Sample minutes of a meeting of the labor safety commission

What is this document and why is it needed?

Training in the rules and safety precautions at work, when working in a team, is the direct responsibility of the employer at any enterprise, regardless of the form of its organization and type of activity, be it a school, a production association or an office. This obligation is directly enshrined in the provisions of federal legislation and in particular the Labor Code of the Russian Federation. This training takes place in several stages and must be completed by all employees who perform functions related to hazardous or harmful production factors.

Standard protocol for testing acquired knowledge

Such training naturally ends with verification of the information received about the rules of conduct and compliance with labor safety standards in the form of certification. This procedure is also mandatory in the case of obtaining permits to conduct certain activities or permission to work related to hazardous or harmful types of work. Its implementation is confirmed by the minutes of the meeting of the commission for testing knowledge on labor protection; its sample is fixed by law. This is an internal local act of the organization, binding on all specified employees and representatives of the organization’s management.

Important! State supervisory authorities check the availability and correctness of filling out such a protocol. In the absence of a document or violations, administrative measures are taken against the responsible persons of the organization.

The procedure for training and testing material on occupational safety

Under what circumstances may a protocol be required?

Control over the level of knowledge in the organization should be carried out by responsible labor protection personnel and enterprise management. The implementation of training does not depend on the employee’s profession and is directly related to his work function. The certificate of knowledge testing not only has a certain form, but is also drawn up based on the results of the certification or oral interview.

Protocol for testing knowledge on electrical safety (sample)

These forms of knowledge testing must be documented, in some cases with the issuance of an appropriate certificate. In case of a negative result of the certification, such a form is also drawn up, with the obligatory reflection of the results of the inspection.

Note! Such a document may be required both when conducting a repeated knowledge test in the event of a negative result of the previous certification, as well as during control by the labor inspectorate.

Also, in the event of an abnormal or emergency situation that occurred due to the fault of a worker as a result of a violation of safety procedures or violation of labor protection rules, such a protocol will be sent to the investigation commission, which, during the meeting, should consider it as evidence of the non-involvement of the enterprise management and responsible persons in the incident.

The procedure for carrying out training activities in production

Staff knowledge testing protocol form

The procedure for training and testing knowledge on labor protection

Federal legislation does not provide for a strict form of such a protocol; accordingly, the management of an enterprise can independently determine the type of such an act, however, the responsible persons must be guided by the principle of sufficiency and, accordingly, enter all the necessary information there. At the same time, its preparation must be carried out with mandatory consideration of the rules, standards and GOST for office work.

This form must correspond to the type of official document of the organization, otherwise fines may be imposed on the responsible persons by the state labor inspectorate.

Types of training events among managers and personnel of the organization

Nuances

When is it filled?

Before the meeting, the secretary of the commission prepares lists of employees sent for verification and several blank forms of the Protocol itself. The copy that the secretary fills out directly at the meeting itself is a draft version.

At the end of the verification meeting, the secretary needs to consolidate his notes and draw up the final version of the Protocol. It is in this document that employees will sign when familiarizing themselves with the results of testing their knowledge.

How many copies do you need?

The protocol is drawn up in two copies: both of them must contain all the necessary details and signatures of employees.

What does a labor safety representative do at an enterprise? Find out from our article. You can familiarize yourself with the rules for filling out the log for introductory briefing on labor protection here.

What are the benefits of outsourcing occupational safety and health? Find out here.

Is registration required?

Next to the word “PROTOCOL” there must always be its number (index). This is required by the business rules.

Meanwhile, recording protocols in special log books is always required. The correct design of the protocol index is considered to be a two-digit designation, for example, not 1, but 01.

Where to store?

One original of the Protocol remains with the occupational safety engineer, the other is sent to the HR department - that’s why it is drawn up in two copies.

How to draw up a protocol for testing knowledge on labor protection

How are the results of testing personnel knowledge on electrical safety documented?

The registration of such a protocol is carried out with the obligatory entry of all necessary data. It is drawn up in written form, and can also be duplicated in electronic form, but it is not allowed to be produced only in electronic form. In addition, all information that is established in federal legislation.

Features of filling out the protocol form

Features of drawing up such a document include entering all the necessary information, which is indicated in the legislation:

• Name of the organization indicating the activities carried out;
• Initials of the executive secretary, chairman and other members of the collegial body;
• Designation of the staff positions of the employees in respect of which the audit is being carried out;
• Indication of the results of such training and certification.

Distribution of types and methods of conveying information about activity safety

Who should not be tested

There are certain groups of employees who cannot be tested for prof. suitability. These include:

• pregnant workers,
• those who have been working in their specialty for less than one year,
• mothers caring for children under three years of age,
• people on sick leave (exceeding a 14-day period),
• full-time students.

All other employees, including those who have various scientific degrees, long experience and other credentials, can be subject to verification at any time.

Minutes of the meeting of the commission for testing knowledge on labor protection issues

The minutes of the meeting are an internal document of the organization and are drawn up as the final act of testing knowledge. Such a copy is intended to check and evaluate the general level of personnel training by responsible specialists who have certain and confirmed knowledge in the field of labor protection and can carry out certification in relation to other employees of the enterprise.

Note! Such a document can be drawn up both in relation to a specific employee and in relation to a group of persons during group certification.

They can be compiled both during internal control of knowledge and during special training in educational institutions with an independent expert commission.

Filling out the log of minutes of meetings of the commission for testing knowledge of labor protection

Filling out the minutes of a meeting of a special commission is carried out by a responsible person appointed by the secretary of such a commission or, in his absence, by the head of the organization. Filling out is carried out in the presence of other members of the collegial body and in compliance with office work standards only based on the results of the entire certification procedure.

It is prohibited to fill out a document if the certification procedure is not completed and there are no results for each employee. It is also prohibited to fill out such an act in the absence of a quorum of the commission or its chairman. An obligatory element of such an act is the affixing of signatures of all members of the commission, and in the absence of one of them, a special mark is placed indicating the absence of such a specialist. In addition, the act must contain sections to reflect the dissenting opinion of the representatives of the commission, in case of disagreement with the rest of the representatives of the commission. This requirement is directly enshrined in labor legislation as an example of an objective drawing up of an act and checking the level of knowledge of employees.

An extract from the protocol and a certificate confirming the acquired knowledge in the field of labor protection

Order of conduct

1. In order to carry out certification of employees according to all the rules, the first thing the company issues is a corresponding order. It specifies the employees who will be checked.
2. A commission is appointed by a separate order. It can include both company employees and outside experts.
3. Next, a certification meeting is held, during which members of the commission study the materials provided by the specialists being tested and ask them questions about their specialty.
4. Based on the results of the inspection, the commission makes a decision on each employee regarding his suitability for his position. This data is recorded in the employees’ certification sheets, and the entire process is recorded in the minutes of the meeting of the certification commission.

Where and how is the occupational safety knowledge test protocol stored?

This document is an act of strict internal reporting and is subject to mandatory storage for 25 years. The employee responsible for compliance with safety standards at work must carry out storage in a special room or locked cabinet with no access to documentation by unauthorized persons. Such a person bears direct administrative and disciplinary liability for loss or damage to such property.

Note! Storage is carried out in compliance with standards and GOST for document flow. Copies received by employees must be kept by a human resources specialist and are also mandatory elements of the employee’s personal file.

Author of the document

• Email

"I affirm"

Director

____________________________ “____” _________________20__

Responsibility of the employer for errors in the preparation

Since the employer draws up such an act during certification, direct responsibility for errors also lies with either the manager himself or his representative, who is responsible for compliance with labor safety standards and regulations.

A special completed extract from the knowledge test protocol

Such liability is established by labor legislation in the form of an administrative fine, as well as cancellation of the results of the audit, and the implementation of penalties is carried out by the state labor inspectorate. If clerical errors are left and such errors are identified, the inspectorate issues an order to eliminate the defects and errors within a certain period of time. If management does not carry out the correction within the established period of time, the results of the certification must be canceled and a date for a new inspection must be set.

Note! In addition, such persons are also subject to civil, disciplinary and even criminal liability in the event of forgery of such an act and the occurrence of negative consequences.

As a result, the knowledge testing protocol serves as a mandatory element of completing the verification procedure for assessing the level of knowledge in the field of ensuring occupational safety. The fact of drawing up such a document means the employee’s automatic admission to certain types of work and, at the same time, the fact of the responsibility of the inspectors and the acquired knowledge of such a worker.