citizen’s personal account);
• work book or other documents confirming work experience (for example, a certificate from the employment center or military ID);
• a certificate of average monthly earnings for 60 consecutive months (that is, five years) before January 1, 2002.

In some cases, the future pensioner will need to collect other documents (for example, a certificate of marriage or divorce, a certificate of disability, a residence permit).

However, the employer must also perform some actions related to the registration of an employee’s pension.

If you don’t have a work record, how to apply for an old-age pension?

62. It goes without saying that in order to issue a work book to its owner in the event of the need to process insurance payments, an application from the employee himself is required.

Otherwise, how can the head of the organization know who needs the original documents and for what purposes. The legislator does not impose any special requirements on the application form.

If a specialist of the Pension Fund of the Russian Federation finds records that do not comply with the Rules for maintaining work books No. 225, that is: errors in the personal data of the owner; wrong

Women have the right to a pension when they reach 55 years of age, and men - 60 years of age, with 15 years of compulsory insurance experience.

According to Art. 8 of Law No. 400-FZ, a woman has the right to receive an insurance pension when she reaches the age of 55 years, and to receive a social pension - at the age of 60 years. Men, under the same circumstances, can retire at 60 and 65 years old, respectively.

Law No. 173-FZ contains a list of grounds for retiring before the required age.

When maintaining a book, a specialist must be guided by the names of the columns and enter data whose content corresponds to the name of the column. All information about hiring and dismissal has continuous numbering.

You can add records in order; adding data to stamped lines is prohibited.

The use of abbreviations is also unacceptable - all information is recorded in full. And the information about the employee is entered into a new document.

The book is handed over by the employee to the responsible person upon employment.

insurance. Is it possible to apply for a pension without a work book{q}

The Pension Fund of the Russian Federation may refuse to grant a pension if errors are identified in the labor documents.

The citizen’s personal information stored at the PF enterprise is not needed. Then all that remains is to file a claim in court. Then, within 15 days after receiving it, the employer must provide the citizen with a duplicate.

These include:

1. labor contracts;
2. statements of issued salaries or drugs;
3. order on inclusion in the staff;
4. excerpt from SZI-5;
5. certificate form SZV-K;
6. other documents proving the execution of work.

The duplicate will need to show the total amount of length of service, without indicating where the person worked.

Registration of pension

incomes were below the national average for the same years; contact the Pension Fund client service at the place of registration to consult with a specialist and evaluate the submitted documents, as well as receive clarification on the need to prepare additional documents.

However, the condition for its appointment is that the deceased breadwinner does not have the right to receive an insurance payment. In 2021 the criteria are:

1. the number of pension coefficients does not reach 11.4 points.
2. work experience of at least 8 years;

1. less than 9 years of work experience;
2. the number of pension coefficients does not reach 13.8 points.

For information: some categories of citizens have the right to receive two types of benefits simultaneously.

In particular, these include:

1. parents of soldiers killed in the line of duty and their spouses who did not remarry;
2. victims, liquidators of the accident at the Chernobyl nuclear power plant;
3. families:
4. deceased astronauts.

https://www.youtube.com/watch{q}v=qkmoiaKami0

Social benefits are assigned to those people who have not accumulated the indicators necessary to assign an insurance pension:

1. 15 years of work experience (8 in 2021, 9 in 2021);
2. pension points - 30 (in 2021 - 11.4, in 2021 - 13.8).

Unlike insurance, social benefits are assigned at a later age.

Information about your experience is also stored there.

PF itself in letter No. 25-19/14554 dated December 29.

2005 explains that a work book is not a document that will be constantly at his disposal, therefore, even if a person of pre-retirement age is officially working, the employer is obliged to hand him his work book against receipt.

Not having a book in your hands and missing work experience greatly reduces the amount of your pension. Then, upon reaching retirement age, only a social pension is assigned, which does not yet reach the subsistence level in Russia.

And proven experience of more than five years gives the right to calculate and calculate an old-age pension. The more years a person worked, the higher his income in retirement.

We invite you to read: Ownership or property rights

If your work document is damaged or lost, it must be restored. A citizen does not have the right to fill it out on his own; this is done by the last employer represented by the HR department or other bodies authorized for this, including the Pension Fund.

A personal entry in the state pension insurance system contains much more complete information about the work activity of the future pensioner than is reflected in the work book.

In addition, as a result of the pension reform, the size of the labor pension of citizens of the Russian Federation is calculated on the basis of income to their individual personal account in the Pension Fund of the Russian Federation, and not only on the basis of length of service. But, nevertheless, it is almost impossible to apply for a pension without presenting a work book; it still needs to be presented “live”. Federal Law of June 30, 2006 No. 90-FZ

“On amendments to the Labor Code of the Russian Federation...”

Amendments were made to Article 66 of the Labor Code “Labor book”.

As in Soviet times, the legislative norm continues to apply, according to which information is entered into the work book: about the work performed, about transfers, about awards and about the grounds for termination of the employment contract.

How can you apply for an insurance or early retirement pension if you don’t have a work book{q}

How can you confirm your insurance or special experience{q}

We will answer these questions in this article.

• employment contracts;
• certificates from enterprises;
• books of collective farmers;
• extracts from archives;
• pay slips.

The pension fund may refuse to process pension payments if it discovers an error, typo or missing information in an official document.

In this case, to restore his right to a pension, a citizen can go to court.

We issue a work book

The work book is the main document that confirms the employee’s length of service (Article of the Labor Code of the Russian Federation).

If a person is employed, then, of course, he turns to his employer for a work book. Moreover, usually to apply for a pension, employees ask for the original, and not a copy. The fact is that there is an explanation from the Pension Fund of the Russian Federation, according to which employees of the fund have the right to demand from the employee applying for a pension (letter from the Pension Fund of the Russian Federation dated December 29, 2005 No. 25-19/14554):

• or original work book;
• or its notarized copy.

The organization is obliged to issue the employee, upon his application, the original work book for the purpose of assigning a pension. In this case, a maximum of three working days after submitting the work book to the Pension Fund of Russia unit, the employee is obliged to return it (Article of the Labor Code of the Russian Federation).

What violations may occur when filling out

There are several common mistakes when making entries in a work book:

• absence of the organization's seal on the record;
• errors in the name of the legal entity;
• incorrect indication of the details of the employment order;
• the presence of corrections made in violation of the established procedure;
• the recordings cannot be read for some reason.

How to fix

• Errors can be corrected by making a record of the inaccuracy of the previously specified information. This is easy to do if the organization in which the citizen worked is still operating.
• The most difficult situations arise if the company was liquidated long ago. You need to contact the state archive, where the information is often incomplete.
• In some cases, citizens have to defend their interests in court if the Pension Fund of Russia refuses to recognize the length of service due to a minor error in the documents.

We generate a certificate of earnings

To calculate a pension, information is needed on the average monthly earnings of the future pensioner. Quite often, the Pension Fund takes this data from its personalized accounting database. For the calculation, data on earnings for 2000-2001, which were submitted as part of personalized reporting during that period, are suitable (Article 30 of Law No. 173-FZ). However, in some cases, the employee will need to prove income. So, he may need a certificate of his earnings for any five consecutive years before January 1, 2002. For such a certificate, he can contact his employer (current or former). The certificate is issued under the following conditions:

• during the confirmed period, the employee worked and received a salary (or if the employer is the legal successor of an already liquidated company);
• the period until the employee is registered as an insured person in the compulsory pension insurance system is confirmed (that is, in fact, until the employee receives a pension insurance certificate).

Please note that it is not at all necessary that the certificate cover a five-year period. If a person often changes jobs, then for a pension he can collect several certificates over short periods from different employers, in order to, as a result, cover 60 months.

If an employee contacts you for such a certificate, it must be issued no later than three days from the date of receipt of the application (Article of the Labor Code of the Russian Federation). There is no single form of certificate, so you can create it in any form.

Repeal reform in 2021

From January 1, 2021, information about a person’s place of work, position, date of employment and other information will be stored electronically.

We are talking only about using an improved form of the document, and not about completely canceling the work book.

Today, most commercial organizations and some government departments are switching to electronic document management.

Maintaining paper books involves a lot of difficulties: they are difficult to store, correcting records requires a certain procedure, and there is a risk of losing the paper.

Will it be credited without registration?

People who worked unofficially or cannot restore documents often wonder whether a pension will be granted without a work book.

As already noted, state benefits are provided to citizens on the basis of information available in the Pension Fund.

This organization receives data on length of service and earnings based on payments transferred to the fund.

The work book only confirms the specified information.

A pension can be calculated without presenting it, if the insurance contributions were made in compliance with the requirements of the law.

The form of keeping a work record book will not affect the availability of the right to receive age security from the state.

Advantages and disadvantages

The transition to electronic reporting is beneficial for employers. Now there will be less expenses for HR specialists, there will be no need to order forms, ensure their storage in safes, etc.

Employees are unlikely to feel the change. The availability of qualifications and work experience during employment is very rarely checked using the work book. Typically, organizations rely on evaluation after a person has completed a probationary period.

How to apply for a pension at home? How much is the pension of Olympic champions in Russia? Find out here.

What will the pension be if a person has never worked? Read on.

The changes will not affect the procedure for calculating pensions. The Pension Fund is based on the period during which and in what quantity the employer paid contributions.

It is worth noting that such a document is used in Russia and some CIS countries. In Western Europe, employers require a recommendation from a previous place of employment or other proof of experience. No one is filling out strict reporting forms.

Upon dismissal, the employee needs to make sure that the work book is filled out correctly.

If errors are identified, you should contact the employer to correct them. It will be very difficult to correct inaccuracies after many years.

We present individual information

After submitting documents on the assignment of a pension, the employee must contact the employer with an application to provide personalized information on him in the form SZV-STAZH (approved by Resolution of the Board of the Pension Fund of December 6, 2018 No. 507p). The employer is obliged to fill out the specified form, indicating the type of information “Pension assignment”, and within three calendar days submit it to the Pension Fund (Clause 2 of Article 11 of the Federal Law of 01.04.96 No. 27-FZ).

If the future pensioner has not written an application to submit the SZV-STAZH form, the employer is not required to fill it out. In this case, information about the length of service of this person will be received by the Pension Fund later, when the employer submits the annual form SZV-STAZH with the type of information “Initial”.

In addition, the employee can ask the employer to submit information about work experience before 2002. Such information is presented in the SZV-K form (approved by Resolution of the Pension Fund Board dated January 11, 2017 No. 2p). Sometimes this form is requested by the Pension Fund itself as part of collecting information on the total length of service of insured persons for the entire period of their work until January 2002 (“Insureds can now generate the SZV-K form for free in the “Kontur.Report PF” web service”). .

Do you need a work book to apply for a pension: confirmation of work experience, reinstatement

One of the most important conditions for obtaining a pension in our country is that the person applying for financial support after leaving work has work experience.
According to the Federal legislation that is relevant in our country today, the main official document responsible for confirming the length of service of citizens is the book, with the help of which the required length of service is recorded.

https://www.youtube.com/watch{q}v=e5mr_itQulY

However, to the question of whether a work book is needed to apply for a pension, we can answer that its provision is not necessary. Whether the absence of this document when receiving financial support due to age is legal, or whether it is illegal, we learn from the presented material.

A work book is an eternal companion of all working Russians, which reflects information about your work experience and professional achievements

The excitement about receiving a pension without a work record among residents of our country is due to the fact that persons who do not have such a document are automatically equated to the category of the population that does not have work experience.

Instead, a so-called social pension payment is assigned, the amount of which, as can be understood from the category denoting it, is significantly smaller.

Will it be possible to obtain a pension if you lose or accidentally damage your work record book{q}

However, today citizens rarely fail to present a notebook because they have worked unofficially all their lives.

Of course, anything can happen, and if it never occurred to you to draw up this document and stop receiving your salary in an envelope, today you will miss your insurance pension.

Do not despair! In case the document was lost, damaged, or due to accidental circumstances it does not indicate some periods during which you officially worked, you can provide the following documents as evidence of your right to receive a pension:

• certificates from organizations stating that from such and such a period you worked for them in one position or another;
• employment contracts concluded with employers;
• extracts taken from the archives of organizations or city archives, where the papers were transferred for storage after the liquidation of the company in which you previously worked;
• statements prepared for employee wages.

You can make up for the lack of a work book, and, as a consequence, data from it, using employment contracts and other papers that can also confirm information about your working periods

For those temporary periods when the introduction of a work book has not yet occurred, the only possible way to provide evidence that you worked in a certain position in a certain place is exclusively through contracts concluded for the duration of the work.

However, along with this agreement, it will also be necessary to provide a certificate to the Pension Fund of our country, which will indicate that the employing organization has made mandatory insurance payments for the period of work of the person in question.

You can find out how to restore a document in a special article.

In cases where you do not have any legally binding evidence that you worked in any of the organizations, you can confirm your experience and its duration with the help of testimony given by several witnesses. Of course, in this case the following persons can act as witnesses.

Table 1. Who can act as a witness in this situation.

FaceDescription

Evidence is accepted both in the form of information on paper and orally, if the same testimony was given by several different people who were your former colleagues

You will be surprised, but even if you have a work record book, it is not so easy to prove your right to payment of an insurance pension. Even if you bought this document many years ago, and throughout your working life you carefully monitored its condition and required information to be included inside, various hiccups may occur.

So, for example, the Pension Fund of our country may give you an official refusal to issue financial support payments if it finds in your work book:

• erroneous information;
• typo;
• lack of information.

In this case, nothing can be done; you will have to take the incorrectly filled out document and go to court with it, file an application, and challenge the verdict of the Pension Fund of the Russian Federation.

What should those who accidentally lost their work book, full of important information about their work experience, or damaged it {q} The answer is simple: restore the document. It is advisable to start doing this as soon as possible, immediately after you discover that the paper is no longer with you.

The process of restoring the document we are considering from start to finish is regulated by special rules

The labor reinstatement procedure is regulated by a set of rules on:

• maintaining and storing a similar category of documents;
• production of forms;
• providing the required forms to the employing organizations.

The required rules were approved by Government Resolution No. 225, as well as by the Instruction, which is a guide to filling out work books, issued by the Ministry of Labor of our country, and approved back in 2003.

According to these two lists of rules, a citizen who has lost his work book (or has damaged it, and the document is now impossible to use) has the right to have a duplicate made, which will also include information about the work activity of this person.

Interesting information

The first thing you need to do to obtain a duplicate is to notify the last employer you had of the loss of the document by submitting a statement to him about the loss of your work book. Within 15 days from the date of receipt of the application, the organization will produce and issue you a duplicate, which will contain information about:

• his total work experience;
• available awards;
• incentives;
• reprimands.

You can issue a duplicate using the documents confirming your work experience and other merits indicated in the list below

When preparing a duplicate, the following documents will be used as evidence of experience:

• orders of a manager indicating the enrollment of an employee on the company’s staff;
• employment contract;
• personal accounts or salary statements of a citizen;
• certificates received from the Pension Fund;
• reporting in the SZV-K form;
• other official documents that could confirm the citizen’s work activity.

Provided that the enterprise where the citizen was previously registered closed and was officially liquidated, the information, as we mentioned above, that was stored by him will be transferred to the archive or another successor company. You need to find out who is now exactly responsible for storing information, and go to the address of its location.

We invite you to read: Loans from foreign companies: controlled debt

A request to receive a duplicate in the archive is drawn up in a free format, taking into account certain rules for its execution. So, for example, inside the application it is necessary to indicate:

• Full name of the person receiving the duplicate;
• the time period during which the person worked at the enterprise;
• the purpose for which you are requesting data in the archive;
• contact information through which representatives of the organization can subsequently contact you.

Obtaining a duplicate is also possible if you have not lost, but simply damaged the original document

It is also worth mentioning that if the work book was damaged, you can also receive a duplicate.

At the same time, in order to speed up the process of its registration, bring the damaged document to the personnel department of the last employer, so that its employees simply re-register all the information in a new book.

Provided that any parts of the text inside this book cannot be read, since one or another segment of it is very damaged, it will be necessary to collect and submit additional supporting documents.

If the document was damaged due to the negligence of employees of the employing organization, and not by the person himself, then the issuance of a duplicate is accompanied by a preliminary meeting of a special commission, which includes:

• representatives of the organization you work for;
• persons representing the executive branch;
• members of various teams;
• trade union members.

In this case, the employee does not have to write an application for the restoration of the book, nor provide any necessary certificates; representatives of the employing organization, which is guilty of damaging the paper, take on all the worries.

Try to find witnesses who could confirm that you worked on the basis of a particular organization

If documentary information is not found to restore the book in this case, the employer will be obliged to find witnesses (at least two people) who will testify about when the person worked and worked in the organization. After interviewing and recording data from the collected documents, the commission will have to draw up an act in which the entire accumulated mass of information will be reflected, and on its basis a duplicate will be issued.

Please note: on the first page of the confirmed book, transferred to the HR department for rewriting the information, a mark is placed indicating that a duplicate was issued, and that the number and series of the old copy were also recorded.

Let's sum it up

Registration of an insurance pension is possible directly without using a work book

It is possible to apply for an insurance pension without a work book, however, only if it has been lost irretrievably and you cannot collect information to restore it. In this case, you will have to provide the Pension Fund with other documents that will prove that you worked for specific organizations at a certain time.

What else to pay attention to

When registering an employee for a pension, we also recommend paying attention, in particular, to the following:

• The employer is not obliged to arrange a pension for the employee (despite the fact that in practice some employees require this from the HR and accounting departments). However, the employer can do this (Part 3 of Art. Federal Law dated December 28, 2013 No. 400-FZ). For such a service, it is necessary to conclude an appropriate agreement with the Pension Fund;
• The SZV-STAZH form should be submitted to the Pension Fund of the Russian Federation, including for employees with whom civil contracts have been concluded, if insurance premiums are accrued for remuneration under such contracts;
• Employees have the right to contact their employer for confirmation of length of service. Such certificates are usually required if the entry in the work book was not certified by a signature or seal, or in the event that Pension Fund employees discovered errors or inaccuracies. Certificates will also be required when applying for an early pension;
• An employee's retirement age does not entail his dismissal. And for the dismissal of persons of pre-retirement age (it begins 5 years before the onset of retirement age), criminal liability is provided (see “The law on criminal liability for the dismissal of workers of pre-retirement age has been adopted”);
• If an employee wishes to resign “due to retirement,” then the employer is obliged to terminate the employment contract within the period specified in the employee’s application (Part 3 of Article of the Labor Code of the Russian Federation). In this case, the employee must not notify the employer of his desire to terminate the employment relationship at least two weeks before dismissal.

What data is contained in the document?

The work book records the following information:

• FULL NAME.;
• Date of Birth;
• education;
• name of profession;
• date of registration;
• information about the place of work: name of the organization and name of the unit;
• job title;
• details of the hiring and dismissal order;
• information about reprimands and rewards;
• information about advanced training;
• data on service in the Armed Forces;
• special marks: receiving an academic title, state award, etc.

The pages also reflect all transfers, changes in job functions, promotions and demotions.

Should I give original work records to the pension fund?

In the absence of the book itself or when checking the information entered in it, the discovery of doubtful entries in their authenticity, errors, clerical errors, or the absence of complete data on labor activity in a certain period, such confirmation can serve as:

• employment contracts drawn up in accordance with labor legislation;
• work books of collective farmers (in Soviet times);
• extracts from orders on admission and dismissal from work;
• personal accounts or salary slips.

So, in order to calculate the length of service, both general and especially preferential (when a person has not yet reached retirement age, but taking into account the specifics of the work, he has the right to retire earlier), a work book is needed to calculate and calculate the amount of required pension payments.

Where is the work book kept after retirement (cm)?

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They took away my work book from the pension fund. As a notification that they had accepted, they gave Filkin a letter, which did not contain the full name and position of the employee who accepted the book, the seal of the institution and my signature. 1) Tell me what actions to take to return the work book. 2) Which regulatory authorities can you contact for help. 3) How to correctly draw up an application to the director of the Pension Fund branch for the return of the book. Collapse Victoria Dymova Support employee Pravoved.ru Hello! Similar questions have already been considered, try looking here: Answers from lawyers (1) Why was the pension taken away, or other questions.

Let's go on vacation

You need to prepare for any task. And even more so when you retire. By the way, the Pension Fund understands this very well and therefore, two or three years before the due date, they begin to bother the future pensioner. Invite you to your place to begin preparing for your vacation.

You should not refuse; you will be able to identify flaws in the documents. The PF inspector will check the documents, point out any shortcomings and you will have time to correct them.

Any discrepancy, incorrect entry, errors and for some time you may not be counted towards your experience. And this is a reduction in the size of the pension. The conclusion is simple: you need to prepare for the exit in advance.

How to return a work book that was taken from the pension fund?

Pension Fund.

• The date of drawing up the appeal is indicated and a personal signature is placed.
• The manager must impose a resolution to issue the document on the HR inspector or the person responsible for maintaining records. What consequences are possible after an inspection at the Pension Fund If a specialist of the Pension Fund of the Russian Federation finds records that do not comply with the Rules for maintaining work books No. 225, that is:

• errors in the owner’s personal data;
• incorrect company name;
• the presence of obvious corrections of the record in ways prohibited by Instruction No. 69;
• unclear imprints of the seal of organizations;
• other violations,

this period may not be counted into the total length of service until the fact of work in this organization is confirmed, using one of the methods discussed in Rules No. 1065.

The pension fund requires the original work book: we justify the refusal

Important

Loss or damage to a document can occur either through the fault of the employer or the employee. In the first case, the HR department must take care of its restoration, in the second - the specialist himself.

You can collect information about your work activity to prepare a duplicate from several sources:

• inquiries about previous places of work;
• state archive;
• judicial system;
• appeal to the Pension Fund (PF of the Russian Federation).

The last option is most convenient in cases where it is necessary to establish an accurate list of employers. Let's look at how to restore a work book through the Pension Fund of the Russian Federation, what documents will be required for this, and what to pay attention to.

When is restoration required? Registration of a duplicate may be required both if the work book is lost or damaged.

Info

So, the employee has the right to apply for a labor pension without terminating the employment relationship. What then to do with the work book? NOT FORGET! Draw up an order appointing someone responsible for storing and issuing work books. As a general rule, an employee’s work book must be kept by the employer.

The legislation regulates the possibility of issuing a work book to an employee only in one case - upon dismissal (clause 35 of the Rules for maintaining and storing work books, producing work book forms and providing them to employers (hereinafter referred to as the Rules), approved by the Decree of the Government of the Russian Federation dated April 16, 2003 No. 225 “About work books”). In other cases, the employer is obliged to give the employee only a copy of the work book or an extract from the work book certified in the prescribed manner (clause

7 Rules).