Expansion of service area. Sample order to expand the service area

In what cases is it necessary to draw up an order?

An order is needed only when an increase in the scope of job responsibilities is assigned to the employee if:

He made his own decision. An employee, wishing to receive additional income, can write an application to his boss to entrust him with the duties of an employee who is absent from the workplace for some reason. If the boss does not mind, then he instructs the HR specialist to prepare the appropriate package of documents.
The initiative comes from the employer. If a vacancy appears in an organization or the boss plans to expand the service area, then he will definitely have a dilemma whether to hire a new person or divide responsibilities among his employees on staff. If he has decided to expand, then the boss is obliged to issue a corresponding document.

Employee initiative

An employee has the right to write a statement to the head of the organization in which he can ask to increase the amount of work. It can also determine specific terms, area or scope of work, and the desired payment for additional labor.

Expanding the area and volume of work can be a good alternative for an employer to hiring a new employee. This will help you save on wages, and the work will be done efficiently and well, since experienced workers know their job and, as they say, “have their hands full.”

And for an experienced worker, expanding his work area or increasing the volume of work will be an additional financial incentive to work effectively and efficiently. Thus, both parties benefit - both the employer and the employee.

Expansion of the zone: what advantages does it bring for the head of the organization

If the boss decides to expand the zone, then he:

It can save money, because it is better to pay a little extra to an already working employee than to hire a new person and allocate money for a full salary.
May not create new jobs for new employees. For example, if a person who is absent for some reason works in the office, then the boss can stop burdening himself with thoughts of buying another desk or computer so that others can work for him. After all, he may well be replaced by a full-time employee, whose job responsibilities will simply increase. He will perform the tasks assigned by management at his workplace and will receive additional payment for this.

What is shown in the document

The document itself does not have a unified form, but it must contain the following:

full name of the organization;
title;
the city where the document was drawn up;
registration number;
date when the order was drawn up;
phrase: “In accordance with Articles 60.2 and 151 of the Labor Code of the Russian Federation, I ORDER”;
text;
director’s signature and its transcript;
the signature of the person to whom the additional amount of work is assigned, and its transcript in the familiarization column.

The text itself must contain the following wording:

Instruct during the period from ... to ... (employee's position and full name) to perform an additional amount of work on ... (position name) during the established working hours along with work by expanding service areas.
Establish ... (position and full name of the employee) an additional payment for expanding service areas in the amount of ... rub. ... cop. ... (amount in words) per month.
Grounds “To pay as compensation for expenses in excess of the advance received in connection with being on a business trip, in ... from ... to ... year ... rub. ... cop. … (Suma in cuirsive)".
Reason: additional agreement dated... (date of preparation) No.... to the employment contract dated... (date of preparation) No....

General approval procedure

The enterprise must approve in the collective agreement or the organization’s Regulations on remuneration all points related to this issue:

How can zones be expanded or volumes increased for each profession? Specific restrictions and conditions must be established

List of professions and positions for which expansion of zones or increase in volumes is allowed.

Procedure and method of payment for additional work.

The organization may resort to expanding its service area or increasing the volume of work performed if there are vacancies. In this case, work for a vacant position or profession is usually distributed among two or more employees.

Additional payments cannot be established for certain categories of employees:

the head of the organization and his deputies;
chief specialists and their deputies;
if performing this additional work is already the employee’s responsibilities, they are provided for in the contract and included in the labor cost standards;
if additional work is assigned to the employee due to his insufficient amount of work at his main place.

Requirements that must be observed when drawing up a document

The list of requirements that a specialist must comply with when drawing up an order:

Maintain legal spacing between page edges and text.
The order is issued only on white and high-quality A4 paper.
The date must be written in numbers.
The document must contain a basis.
The amount to be paid as reimbursement of expenses must be written in both numbers and words.
The document must contain all signatures and their transcripts.
Seal impression.

This is important to know: Payments after 1.5 years of maternity leave up to 3 years: new law (2021)

Mistakes that are made while filling out

Most often, when filling out an order, a specialist may make the following mistakes:

spell the name of the organization incorrectly;
omit or write incorrectly the date of the document;
do not indicate the registration number;
do not write in words the amount that must be paid as reimbursement of expenses;
write the employee's full name incorrectly;
do not indicate the position;
do not indicate the deadline for completing the work;
fail to indicate the additional agreement that is attached to the employment contract;
make corrections with a simple pencil or a pen of a different color;
write the text in illegible handwriting;
correct a lot in the document;
make spelling mistakes;
artificially age an order;
erase the text.

How to correct mistakes made

To correct errors in a document, you must do the following:

Remake the document - this method is relevant if errors have been detected:
before the boss signs;
at the time of signing.
Print a new document. But before you start issuing a new one, you need to create an order that cancels the order that contains various types of errors, and must contain the following:
Document number;
the date on which it was compiled;
Name;
the words “Consider invalid”;
briefly why they decided to cancel it;
Full name of the person responsible for corrected errors;
signature.

In what cases are additional responsibilities assigned?

Additional work may be assigned to an employee on the initiative of:

the employee himself. In this case, an employee, having learned about a vacant position or expansion of the service area, wanting to “earn extra money,” can contact the manager with an application to assign additional responsibilities to him. If such an application is granted, the manager instructs the personnel employee to prepare the necessary documents;
employer. When a vacant position appears in an organization (department of an organization) (an employee quits or goes on parental leave) or the service area expands, which means the volume of work increases, the manager is faced with a choice - hire a new employee or distribute additional responsibilities among existing employees. If a decision is made in favor of the second option, the manager issues, for example, an order to expand the service area. A sample of such a document will be given below.

The assignment of additional responsibilities to an employee is called combination in the Labor Code. Additional work can be carried out by expanding the service area and increasing the volume of work.

Examples of expanding the service area include:

taxi driver service to additional areas of the locality;
inclusion of work with objects located in other areas of the locality in the realtor’s job responsibilities;
charging the waiter to serve an additional restaurant hall, etc.

When registering a combination, the employer must meet two mandatory conditions:

the employee’s written consent to the combination must be obtained;
an order must be issued imposing additional duties. We will consider a sample document and the procedure for its preparation below.

Normative base

The Labor Code of the Russian Federation (Article 60.2) states that an employee may be assigned additional functions in his or another profession. The employee must cope with these additional responsibilities during his working hours and for a certain fee. The employer is obliged to obtain written consent from the employee for this.

If we consider specifically the expansion of the service area or scope of work, then it involves performing additional tasks specifically in one’s profession. For example, we can cite a larger number of serviced machines or units, a larger cleaning area, a larger number of processed documents, etc.

Order on assigning additional duties to an employee (sample)

The form of the order is not regulated by law, but it is subject to requirements common to such documents:

the order is drawn up in writing on the organization’s letterhead (if any);
the act must indicate its date and number, place of preparation, name of the organization;
the document is signed by the head of the organization, a transcript of the signature is entered;
The reason (ground) for issuing the order must be indicated (for example, in connection with another employee being on parental leave).

The order is drawn up on the basis of an additional agreement concluded with the employee. agreement to the employment contract, which stipulates all the conditions for performing additional work:

scope of work;
deadlines;
amount of surcharge, etc.

The order must provide a link to additional information. agreement as the basis for assigning additional responsibilities to the employee.

The document must also contain an indication of:

amount of additional payment for performing additional duties;
the position for which the employee will perform additional work if it does not coincide with his position;
deadline for completing an increased amount of work.

Assigning new responsibilities to an employee can be formalized in the form of:

an order to assign additional work;
an order imposing additional duties;
order to expand the service area.

The employee must be familiar with the order against signature. If the employee does not agree with the order and refuses to sign it, he cannot be assigned additional responsibilities. In this case, additional work may be assigned to another employee.

an order to assign additional duties to an employee

How to assign additional responsibilities to an employee

34558 Page Contents Employers want employees to perform their duties well. But the needs of the enterprise change, and the functionality of employees has to be adjusted.

Sometimes employees are forced to take on additional work, and not always in accordance with their specialization. Is the subordinate's consent required for additional duties? How to document this?

Let's find out in this article. A defined circle of responsibilities once and for all is, unfortunately, a utopia. Life and production are complex and multifaceted; they constantly pose new challenges that need to be solved, including changing the responsibilities of employees. There is only one goal: increasing the efficiency of the enterprise, minimizing costs and increasing income.

The reasons that most often force an employer to reconsider the responsibilities of his subordinates:

the state has adopted new regulations, and it is necessary to bring the state into compliance with them; changes have occurred in the production process (new technologies, processes, equipment, etc. have appeared); the organization of work is changing; it is necessary to redistribute responsibilities between employees.

Logic dictates that these are the ones that will need to be amended when additional responsibilities are assigned. Employment contract. As Part 2 of Article 57 of the Labor Code states, it must indicate the work function of the person being hired - work in one or more specialties within the qualifications.

Naturally, a range of specific responsibilities is outlined.

If this “circle” somehow changes, the employment contract will have to be adjusted. FOR YOUR INFORMATION! No one can oblige an employee to perform work that is not specified in the employment contract. All actions to change the main document are carried out exclusively with the prior consent of the employee 2 months before the planned changes in response to a written notification to management.

Job description. The employer can choose the duties it requires from the employee.

How to fill a temporarily empty position

If they are looking for a specialist to fill a vacancy, the functionality is temporarily idle due to the absence of a registered employee, the company has three ways to assign “unowned” responsibilities to other employees:

The selected employee stops performing his own duties and switches to the functionality of another position. The personnel procedure is provided for in Art. 72.1 Labor Code of the Russian Federation. The specialist signs an additional agreement, an order is issued, which spells out the conditions of his work in the new position, and the time frame for returning to the previous functionality.

An employee performs the duties of two positions simultaneously: the main one - during working hours, the additional one - during free hours (after the end of the shift, on weekends). A separate employment contract is signed with the citizen (Article 282 of the Labor Code of the Russian Federation).

This is important to know: Supreme Court: Order of the Ministry of Defense of the Russian Federation 1010

The specialist performs new tasks during working hours, simultaneously with old ones. Personnel officers prepare an order for the imposition of additional duties according to the current model, enter into an agreement with the citizen, which prescribes the amount of additional payment, the timing of the increase in workload, and the list of assigned functions (Article 60.2 of the Labor Code of the Russian Federation).

Tax base when calculating profit

In relation to the surcharge for expanding the service area, the instructions of PBU 10/99 (Expenses of the organization) are applied and, regardless of the terms of registration and method of payment, are recognized as part of the main expenses of the enterprise. In accordance with the requirements of the Tax Code, rules apply for the recognition of expenses for the performance of labor duties and legally reduce the tax base of the enterprise.

This allowance is recognized as income and is subject to deduction from the total amount of personal income tax, and the accrual is reflected in reports 2 - personal income tax, 6 - personal income tax. The law establishes a closed list of amounts in respect of which contributions to compulsory health insurance, compulsory medical insurance, social security fund and injuries are not charged. This allowance is not named in it and is subject to the calculation of contributions in the usual manner.

Ways to increase professional workload

In Art. 60.2 of the Labor Code of the Russian Federation states that the employer has the right to assign additional responsibilities to a hired specialist, in addition to those provided for by the employment contract. Depending on their content, three types of load increase are distinguished:

1. Expansion of service areas

Used when a specialist is assigned duties similar to those he already performs. An order to expand the service area is issued in relation to employees for whom professional activity zones (areas) are clearly designated. For example, a taxi driver begins to serve another area, a cleaning lady begins to clean an additional office, a social worker begins to visit additional addresses.

2. Increase in volumes

The personnel procedure is applied if an employee is assigned a new functionality similar to the current one, his professional activity does not have a clear zoning. A sample order for assigning additional work contains a list of new duties and information on the amount of additional payment. An example of such a situation is the assignment to an economist of functions that were previously performed by his departed colleague in the department.

The personnel procedure assumes that the employee is charged with new responsibilities that differ significantly from those provided for in his employment contract. For example, an accountant begins to perform the functions of a cashier, a driver - a forwarder, a manager - a marketer, etc.

In Art. 60.2 of the Labor Code of the Russian Federation states that, regardless of the method of expanding the range of duties, the employee is entitled to an additional payment, the amount of which is agreed upon by the parties at their own discretion. An exception is the situation if the specialist’s employment contract stipulates the need to perform the functions of temporarily absent colleagues.

Payment

Labor legislation states that the principles for making additional payments for expanding the service area are approved by agreement of the parties, that is, the employee and the employer. The general provisions for payment for additional work are specified in either the collective agreement or the Regulations on remuneration.

The amount of the surcharge in each individual case is determined depending on various conditions. The following factors influence the amount of payment:

complexity;
nature of the work;
scope of responsibilities;
how fully working time is used.

Payment for increasing the volume of work or expanding the service area can be established for the employee due to the achieved level of equipment, technology, and organization of the production process. And for some individuals this may be due to their personal qualities and skills. For example, a male employee has greater physical capabilities compared to a woman, or a younger employee copes with his functions faster than an older employee.

Payment for combining and expanding the service area and generally assigning such additional responsibilities to an employee can be made in an organization only if there is a corresponding vacancy in the staffing table.

An employer must pay equal pay for equal work.

When the management of an organization establishes a form of additional payment for expanding the service area, a sample order may contain the following charging options:

a specific amount of money;
percentage of the tariff or official salary.

Additional payment is taken into account as part of wages when calculating sickness benefits, maternity benefits, vacation pay and calculating other compensation, for the calculation of which average earnings are taken.

Order to expand the service area: sample

Before drawing up an administrative document on increasing the workload, the HR officer needs to make sure that everything is ready to start cooperation on new terms:

the selected employee is registered with the company under an employment contract (the combination cannot exist separately from the main job);
the employee is instructed regarding all assigned duties;
the specialist has given written consent to increase the volume of work;
the text of the order was agreed upon by the parties and does not raise any questions or complaints.

An order on an expanded service area or on combination is issued in a form developed by the organization: there are no standardized samples. The introductory part of the document states:

name of the hiring company;
place of issue of the order;
date and number of the personnel document;
its name, for example, is “Combination Order.”

The main part of the document states:

the reason for imposing additional workload (the presence of an unfilled vacancy on the staff, going on vacation or illness of the main employee);
Full name and position of the specialist who is assigned new responsibilities;
name of the position for which the combination is being formalized (expansion of service areas);
essential conditions of future cooperation (start and end dates, the amount of additional payment agreed upon by the parties, a list of functions assigned to the employee, or a link to the job description where they are listed);
number and date of the additional agreement signed by the company and the employee.

In addition to the above, the order can include an order for the company’s accountant to charge an additional fee to the employee, for his manager to transfer cases or set current tasks, etc.

The completed administrative document is signed by all persons named in it and the general director of the company. The order is prepared in one copy, which is stored in the personnel department.

The absence of an order and additional agreement with the employee entails potential risks for the employing company. Supervisory authorities have the right to bring the company to administrative liability under Art. 5.27 Code of Administrative Offenses of the Russian Federation. The fine for company managers will be from 1 to 3 thousand rubles, for a legal entity - from 30 to 50 thousand rubles. Payments made in favor of a specialist are recognized as unfounded.

To avoid problems with regulatory authorities, the company should strictly adhere to the registration algorithm proposed by Art. 60.2 Labor Code of the Russian Federation. First, a written acceptance is obtained from the employee, then an agreement on new conditions is concluded, and at the end of the procedure, an order is issued, the text of which is agreed upon in advance with the specialist.

If you find an error, please select a piece of text and press Ctrl+Enter.

Order for additional payment for additional work: ready-made sample

Additional work means an increase in wages. Experts will tell you what mistakes are most often made in orders and how to avoid them.

Download documents on the topic: Sample from an expert Sample from an expert Sample from an expert Sample from an expert Sample from an expert Article 151 of the Labor Code provides that when combining professions, expanding service areas, increasing the volume of work or performing the duties of an absent specialist, an additional payment is made to the employee.

Moreover, its size is established by agreement of the parties to the employment contract and taking into account the content and volume.

In each case, an order must be issued to increase the scope of work, a sample of which is subsequently stored in the company’s archives.

The current labor legislation distinguishes several independent types of additional payments:

for expanding service areas or scope of work;
for combining positions or professions by an employee;
for performing the duties of a temporarily absent employee without exemption from activities specified in the contract.

Most experts agree that the payments are compensatory in nature, but this does not mean that there is no need to prepare a sample order for additional payment for an increase in the volume of work.

This conclusion is due to the presence of a regulatory framework that classifies these additional payments as compensatory. The organization must issue an order to increase the scope of work and assign additional payments. Incorrect execution of documents can lead to conflict situations, which are often resolved only in court. The choice of additional payment option depends on the nature of the additional work, as well as on the frequency with which the specialist must perform it.

Any violations in the preparation of documents, including due to an increase in the volume of work, may lead the employer to liability.

A large number of disputes are observed when an employee does not want to carry out additional activities, he is not paid enough extra for it, and so on.