Order on the creation of a labor protection commission and its necessity

Why are commissions created?

The scope of tasks of such a commission is established at the legislative level. The description contains the following points:

1. Informing personnel regarding the created working conditions in a timely manner. This also includes training on the use of various protective equipment.
2. Identification of how labor conditions actually develop for jobs. Members of the commission have the responsibility to analyze the results of each inspection and create action plans to reduce the overall level of injuries.
3. Collective discussion related to the development of a labor protection system at the enterprise. The main thing is to bring the provisions of this system into compliance with legal requirements.

The management body includes both candidates from the employer and persons elected by the trade union, or at a general meeting of employees, by voting.

The final establishment procedure is completed when the order is issued. The chairman, secretary and several deputies must be selected separately.

Results

Creation of a labor protection commission, the functions of which are established by the provisions of Art. 218 of the Labor Code of the Russian Federation, is carried out voluntarily by the employer. But a commission, whose competence is to test the knowledge of company employees in the field of labor protection, must be formed - in the manner prescribed by the norms of Resolution No. 1/29. To do this, the management of the company must decide on the composition of this structure and issue an order on its creation.

You can get acquainted with other aspects of how Russian companies solve problems in the field of labor protection in the articles:

• “Frequency of testing knowledge on labor protection (nuances)”;
• “How to conduct a safety briefing (nuances)?”

Sources:

• Labor Code of the Russian Federation
• Resolution of the Ministry of Labor of the Russian Federation and the Ministry of Education of the Russian Federation dated January 13, 2003 No. 1/29

You can find more complete information on the topic in ConsultantPlus. Free trial access to the system for 2 days.

Regulations on the Labor Safety Commission

The document contains a structure of several main points:

1. General organizational provisions regarding members. This concerns the period and procedure for employee certification, validity period.
2. A description of the purpose for which the association is being created.
3. Rights related to inspections.
4. The order, the place with which the work is carried out. It is necessary to indicate the time at which members gather to discuss certain issues. The procedure is described regardless of the conditions.
5. Nomenclature of cases. This means that it is necessary to describe what materials are used during inspections. And what information is conveyed to the members of the association.

Who should sign the document?

The order must have several signatures. First of all, the director of the company, since all such orders are issued on his behalf (if the director is not present, the order can be signed by an employee temporarily replacing him).

In addition, the document must contain the autographs of the employees who are directly affected by the order, as well as those persons appointed responsible for its implementation.

It must be said that if the document does not contain the signatures of the director or employees in respect of whom it was issued, it can easily be challenged in the future in court, which is why this point must be strictly observed.

Making an order: rules for 2018

To fill out an order, you are allowed to take standard forms in the A4 form. It is necessary to ensure the presence of the following items:

1. Date, number.
2. Motivation and grounds on which the development was required. For example, you can specify the following goals: monitoring compliance with requirements for the organization of labor protection at the enterprise; reduction of diseases in the production process; prevention of injuries at a specific site.
3. The second part describes those who are members of the association. The minimum number is two people from each party interested in the process.
4. Establishing the responsibilities of individual participants.
5. Appointment of a person who is responsible for the implementation of the provisions described in the order.
6. Signature from the manager.
7. Familiarization with the document against personal signatures is mandatory for any of the commission members or persons responsible to others.

Order to write off fixed assets: sample

Order to write off a fixed asset item

An organization's fixed assets are written off from accounting when they are retired or are no longer capable of bringing economic benefits to this organization (clause 29 of PBU 6/01). Do you need an order to write off fixed assets (fixed assets)?

Is an order to write off fixed assets required?

An organizational and administrative document (for example, an order) when writing off fixed assets can be drawn up in order to confirm the intention or consent of management that the fixed asset will be written off from accounting. However, such a document is not mandatory. The need to compile it is determined by the peculiarities of the activities of a particular organization, its scale, management style, document flow procedures and other factors. Moreover, if an item of fixed assets is disposed of, for example, as a result of sale, exchange or gratuitous transfer, the organization usually enters into a corresponding agreement, which will be the basis for writing off the fixed asset and drawing up the primary documentation necessary for write-off.

More often, we talk about an order to write off fixed assets in the case when an asset is written off due to moral or physical wear and tear. It is usually preceded by the preparation of a document confirming that the object is unsuitable for further use and containing recommendations for its decommissioning. As an example of such a document, we can consider a defective write-off statement, the form of which we presented in a separate material.

Sample form of an order to write off a fixed asset item

An order to write off a fixed asset that has become unsuitable for further use can be drawn up in the following form:

Limited Liability Company "Ekostor" 121351, Moscow, st. Kuntsevskaya, 26 TIN 7731332719 / KPP 773101001

Moscow 09/05/2020

Due to the failure of a fixed asset item, Shredder Kobra 300.2 HS (0.8x9.5 mm) (inventory No. 05692) and the economic infeasibility of repairing it, based on the defective statement dated August 31, 2020 No. 2

1. Commission consisting of Deputy General Director for General Issues N.G. Plugova. (chairman), accountant S.P. Myakinina, warehouse manager V.A. Shcheglov. by 09/08/2020, draw up a Kobra 300.2 HS Shredder (0.8x9.5 mm) (inventory No. 05692) for the fixed asset object in accordance with form No. OS-4; 2. Write off the fixed asset item Shredder Kobra 300.2 HS (0.8x9.5 mm) (inventory No. 05692) from accounting within the same period; 3. Entrust control over the execution of this order to the chief accountant O.R. Nesterova.

General Director Mokhov O.L.

The order has been reviewed by: Plugov N.G. ________________ Myakinina S.P. _____________ Shcheglov V.A. _______________ Nesterova O.R. ______________

Based on the order to write off a fixed asset, a write-off act can be drawn up either in an independently developed or in a unified form. For example, according to form No. OS-4, a sample of which we provided in a separate consultation in relation to the situation discussed in the example.

Labor Safety Committee: on establishing a plan

The work plan refers to documents that are created annually. This part of the documentation is approved only by the chairman. It is imperative to specify not only the frequency of work, but also the deadlines.

Responsible persons are assigned separately to each event. There must be columns where marks are placed indicating that one of the points has been completed.

The order also stipulates that at least once a year, representatives of the commission report on the work done to other representatives of the enterprise. The plan also includes a description for such events. The schedule of events must include:

1. Preparation for a special assessment of jobs, participation in the procedure.
2. Conversations with the team.
3. Checking according to sanitary and hygienic standards.
4. The frequency with which meetings are held.
5. Monitoring the state of the labor protection system and personal protective equipment.
6. Development of plans aimed at improving working conditions.
7. Completion of special training courses by each member of the commission.

The procedure for appointing those responsible for labor protection

Organization of labor protection at an enterprise is a multi-stage process.

1. First, the company's management selects an employee or group of employees who are responsible for monitoring the safety of production processes, fire, environmental, and electrical safety.
2. Further, by a separate order, each of them is assigned responsibility for labor protection in a particular area (department, structural unit) in one direction or another (fire, environmental, electrical safety, etc.). Deputies are included in the same order, who, if anything happens, must replace those responsible for security.
3. An additional document regulating the duties, rights, and working conditions of those responsible for safety is their job description, which also needs to be developed and approved by management.

The list of functions, as a rule, includes working with personnel to familiarize themselves with the rules, methods of labor protection (conducting briefings), monitoring compliance with safety measures in the workplace, resolving emerging emergency situations, maintaining special journals, etc. documentation, conducting control personnel testing, reporting to management, etc.

It should be noted that the employee responsible for occupational safety must receive a supplement to the basic salary, in addition, an additional agreement must be drawn up to his employment contract appointing him responsible for organizing safety at work.

What else should you pay attention to when decorating?

There are no unambiguous criteria for drawing up such documents. The order version can be either printed or handwritten. For registration, take ordinary sheets of a suitable format or letterhead.

It is not necessary to use stamped items for the order. The document is drawn up strictly in one copy and is stored only in the internal archives of the organization.

The final meeting of labor safety commissions is held at least once a year. It is imperative to report on the results of your work. This is done by representatives of any structures vested with powers related to such work.

If the activities carried out are considered unsatisfactory, some persons will be recalled from their positions. Other representatives are elected in their place.

At the expense of the employer, attendance at courses to improve the qualifications of those who are members of the commission is organized. After this, experts consider proposals from both sides aimed at improving conditions. Additionally, the functions of the management body include interaction with government bodies that monitor compliance with safety requirements.

Who can be included

The commission may include any employees of the enterprise who have the necessary education, qualifications, knowledge and skills to resolve certain issues. As a rule, these are specialists of a sufficiently high level, allowing them to solve the tasks assigned to them.

In some cases, third-party experts may also be involved in the commission, for example, if the matter concerns some high-tech equipment, machinery, specific objects, etc.

In order for the commission to work “without a hitch,” a chairman is selected from among its members, who is responsible for carrying out all necessary activities, as well as drawing up accompanying documentation. Sometimes, if there is a special need, a secretary of the commission is also appointed.

In any case, each specialist included in the commission must be mentioned in the relevant order of the head.

Features of the event

A 3-stage control system is optional. But it is often used by enterprises because it is considered effective.

First stage

The manager is responsible for carrying out the first stage. For example, this could be a foreman, a foreman. Includes these activities:

• Elimination of violations found following the results of the previous inspection.
• Establishing the number of tools and materials.
• Establishing the state of transitions.
• Checking workers' compliance with fire safety rules.
• Establishing the availability and implementation of safety instructions.
• Establishing the availability of personal protective equipment.

Second stage

The manager of the structural unit is responsible for the second stage. It includes these activities:

• Checking whether all steps of the first stage have been completed.
• Correction of violations discovered during the first stage.
• Control over the implementation of orders and internal acts relating to occupational safety.
• Checking the condition of workplaces, establishing the degree of their protection from hazardous factors.
• Establishing areas in poor condition.
• Checking the timing of employee briefings.
• Establishing the presence of safety signs.

Third stage

A special commission and the general director are responsible for this level. Includes these activities:

• Verification of proper implementation of the measures provided for in the first and second stages.
• Monitoring the proper implementation of labor safety standards.
• Study of the technical condition of production structures.
• Establishing the condition of employee rest rooms.
• Checking the design of stands for campaigning related to occupational safety.

Sample design

An order to write off fixed assets can be issued in free written form, for example, on the organization’s letterhead.

The form must include the following parameters:

• Name of the organization;
• number and date of the order;
• document title, title;
• an indication of why the order is being issued - justification for the need to write off the property;
• the document on the basis of which the order is prepared - a link to an act or other document containing the conclusion of the commission on write-off of fixed assets;
• the list of objects subject to write-off, if the list is large, can be drawn up in the form of a table or a separate appendix to the order;
• appointment of a responsible person who must implement the orders of the manager set out in this order;
• appointment of a responsible person who is entrusted with control over the execution of the order;
• approval signature.

Tags: Form, accountant, loan, order, write-off

Regulatory grounds for creating maximum permissible concentrations

Before creating MAC, you should read the following documentation:

• Regulations on the OT commission. This is where the creation of maximum permissible concentrations begins. The paper is fundamental and completely regulates the work of the commission. The regulations are drawn up jointly with all participants of the parties to the order. In conclusion, the received document is approved by the head of the enterprise;
• standard provision on the occupational safety committee. We are talking about Order No. 412n, which is the legislative basis and contains a standard provision related to labor protection. According to the law, a local document at an enterprise must be built on the basis of this particular standard version. Compliance with the standards established in the regulations is mandatory.

These are the main regulatory grounds that must be relied upon when creating and implementing an order on the formation of an occupational safety committee. The described documents consist of a specific structure, within which the following points are reflected:

• general organizational provisions related to committee members. This includes the procedure, duration of employee certification, its validity period;
• information about the purposes for which the creation of a commission is required;
• data on the rights vested in the composition during inspections;
• where and in what order the work will be carried out;
• information about commission fees. It is necessary to establish the time at which the composition will meet together to discuss certain issues;
• a description of the procedure, regardless of the specific conditions;
• nomenclature of cases. A description of all materials used during inspections is required. They also note what data was transferred to the committee.

The head of the company is responsible for creating the commission. It is he who, if necessary, draws up and issues the appropriate order. The created committee is needed to constantly resolve important tasks and issues related to labor protection. His responsibilities also include the need to check the working conditions of the company's employees.

Important! The commission includes representatives from all aspects of the organization, including management and workers. This allows you to objectively assess the current situation related to labor safety and examine it from various angles.

Thus, it is important that the creation of a commission, execution, and issuance of an order fully comply with legal requirements. You should rely on existing occupational safety regulations and internal documentation of the enterprise

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