The need to draw up an invitation for an interview arises for employers both in response to a resume sent for a vacancy, and when independently searching for a valuable specialist, for example, using a database of applicants’ resumes. A recruiter can invite an employee by calling, writing an email, or sending an SMS - the required samples can be viewed below.
The most convenient and fastest way is a phone call. Sometimes it duplicates the electronic response to the applicant’s e-mail. An invitation by email and SMS is not always justified, since it does not guarantee the applicant’s exact arrival at the meeting, the person’s reaction is not predictable, perhaps this vacancy is no longer relevant for him, but the recruiter will not know about it.
The applicant's assessment of the proposal occurs already at the stage of invitation to the vacancy.
Many recruiters are faced with a situation where a candidate ignores invitation letters or, more often, does not show up for an interview. Instead of blaming the candidate for not being obligatory, it is worth analyzing the invitation for errors.
What it is
An invitation in the form of a job offer is a relatively new phenomenon for the Russian labor market, introduced by Western companies.
Literally translated, a job offer means sending an offer to occupy a specific position, indicating a number of conditions for future cooperation - from the amount of remuneration to the additional social package provided.
At the same time, given that the invitation is essentially reminiscent of a translation, many applicants have quite natural questions about how the newfangled trend is consistent with the norms of labor legislation and what functions it performs.
Heading
The first thing applicants pay attention to is the title of the ad. It is not so important for the text itself. But as a tool for attracting an audience, it is very necessary.
The best job ad examples usually don't have an overly enticing subtitle. They don't inspire confidence. Try not to use phrases such as: “Urgent”, “Exclusive offer”, “Limited offer” and so on. If you are posting your post where there are already a lot of similar ads, let the title be original. But without flashy promises.
Attracting applicants through this feature is difficult. After all, subheadings often look like advertising. And only those who are overly gullible are forced to become interested in published offers.
Does it have legal force?
An invitation to work can be called an official document, on the basis of which an employee can resign from his previous place of work and move to a new employer.
However, this is not a transfer, which is stipulated in Part 4 of Article 64 of the Labor Code of the Russian Federation, given that the offer is sent only to the employee, and not to the directorate, and there is no correspondence between the two companies to agree on the transfer of an employee from one state to another.
Thus, these legal relations, despite the obvious signs of labor standards, are not regulated by the Labor Code of the Russian Federation at all.
In this case, the invitation could be called an offer within the framework of Article 435 of the Civil Code of the Russian Federation, taking into account the main features, if not for several inconsistencies:
- an offer can be written or oral, while a job offer is drawn up only in the form of a business letter;
- the offer must contain the essential terms of the employment contract, and the invitation includes only a few of them, and even then in a general form.
Also, by virtue of Article 429 of the Civil Code of the Russian Federation, it was possible to draw a parallel with the preliminary agreement, if again not for several distinctive features:
- affixing signatures of the parties to the job offer is not provided;
- there are no basic conditions for future cooperation.
Therefore, it is impossible to equate this document to an agreement, as well as to force the planned activities to be carried out subsequently.
However, despite the lack of regulation and signs of legal force, a job offer cannot be called a completely useless and formal document, given that on its basis you can get a job.
Moreover, this can be achieved through the court if the document is drawn up with violations or in a format that automatically recognizes them as a preliminary agreement or an offer.
Can a new employer refuse to hire?
Article 64 of the Labor Code of the Russian Federation guarantees a citizen employment. The employer who sent the invitation cannot back down and refuse the citizen to sign the contract. The documents guaranteeing employment in the new organization are an invitation to transfer and the consent of the citizen. If the employer decides to refuse employment to the invited employee, he can file a complaint with the labor inspectorate or sue him in court. If the court decides in favor of the plaintiff, it will oblige the new employer to sign a contract with him from the day following the day he left his previous job.
This is interesting: Sample claim for deprivation of parental rights of a father
The legislation also provides for administrative liability for such violations. According to Part 3 of Art. 5.27 of the Administrative Code, a fine of 10 to 20 thousand rubles may be imposed. per official, from 50 to 100 thousand rubles. to the organization.
Main functions and purpose of the document
As a rule, by the time a job offer is sent, the employer and the future employee have undergone several interviews and have an idea of the nature of future employment.
However, there may be several applicants, which is why only the candidate who meets all the criteria receives a job offer.
Thus, this letter can be called a kind of notification, which is only informational in nature and invites you to take up a position.
Moreover, in addition to the invitation, this document also has other functions, in particular:
- the prestige that the company thus shows, bringing itself closer to Western analogues of reliability accepted abroad;
- a brief notification to the employee about some conditions for future cooperation (the same amount of remuneration);
- clarification of a number of aspects of the work process to prevent misunderstandings on the part of the new employee.
In what form can it be sent?
An official invitation to work, of course, can be expressed both in writing and orally, but a verbal promise does not guarantee one hundred percent employment and can be violated by the employer himself.
That is why, in order to preserve the prestige of the company, as well as the employee’s confidence in subsequent employment, a job offer is issued only in writing on the institution’s letterhead with the inclusion of some fairly clear conditions that determine the nature of future interaction between the parties.
What is certification? Details are on our website. What regulates the provisions on mentoring? Find out here.
Success - failure
Now it’s worth considering examples of job advertisements that are considered successful and not so successful. Two posts will be presented to your attention. The first is how to write, the second is how not to write. Let's start with a more successful option:
"Attention! Waiters needed for a fast food cafe! Cafe “Teremok” (address) is looking for employees to work as waiters. Are you energetic, purposeful, ready to work and earn money? Are you between 18 and 35 years old? With or without work experience, are you ready to learn and work? Then you've come to the right place! The duties of our waiters include:
We offer employees a flexible schedule (shifts, 5/2, 2/2, 3/2). The job is perfect for students, a combination/part-time job is possible. Contact directly in the cafe or by phone: YYYYY (where YYYYY is the number).”
But now it’s worth paying attention to the not best option for ads. Sometimes you can approach our problem today with humor (photo above). But most often this option is not suitable. But it attracts an audience. Here is an example that suggests fraud:
“PC operators required. Easy work for students and mothers on maternity leave! Do you have a computer and Internet? Just 4 hours a day - and you can earn huge money! A PC operator is an excellent choice for women on maternity leave. Work entirely from home. Age and education are not important. Contact us at: zzz, (where zzz is email).”
Source of the article: https://businessman.ru/new-obrazcy-obyavlenij-o-rabote-pravila-napisaniya-obyavleniya-o-prieme-na-rabotu.html
Registration of a job offer in 2021
Labor legislation does not define the concept of a job offer, as well as the rules for its execution. Therefore, many companies use a free form without any conventions, forgetting that an invitation to work is an official document that is drawn up in a certain format in compliance with a number of principles.
Content, form and structure
Thus, a job offer is an official letter.
It must be issued only on the company’s letterhead in compliance with a certain structure in the following form:
- addressing the opponent in a respectful manner, preferably by name and patronymic;
- notification of a job offer, that is, the text should be drawn up only in the form of an offer, and not a requirement to take a position or begin one’s duties immediately;
- provision of information about some working conditions, but not all, which will subsequently be included in the employment contract, but only part of them - for example, the amount of wages, some responsibilities, but in general, as well as the terms of the social package;
- an offer to come to the company to apply for a job on a certain day and discuss other organizational issues;
- a list of documents that must be carried with you according to the requirements of the law.
At the same time, in this letter it is not advisable to display almost all the conditions of future cooperation, since in case of refusal, the employee may recognize this document as a preliminary agreement and oblige it to be fulfilled within the framework of the law.
Also, you should not include in the letter some organizational details in the form of the date of receipt and signature of the employee who agrees with the above, given that if there are two signatures of the job offer, this document can again be recognized as a preliminary agreement.
Design rules
Considering that an invitation to work from an employer, a sample of which is presented below, is an official letter, in the process of issuing it you must comply with a number of mandatory rules determined by the norms of personnel records management.
Who composes?
The document itself will be drawn up by an employee of the HR department, who will write down a number of conditions for future cooperation, as well as fix all organizational issues - from the date of appearance at the company, to the list of documents that you must have with you to conclude an employment contract and fill out other forms.
On whose behalf?
The main point that can raise controversial issues when refusing a job after receiving an invitation is the drawing up of a document in the form of a preliminary contract.
And since the agreement must necessarily contain the signatures of both parties, one of which is the director, it is advisable to draw up a job offer not on behalf of the director, but on behalf of the company in general.
Who signs?
In this case, the invitation will necessarily be signed by an official, who in this situation may be the same head of the department in which the invited applicant will subsequently work, or the head of the personnel department may act as a representative of the company.
This will also be the right decision, given that at this stage only negotiations are being conducted and personnel issues are being resolved, and nothing more.
Sample (example and form)
Considering that the job offer is just gaining popularity, and not all personnel workers know in what form to draw up the specified document, it is advisable to use a standard form.
A sample letter of invitation to work is presented on our website:
Invitation in English
How to respond to an employer?
A correctly drafted job offer formally does not have legal force, therefore the specified letter cannot be considered as a preliminary contract that is binding.
However, after receiving this document, the future employer also expects certain actions from the applicant, which, again, are not defined by law, but are accepted in the business world.
Invitation letter sample
An invitation letter is a special case of a notification letter, which is used to invite you to an event (exhibition, negotiations, meetings, seminars, etc.)
It differs in that the invitation letter can be issued not on company letterhead and have artistic decorations: drawings, ornaments, and so on.
To the event
The text of the invitation must contain clear and specific information about the date and location of the celebration. The letter can be addressed to one person or several at the same time.
An invitation letter is usually sent several days or even weeks before the event, so that the invited person has time and opportunity to make a decision and get ready for the celebration.
It is advisable to send a response letter to the offer, even if the offer is rejected. The refusal must be formulated politely and indicate the reason for the refusal, even if fictitious. The invitation letter is drawn up in accordance with the rules established for a business letter.
Letter of request for documents sample via the link.
For cooperation
My friend Alexander, with whom I have repeatedly worked on common projects, has a specialized education. He has been actively working in the field of advertising and marketing for several years, and among his clients are MegaFon and Avtomir. In addition to his high professionalism, Alexander’s clients value him for his creative thinking and creative approach. Knowing the direction of your company, I can assume that Alexander will be of interest to you as a future employee.
To work
Hello, Mikhail! Following the preliminary agreement, we are sending you an invitation to take up the position of Marketing Manager for the product “product name”. We expect to see you at 14.00 on the eleventh of May in our office. To register you need to take:
TIN; passport; military ID; work book; pension insurance policy; general health insurance policy; marriage certificate and children's birth certificate; registration (if you do not live in Moscow).
If for some reason you do not currently have one of the above documents, do not worry, it can be brought at another time, which we will discuss in the HR department. On May 11th you will have to visit the HR department to apply for a job. Or, for example, such an invitation can be used if there is a vacancy in a car dealership for work without experience.
After that, you will be taken to your workplace, they will show you and tell you everything. Then, as you get a little more comfortable, you will need to meet with Vyacheslav Petrov, your future leader.
Conditions: salary during the probationary period will be 40,000 rubles. After the end of the probationary period - 50,000 rubles. It should be noted that the company rewards its employees with quarterly bonuses based on performance results. In accordance with the Labor Code of the Russian Federation, the probationary period will last no more than three months. Working hours are from 9.00 to 17.00, overtime is paid in accordance with the Labor Code of the Russian Federation.
If the employee successfully completes the probationary period, additional social security conditions come into force: medical insurance, the opportunity to visit the gym for free, 50% discount on car insurance, free parking at the workplace, the ability to connect to corporate tariffs, sick leave benefits. And also study sample interview questions and answers to them.
Sincerely, Olga Fedorovna.
To the exhibition
We will be happy to present all the information about already well-established and consistently successful routes to China, Malaysia, Thailand and the countries of Oceania, as well as offer you new promising destinations to Argentina and Peru.
We hope to see you among our guests at the exhibition!
General Director V.I. Forget-me-not
To the meeting
How to write the answer correctly?
To begin with, it should be noted that management does not send job offers to all applicants for vacant positions, but only to those who will occupy key positions, especially if the head office is located abroad and the company attracts the best specialists, or rather, lures them away from similar, but local ones organizations.
And since we are talking about the most sought-after and professional employees, they are expected, at a minimum, to comply with business ethics and receive a response to the invitation.
Thus, the response to an invitation received should, at a minimum, be framed in the most polite and neutral tone possible, and also contain the following information:
- a few words indicating that the letter has been received;
- a brief thank you for considering the candidacy;
- confirmation of attendance at the proposed time.
You will find the job application form in our article. The certification submission form is here.
Who develops the wage regulations? Find out here.
How to write a refusal?
An applicant for a vacant position may refuse to comply with the notice if he does not agree with the proposed conditions of employment or for other reasons.
However, given that we are talking about business correspondence, and taking into account the fact that many companies share information among themselves, the refusal should be drawn up in the most polite form, indicating the reason for the refusal, even if only nominal.
An example of a refusal in English:
Is it possible to refuse after consent?
Consent to appear for further processing of employment documents is not a document that obliges the employee to enter into an employment contract, but only confirms that the message has reached the addressee and he is ready to further discuss the terms of future cooperation.
That is why, even if you agree to a job offer, you can send a second letter or appear in person to notify the organization’s management of the refusal, again indicating the reason, given that circumstances may change, and you will have to contact the employer again.
Attention!
- Due to frequent changes in legislation, information sometimes becomes outdated faster than we can update it on the website.
- All cases are very individual and depend on many factors. Basic information does not guarantee a solution to your specific problems.
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Recruitment
Requirements
For example, in this part you should write information about your requirements for applicants. What kind of shots are you interested in? It is advisable to publish accurate and complete information in this area. And describe everything point by point.
You should indicate the desired age, education, work experience, experience in a specific industry, personal and professional qualities. Without all this, your ad will look too suspicious, even if all other points are filled to the maximum.
Sample job advertisements (not entirely successful) usually contain minimum requirements for applicants. It just says something like: “Work experience and your age are not important! The main thing is the desire to learn and work.” Such sayings suggest fraud. After all, the employer must clearly understand what kind of employee he needs, and the applicant must assess how suitable he is for employment for a particular vacancy. Otherwise, contacting your post is a waste of time. Both for the potential employee and for you.
