Journal of registration of accidents at work. Sample, form 2021

Cases to be investigated as an accident

In the process of performing his labor functions at an enterprise or organization of any form of ownership, an employee may, due to circumstances, be injured. Such an incident requires consideration and recognition as an industrial accident.

According to Article 227 of the Labor Code, not only persons hired under an employment contract, but also citizens performing labor duties in his interests can take part in the activities of the employer. For example, students under an apprenticeship contract, convicts hired to work, citizens performing socially useful work, members of peasants and farms.

Any events that result in injury to an employee (injuries, burns, heat strokes, bites, etc., as well as death) are subject to investigation if they occur:

while traveling to the workplace and back on the employer’s transport, or personal transport, which, by agreement of the parties, is used for official purposes;
on the employer’s premises or other place where work functions are performed during working hours, during established break hours, as well as overtime, on weekends, and on holidays;
during official travel on behalf of the employer on official or public transport, as well as on foot;
while traveling to the place of business trip and back;
during inter-shift rest and presence at the workplace as a shift worker;
when taking measures in the interests of the employer aimed at preventing an accident, accident or catastrophe.

Cases not related to production are defined in Article 229.1 of the Labor Code:

damage or death caused by alcohol, drugs or other intoxication, when the medical organization determined it to be the only one;
suicide or death resulting from a general illness, in accordance with a certificate from a medical institution;
injury as a result of a criminal offense, qualified by law enforcement agencies.

The incident is recognized as an accident on the basis of an investigation by a commission involving eyewitnesses of the incident, as well as on the basis of a survey of the employer and, if possible, the victim himself.

Procedure for registering an accident

Based on legal and regulatory documents regulating the investigation of an accident, the incident must be recorded and processed according to the following algorithm by the enterprise administration:

First aid is provided until a paramedic arrives.
In the event of an emergency, it is necessary to eliminate further development if it threatens others.
It is necessary to record it in the form of video or photography, which will later be used as material for investigating the case.
Report to law enforcement agencies, for example, the fire department, police or military unit, so that the services can organize elimination of the consequences.
Notify the victim's relatives about the incident.
Conduct the investigation in the prescribed manner and complete it within the time limits specified in the administrative document.

Rules of conduct

In each organization, an order must appoint a person responsible for labor protection. In the absence of such a person, the manager bears responsibility. Maintaining a log of incidents at work is the responsibility of the specified employee.

The pages of the magazine are numbered and stitched with a cord, the ends of which are fixed with a sticker indicating the full name of the responsible person, his position and signature. The cover of the accounting book and the sticker with the seal of the organization are certified.

The title page must contain information about the person responsible for labor protection in the organization, the name of the structural unit, as well as the start and end dates of journal keeping.

Since the main document for recording an accident is the Report in Form N-1, all information in the journal should be presented in accordance with it. Entries are made in chronological order, neatly without erasures. Inconsistency between the information in the journal entries and the Act makes it invalid.

Form and basic details of the register of industrial accidents

The occupational accident log is an important official document, so it is necessary to:

the title page is filled in - the full name of the company, full name and registration information of the manager, the start date of journaling and the end date;
pages are numbered;
the magazine is laced, and the ends of the lacing are secured with the seal of the enterprise;
on the last sheet there must be a record of the lacing of the document, certified by the signature of the responsible person.

How to correctly fill out the registration log for introductory briefing on labor protection? A sample and step-by-step instructions are in the article at the link.

Accident log form.

After each incident, an entry about it is made in the Journal, the form of which contains the following columns:

First name, patronymic, last name, date of birth and work experience of the victim.
The position held by the victim.
The place where the accident happened.
The exact time of what happened.
Type of accident and detailed description of the event.
Serial number of the act.
Consequences for the employee.
List of measures taken to prevent such incidents.

The cashier-operator's journal: purpose, requirements and rules of maintenance were discussed in detail in the legal article at the link.

Where can I get the document?

Journal of registration of accidents at work - you can download a sample

And here is a journal form for later filling out.

Sample of filling out a logbook for recording accidents at work.

Filling out the log step by step

Each log entry is made in the following order:

The record number is entered in accordance with the chronology. The first case is recorded in the journal under number 1.
The actual date of the incident and the exact time of the event are indicated.
Next, indicate the details of the victim: full name, date of birth, length of service, position.
The scene of the incident is described accurately, indicating the number of the office or workshop where the emergency occurred.
The individual workplace number column is filled in only in the case of a special assessment of working conditions. If it has not been carried out, then it is left blank.
The type of incident is indicated briefly: fall, fire, accident, etc.
The circumstances of the accident are also briefly stated, to the point.
The consequences record the number of days of sick leave, assignment of disability or death.
The following are the details of the Report drawn up by the commission to investigate this accident.
Measures taken to eliminate the causes and prevent a recurrence of the episode.

What is meant by the term “accident”

An accident is an incident that occurs to an organization’s personnel while performing their work duties. These citizens can be students, contractors, business travelers, and so on, all of them are united by the reason why they take part in the activity - the instructions of the employer.

The concept means any incident that occurs during the performance of work duties or during working hours. Business trips, overtime and weekends are also included in the list when it is necessary to enter the case into a special journal. An entry must be made if:

the employee received an injury resulting in temporary or permanent loss of ability to work;
due to the state of injury, there is a need to transfer the citizen to another type of work;
death of a subordinate.

All information is contained in articles 227-231 of the Labor Code of the Russian Federation. According to this, the organization will be required to conduct an investigation into the causes of the emergency. The articles also contain information about the timing of the proceedings and activities that are necessary to accurately determine the reasons.

How is the log stored?

The storage period for the logbook of incidents at work is determined by Part 1 of Art. 17 of the Federal Law of October 22, 2004 No. 125-FZ “On Archival Affairs” and is 45 years. This is due to the fact that the consequences of a work injury can appear after a long time. In case of controversial situations, the inspection body has the right to request a log and determine whether the cause of the employee’s illness is a previous injury.

When an organization is liquidated, all documents, including this accounting register, are transferred to the archive. The log is kept in the department of the enterprise by the person responsible for labor protection.

Responsibility for absence

Every employer must have a journal for recording and registering NS at work. This circumstance is checked by an inspector from the State Labor Inspectorate. The fine for the absence of a journal is determined by paragraph 1 of Article 5.27.1 of the Code of Administrative Offenses of the Russian Federation, and ranges from 2,000 to 5,000 rubles for individual entrepreneurs and officials, and from 50,000 to 80,000 rubles for legal entities. Also, the GIS inspector can check for the presence of an old log in the archive (must be in storage for 45 years). The penalty for missing a document corresponds to the above.

Document preparation

The need to keep a journal is determined by the first paragraph of Article 230.1 of the Labor Code of the Russian Federation, which states that the employer is obliged to register any incidents at work in a standard journal. As of 2021, such a sample is determined by Form 9 to the Resolution of the Ministry of Labor No. 73 of 2002. The use of magazines that do not comply with the established template is not permitted.

Before using a new document, it must be completed. A title page is drawn up, on which it is necessary to indicate the full name of the organization (full name of the individual and his registration data), and indicate the name of the document. Next, you need to indicate the start date of maintaining the document and leave space in the same line to indicate the end date of maintaining it.

After the resource of the document is exhausted (all pages are filled), on the title page you must indicate the end date of maintaining the document and indicate the number of entries made. Then it is hemmed and sealed so that no one can make changes. The document is stored in the archive for 45 years. The period begins to count from the date of completion of document maintenance. If the enterprise is liquidated, the journal is transferred for storage to the legal successor (the organization that replaced the specified enterprise). If there is no legal successor, the journal is transferred for storage to the State Labor Inspectorate.

Procedure for registration and recording of accidents

Documents, the main one of which is the accident investigation report, as well as the necessary copies of the report and other properly completed materials must be sent to the prosecutor's office. The documents are provided by the chairman of the commission or the state labor inspector who independently investigates the accident.

Copies of documents are also sent to the state labor inspectorate and the executive authority that controls the established area of activity.

The materials are also sent to the executive body of the insurer with which the employer is registered. In cases where the victims suffered relatively severe health injuries or the accident led to the death of the victim, a copy of the documents is sent to the federal executive body, as well as the territorial association of trade union organizations, to study the facts of industrial injuries and develop proposals for their prevention.