On-site marriage registration: cost, how it goes, what is needed to organize the celebration

On-site registration is an excellent alternative to ceremonial painting at the registry office. Increasingly, modern brides are officially registering their marriage in a non-ceremonial setting, and on the wedding day itself they are organizing a beautiful outdoor ceremony. Unlike the registry office, in holding an outdoor ceremony you can involve loved ones, prepare the text and pronounce the vows yourself, and this is also a great opportunity to emphasize the individuality of your couple through decor. You will find all the secrets of organizing off-site registration in our article with answers to questions from brides, and today we will look at the features of decorating the ceremony area depending on the style of the wedding.

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Law on official registration

A marriage can only be officially registered, that is, other options will not have legal force. The on-site type of procedure is regulated by Federal Law No. 143 - Federal Law. It includes all cases of possible departures for registration. Among them:

the person is under investigation or in custody;
one of the future spouses is in a medical institution;
the presence of an illness that prevents you from arriving at the registry office on your own.

In 2021, in Moscow, an exit type of registration is possible subject to an agreement with the Civil Registry Office. The list of places is limited and includes a number of natural and historical sites. In other regions, the process is strictly limited by legislation.

According to Article 27 of the RF IC, in addition to the valid reasons provided for in the legislation, there is also the option of getting married abroad. In this case, the necessary certificates will be issued in the future in Russia.

Important! A wedding abroad must fully comply with the legal norms of the country in which the procedure is carried out. Only in this case will the marriage be recognized as official.

It turns out that all other design options will not be considered valid. For example, such processes include the symbolic conclusion of an alliance, which is carried out after the main necessary events in the registry office building.

Provinces

Many registry offices in the regions also practice “semi-official” painting (that is, with an employee traveling to the ceremony site) only in the summer months.

But here the situation changes every year, so making any forecasts before January of the year for which you planned the wedding is pointless.

It is better for residents of the province to decide how to organize on-site registration by contacting the registry office of their city.

If you are refused at one registry office, do not despair - the management of another may be more loyal and will agree to register you outside the registry office without any problems.

Types of ceremonies

There are two types of ceremonies.
The first type is official and involves conducting a full registration procedure. If the celebration is of an official nature, entries and signatures in the Book of Deeds are made by a civil registry office employee during the event. This type of registration requires a valid reason. The exception is the city of Moscow, where such procedures are permitted.

The second type of marriage is called symbolic. It is held anywhere at the request of the future spouses. The idea is that an application is submitted to the registry office, after which the event is held. A symbolic wedding has no legal force and is used for the ceremonial part.

If the spouses wish, actors can take part in the symbolic event. In this case, there are no restrictions on any factors, including location or time.

Any options for on-site registration can be carried out with the help of special agencies that provide relevant services.

The procedure for conducting a wedding outside

To take advantage of the opportunity to organize on-site marriage registration, you will need to submit an application to the registry office. If the authority’s employees decide that there are compelling reasons to carry out such a procedure, the request will be granted. A representative of the registry office will appear at the specified place to register the marriage.

The wedding ceremony itself will include a standard speech. The registry office employee must obtain confirmation from the future spouses that they are ready to become husband and wife. After these words, the registration of the union is completed. Following the procedure, the newlyweds are issued a marriage certificate.

In most cases, the delivery of the marriage certificate is carried out by the registry office employee who carried out the registration. But there are situations when the finished document must be picked up by one of the spouses. To clarify information about the procedure for obtaining a certificate, you will need to call the registry office where the marriage will take place.

The rules allow marriage registration in the territories of correctional institutions if one of the spouses is convicted. Then the exact place of concluding the union will be determined by the decision of the head of the colony. A civil registry office employee will arrive on site and carry out the standard procedure. The only difference is the location, since field marriage registration takes place in accordance with standard rules.

When getting married in places of detention, the place is determined not by the newlyweds, but by the head of the colony.

The nuances of the wedding are determined by the newlyweds themselves. They can choose any person to be the master of ceremonies, be it a relative or a third-party person doing this professionally. The place, time and method of the ceremony are also determined by the couple.

Submitting a written application for marriage registration

An outdoor wedding ceremony is held only after submitting an application with the appropriate petition. Since a person is limited in his actions and cannot appear in person at the registry office. You will need to fill out the form in the presence of a notary, who must certify the completed application.

The application itself has only two differences compared to the standard one: a request is added to carry out the registration procedure in another place, and the reason why the person cannot go to the registry office in person is indicated.

Required documents

If citizens decide to hold an engagement ceremony outside the registry office, then they will need to prepare the required package of papers in advance. This is necessary so that during the symbolic ceremony, the host can hand over ready-made documents to the newlyweds.

During the symbolic wedding procedure, a ready-made document is handed over. The marriage must be registered in advance at the registry office.

Despite the presence of ready-made statements, they are presented to the newlyweds as part of the wedding performance. If you do not register the union in advance, then it will be impossible to receive ready-made certificates during a symbolic ceremony.

The reason for the need for such preparation is the book of registration of acts of changes. This book cannot be taken outside the registry office unless there are compelling reasons. The mere desire of the newlyweds to carry out the marriage procedure is not a significant reason. All the reasons why marriage registration can be carried out outside the registry office are described in Federal Law No. 143.

Civil registry office staff must approve or deny an application requesting a marriage registration ceremony outside of a government agency. If the reason is quite compelling, the employee will bring the book to the colony, pre-trial detention center, hospital or home. In this case, the person who carries out the procedure will have special expanded rights that allow him to make records of changes in civil status outside the registry office. Only in this case will the procedure be legal, and all actions will have legal force. The result of such a marriage is the issuance of appropriate certificates.

Service cost

Registration of a marriage abroad is possible only after paying the state fee. Each of the future spouses must transfer 350 rubles to the state budget*. The total cost of the service will be 700 rubles*. The remaining costs necessary for a symbolic wedding are already determined by the newlyweds themselves.

How the ceremony goes

If there is official registration, the entire registration process is standard. Procedure:

an application is submitted indicating a valid reason and all necessary data;
if the decision is positive, the employee of the organization arrives at the location indicated;
The standard registration procedure is carried out. The registrar must make a formal speech and, having received the consent of two citizens, issue a certificate to that effect.

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In some cases, the registrar does not deliver the certificate. For this reason, you will need to pick it up yourself in the future.

Official registration when workers leave does not differ from the procedure carried out in the registry office itself.

Please remember that the venue may vary depending on the reason. For example, in case of illness, a medical institution is indicated, and if one of the future spouses is in custody, then the place is indicated by the head of the institution in the form of a pre-trial detention center or a colony.

Symbolic marriage has the peculiarity of independent determination of all factors. It turns out that in this case everything depends only on the wishes of the newlyweds.

Should you do everything yourself or order a wedding organization from an agency?

To decide who to entrust the celebration to, it is recommended to analyze the cost of each option.

Average cost of agency services

The price for the services of professional wedding planners can be either low or very high, depending on the cost of the props and the quality of the work of the invited professionals.

The approximate costs of a celebration from an agency can be calculated based on the following criteria:

turnkey wedding organization;
order no more than three services;
savings on design quality.

Also, the fall or increase in the price tag depends on the time of year and the main inflation indicator.

At the same time, you can count on discounts from the agency in connection with the wedding on special dates or, for example, if the bride and groom have the same names. The total cost of a turnkey wedding in Russia varies from 50 to 300 thousand rubles. Organizing a celebration abroad (in Bali, Seychelles, Thailand, etc.) will cost 200 – 800 thousand rubles.

Who conducts registration outside the registry office?

According to the law, the registrar's departure is mandatory if certain conditions exist, including illness or other valid reason. In all other cases, when conducting an unofficial ceremony, the services of a registry office employee or a hired actor, who will also be the host, can be used.

During a symbolic wedding, the person does not have authority, but for the ceremonial part this is not required.

On a note! If there is an unofficial ceremony, you must first sign the civil status document at the registry office before the celebrations begin.

Organization of on-site registration

Organizing the process is quite difficult.
If a formal event is being held, mandatory standard processes will be followed, including the registrar's speech and signage. With the symbolic option, the services of specialists or various agencies are more often used. In any case, the following steps must first be performed:

submission of applications. This can be done by submitting to the registry office or through a website with government services;
If you need to travel, you will need to fill out applications using a special template, which must first be obtained from the registrar. It is also necessary to immediately clarify all the nuances and enter the required information;
if the person is in custody or in a medical facility, then the second statement must be certified;
all details of the place where the registration will be carried out are written down;
A certificate indicating a valid reason is required.

With the symbolic option, the design process is simpler. You must go through the standard procedure of submitting an application, and then sign and receive a certificate at the specified time. Further holding of the event will be unofficial.

Organizing any type of event has its own characteristics.

Required documents

The procedure requires a prepared package of papers. Documentation:

completed applications from citizens;
Russian Federation passports;
certificate of registration at the place of residence;
a number of certificates, if necessary, about past acts of civil status;
if one person is not an adult, then special permission will be required;
a certificate, if available, documenting a valid reason.

Additionally, you must have a receipt for payment of the state fee.

Choosing a wedding venue

With the official version, the choice of places is limited for one reason or another. There are no restrictions during a symbolic celebration, which allows you to fulfill any fantasies.

Seating options subject to restrictions:

medical or correctional institution;
special list of places in Moscow;
any suitable option.

Organization and decoration of the celebration

In the official version, the entire organization of the event is considered standard, that is, the ceremonial part is held immediately after the conclusion of the union.

If the celebration is unofficial, then it is organized by specially hired people or the newlyweds themselves.

Most often, with this option, they use the services of special agencies.

Ceremonial painting of the newlyweds

After clarifying the consent, the registrar reads out an official speech, after which the spouses sign and receive a certificate.

In case of an independent celebration, the ceremonial painting of the newlyweds can take place in any format.

How to do on-site registration yourself: the role of the registrar

Your mutual friend can act as a registrar. You can discuss the speech with him and make it more sincere. Plus, it's a great way to save money.

However, newlyweds often prefer to hire a professional for this important event. The registrar must be a good artist, an experienced and responsible organizer and, most importantly, have a clear, well-spoken speech.

It is better to hire a registrar through a trusted agency to protect yourself. It is better to start looking for a leader for the ceremony several months in advance, so that you have time to choose the right one, agree on everything and calmly get down to the speech and vows. Some registrars even agree to help the newlyweds write their vows. But it’s better to do it yourself so that the moment is especially touching.

Find out in advance from the registrar how field marriage registration is carried out. He will answer all your questions and give practical advice.

The registrar should listen to your wishes. If the wedding is themed, the host should fit in and give an appropriate speech. There is a belief that the best recorder is the one that made you cry. Exit registration is not an official ceremony at the registry office, but a romantic and touching event. Therefore, it is better for sensitive ladies to come with waterproof makeup.

If there are difficulties with seating guests or other unforeseen circumstances, an experienced host will handle it. He will skillfully calm and seat the guests, and if it starts to rain, he will beautifully invite everyone into the room.

Appearance is also important. Typically, women with a pleasant appearance act as receptionists. The presenter should be dressed appropriately for the occasion – elegantly and discreetly. For a themed wedding, you will have to dress accordingly. If the newlyweds are attending an elven wedding, the registrar will, for a fee, wear a floor-length dress, elven ears and give a speech in elven. This is usually within the scope of his duties.

Source

Cost of on-site registration

The only mandatory cost that is established by law relates to the payment of state fees.
It is 350 rubles. The receipt is valid for 3 years. All other costs relate to the official part. For example, when traveling to a cultural site in Moscow, the cost will vary from 20 to 40 thousand rubles.

Carrying out symbolic events is unlimited in terms of budget. A lot will depend on the specific company and their price list, as well as the number of services provided.

Pros and cons of on-site registration

The official travel option has the advantage of not having to visit the registry office, which allows you to bypass a number of factors, including being in a medical institution. In this case, there are no disadvantages except for the mandatory presence of a special certificate.

In other cases, there are the following positive aspects:

freedom to choose the place and date;
individual celebration scenario;
moving away from standards and rigid boundaries.

Among the disadvantages are the additional costs that are necessary when holding an event yourself.

The registrar’s departure can be carried out both by law in exceptional cases and during an unofficial holiday. This procedure has many features, both positive and negative. When holding a symbolic event, the celebration is carried out using a pre-developed script. The individual choice of wedding method depends on the wishes of the newlyweds themselves.

How to organize on-site marriage registration: step-by-step plan

Without a clear algorithm of actions, it is impossible to organize a high-quality wedding celebration.

Determining the date, time and location of the celebration

Since the wedding will be held outside the registry office, after registration, the newlyweds have the right to independently choose the date, place and time of the celebration. Only the rule regarding the selected date of registration in the registry office when submitting an application remains the same.

The undoubted advantage of a destination wedding is that the newlyweds themselves can choose not only the date and place of the special event, but also any time of the day (it is not forbidden to get married even at night), depending on the theme of the holiday.

Decoration of the site for the wedding ceremony

The attributes of a wedding depend on the specific location where it is held.

If the newlyweds decide to have a holiday in nature, then the following will definitely come in handy:

a gazebo made of wood, draped with fabric and decorated with flowers, in which the wedding ceremony will take place (its area must accommodate all guests);
an arch that will be needed during the exchange of marriage vows between the bride and groom (the style of its implementation and decoration depend on the theme of the wedding - fabric, flowers, lace, balloons, ribbons);
a path running between the rows of chairs on which guests sit, leading to the arch (for example, carpeting in a color that is in harmony with the bride’s dress and the rest of the wedding decor);
guest chairs - special furniture for special occasions or ordinary chairs, completely covered with beautiful fabric covers.

Additional design elements can be:

tent (in case of bad weather or scorching sun);
a table or counter for registration (needed by an official to place ceremonial paraphernalia: folders, boxes with rings, etc.);
flowers and petals for decoration;
ring pad;
a “comic” marriage certificate, decorated in the style of a celebration;
basket or box for cards and cash gifts;
photo zones, etc.

Organization of a buffet

Basically, newlyweds choose those locations for an outdoor wedding where it is not possible to prepare a meal.

For such cases, there are special catering services (off-site restaurant) that prepare dishes and drinks of the young couple’s choice, as well as deliver them to the place of celebration.

Catering services include:

beautiful presentation;
service by waiters and bartenders;
table setting.

A buffet (or buffet) is most popular at outdoor wedding ceremonies, as guests will be able to freely communicate and move between tables during the meal.

Search and order a registrar, photographer, musicians and other specialists

When the bride and groom entrust the wedding to an agency, the question of staff selection does not arise, since reliable specialists already cooperate with such companies and can be recommended to those getting married.
In this matter, you should rely on the recommendation of the organizer who will hold the wedding. When making their own choice, newlyweds must take into account the ratio of the total cost they plan to meet and the quality of the services provided.
Today, almost all photographers, event hosts, musicians and other professionals have accounts on social networks where they promote their services.

There you can also read their work and reviews to ensure their professionalism. In any case, newlyweds are recommended to meet all candidates in person, communicate and consider several ideas for organizing a holiday.

This is especially true when meeting a registrar, since it is important that future spouses like not only his professional qualities, but also his appearance, manner of communication, etc.

Other important points to consider

Do not forget about additional services that must be performed by separately hired specialists if the newlyweds decide to organize the wedding themselves. This is an invitation to a host, DJ, installer of decorative structures, etc. In addition, you will need an interesting celebration scenario, the creation of which should also be entrusted to a professional.