Legal basis
In employment agreements, if a probationary period is established, an indication of it is made. At the same time, you should specify how long it lasts. When a company has been on the market for more than a year, most often it has its own developed algorithm for testing the skills of employees during a specified period of time. For this purpose, management draws up a special act. Labor legislation indicates certain categories of employees for whom it is not permissible to establish such a period. These include:
- women who are pregnant;
- citizens who have not reached the age of majority;
- employees who are transferred to the company from another organization or structural unit;
- persons who were hired under the conditions of a competition.
In addition, these rules may apply to other categories of citizens.
Characteristics for an employee from the place of work - how to draw it up correctly?
It is necessary to understand that a characteristic is not the same as. Characteristics from a job to an employee, depending on where the request came from, are divided into two categories:
- And external.
- On the inside.
An external reference may be requested by a new employer, government agencies or credit companies.
The latter is the employee’s story about himself, while the characteristics are written by the employer.
They do this in order to form an image of a person in order to determine the degree of trust in him. Government bodies may request references when issuing permits, awards or incentives, or employee participation in official processes. If a person comes to find a job in a new place, then the future employer, using characteristics, can study achievements or punishments, and then correlate them with his requirements.
Sample characteristics for an employee from the place of work: why it is needed and how to write it correctly
Why might it be needed?
Here is just a small list of situations when it may be asked:
- when applying for a loan;
- for the court.
- when being awarded a prize or state award;
- when contacting the guardianship authorities;
- for submission to an educational institution;
- when applying for a new position;
Determination of testing provisions
This act reflects general information about how the probationary period is implemented at enterprises. Each company generates such a document independently. At the same time, the test is described in detail. It is required to specify what goals and objectives are set for the citizen and the criteria used to assess the employee’s work qualities. In addition, the timing must be reflected, as well as the reasons why it is permissible to reduce the time period under consideration.
It is envisaged that a curator will be appointed for the entire period while the person’s suitability to work at the enterprise is checked. In addition, you need to indicate the time period for generating reporting documentation based on the results of completing the test.
Form and sample notification of failure to complete the probationary period
A. On state regulation of concluding an employment contract / N.A. Ignatyuk // Journal of Russian Law. 2011. No. 5. P.19..
At the same time, it must certainly contain a section on the probationary period with a clearly defined period and its conditions.
Compliance with all the above procedures is very important, because if the employee disagrees and appeals the employer’s decision in court, the obligation to provide evidence of the legality of the dismissal rests with the employer. It should be described in detail, for each task set in the plan - how it was completed, what mistakes were made, how they were corrected.
Initial testing stage
It is important that the testing period begins from the first day a citizen starts working in the company. It is unacceptable to apply this period when a person has already worked for a company for some time. The procedure for completing the probationary period does not provide for the need to perform certain actions. During this time, a person must conscientiously fulfill his work responsibilities and comply with the requirements of the company’s management.
Initially, you need to carefully read the provisions of the job description. This is necessary in order to prevent violations during work. In addition, it is acceptable to ask for advice from those who have been working in the company for a long time. If someone criticizes a citizen, then it is best to listen to him and then begin to correct the shortcomings. An individual testing program is created for each person. This act reflects the exact tasks assigned to the employee.
Exercise
An accurate and clear test assignment makes it possible to objectively assess the employee’s qualities. In addition, the dismissal of an employee who has not completed the probationary period requires justification, which is given on the basis of conclusions about the completion of the task.
The absence of such justification may lead to claims involving litigation, which cannot be included in management’s plans. For the employee himself, receiving a task also has a useful side - he gets the opportunity to become familiar with the level of expectations, management requirements for his position and the criteria for evaluating his actions.
Usually, not one task is given, but several. This contributes to a more accurate determination of the employee’s capabilities and helps to more fully reveal the strengths and weaknesses of his training or professional suitability.
The essence of these tasks is to perform certain functions inherent to the position held, showing the level of the specialist’s readiness to solve emerging professional problems with varying degrees of effectiveness.
Tasks must correspond to the expected level of professional training, and also be within the employee’s area of competence.
Who checks and how
Checking and evaluating the tasks performed is carried out by the curator (mentor) and the manager. The supervisor's assessment usually takes priority. When three months end, the manager issues an assessment, confirming or refuting the supervisor’s opinion.
These two assessments may diverge from each other because the point of view is not always the same, so different types of tasks are needed to obtain a balanced result.
Examples
The newly hired sales manager receives the following assignment during the probationary period:
- Mastering the company's corporate rules.
- Practicing reporting techniques and filling out turnover documents.
- Determining the level of fulfillment of functional responsibilities.
- Assessment of general communication skills and ability to work in a team.
Probationary task for a system administrator:
- Study the company's IT communications system.
- Optimize and improve system performance.
- Work out a mechanism to avoid system failures
Thus, the tasks received on the IS fully correspond to the profile of the employees or are within the scope of the professional duties of the subjects.
Concept of work plan
This act reflects several sections, which are accompanied by a specific topic. The following questions are subject to reflection:
- tasks assigned to the employee;
- period for its execution;
- the result that will be achieved in fact;
- what the company expects from the citizen;
- curators' comments.
Often, a company assigns the responsibility for drawing up the act in question to the employee who is more experienced. This includes employees of the personnel department or the direct management of the department where the person works.
The plan is formed in order to establish how effectively one is able to work in a particular company. In addition, this act helps to avoid the occurrence of controversial situations in the future.
What tasks are set?
It is important to take into account that it is permissible to set tasks for a citizen that fully meet the responsibilities assigned to the person by position. You also need to pay attention to ensuring that the test results have an objective expression.
In addition, it is necessary to take into account the fact that a citizen needs to undergo adaptation in a team environment. This indicates how quickly he can integrate into a well-established working family. Experienced employees need to support new employees and not leave them in difficult situations.
It is envisaged that the functions of monitoring and controlling a newcomer may be assigned to:
- direct management;
- mentor;
- curator;
- observers.
In addition, the company may create commissions that have the specified functions. However, this practice is used in companies with large staff.
Maximum extension period
As mentioned above, the IP can be increased strictly by the number of days that were missed on the basis. Accounting is carried out on calendar working days. Let's assume that an employee has sick leave for 10 days - from Monday of the current week to Wednesday of the next. Then the IP is increased by 8-9 days (depending on the work week). If Friday of the current week falls on a public holiday, then the extension period will be 7-8 days.
In rare cases (usually on the initiative of the employee himself, for example, to acquire additional skills), by agreement of both parties, the administration can extend IP without compelling reasons.
What is the probationary period provision?
If an organization has existed for more than a year and its leader often hires staff under the condition of passing a probationary period, then a certain algorithm inevitably develops for testing the knowledge and skills of new employees.
provisions on the testing procedure.
Attention Date of review: “____” _______________ 20___ Employee signature: _____________________ _____________________
Note on the assignment form:
Score Result 1 Coped with the task 0 Did not cope with the task 2 Completed more than required
Let’s say our HR department inspector, Ksenia Petrovna Ivanova, failed to complete her assignments.
What are they checking?
During the specified time, the following indicators can be checked:
- how quickly a citizen masters certain skills;
- quality of performance of duties;
- showing a desire to work for the company;
- compliance with the rules in force in the company.
In addition, they can evaluate how a person copes with difficult situations at work and stress. An important point is the level of communication skills and the ability to build a dialogue with the team and management.
Completion of the test
The optimal option for completing the period under consideration is to undergo certification. This means that the person will need to go through a similar job matching process as other company employees. It is worth paying attention to when the process in question is considered completed. This is linked to the date reflected in the employment agreement.
The test result may be negative or positive. Most often in practice there are positive results. As a rule, during the first month of work, management can come to a conclusion about whether a person can work in the company or not. For this reason, the employment relationship with a person who is not suitable is terminated much earlier.
When, during the testing process, a citizen decides that he does not want to continue working in the company, he must inform management about this. This must be done no later than three days before the termination of the employment relationship. The notification is provided in writing. After the specified period, the person resigns at his own request.
Report
Important acts include a report reflecting the test procedure. This document must be issued after the employee’s qualities have been checked. It is necessary to reflect how capable a person is of fulfilling the responsibilities assigned to him. The responsibility for drawing up such an act is assigned to the person who is the curator.
The process of writing reports is not complicated. Information is reflected about a person’s compliance with the specific qualities that are required of him to occupy a position. It is required to describe in detail how the duties were performed and whether mistakes were made. Experts say that it will be convenient to use a point system in this case. It helps to objectively reflect the performance of a particular person.
The act in question must be drawn up no later than a couple of weeks before the test period is completed.
