20.07.2019
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3 min.
Stamping in the work book upon dismissal is an important component of the proper execution of the document, which has certain rules established by current legislation. An incorrectly affixed stamp is a serious violation, and the personnel employee is responsible for this. For a dismissed employee, this will mean the loss of legal significance of the record on which the incorrect stamp is placed.
Regulations
Although the legislation of the Russian Federation is trying to regulate the issue of stamping work books, this is still not being done to the extent that we would like.
The Labor Code of the Russian Federation includes only clauses that contain the need to affix a seal to work books.
The issue of stamping is regulated to a greater extent by:
- Rules for accounting and storage of labor books, approved by Resolution No. 225.
- Instructions for filling them out, approved by Resolution of the Ministry of Labor No. 69 of October 2003.
Documents can be downloaded here:
Decree of the Government of the Russian Federation of April 16, 2003 N 225
Resolution of the Ministry of Labor of Russia dated October 10, 2003 N 69
Stamps for work books
Records about transfers within the organization, part-time work, assignment of an additional profession, etc. do not need to be certified with a seal and signatures. Keep in mind that each entry made in the work book must be familiarized with its owner against the signature in his personal card in form No. T-2, in which the entry made in the work book is repeated (clause 12
Rules approved by Decree of the Government of the Russian Federation of April 16, 2003 No. 225). The form of the personal card was approved by the Decree of the State Statistics Committee of Russia dated January 5, 2004.
No. 1. Ivan Shklovets Deputy Head of the Federal Service for Labor and Employment Sample order on the introduction of seals in the organization "Alpha" INN 7708123456, KPP 770801001, OKPO 98756423 full name of the organization, identification codes (TIN, KPP, OKPO) ORDER No. 6 on the introduction and use of wax press of the city
For whom is it cancelled?
Only those organizations whose charter does not provide for the need to affix a seal have the right not to affix a seal.
For your information:
By Order of the Ministry of Labor of Russia dated October 31, 2016 N 588n, changes were made to the Rules for accounting and filling out work books.
From now on, employers - LLCs and OJSCs - are not required to put stamps in work books.
It does not matter whether the company has a seal or not. If the company has it, then to avoid the need for delivery in the document, it is enough to refuse this by changing the Charter.
It is important to remember: if the company does not have a seal, in accordance with Order of the Ministry of Labor of Russia dated October 31, 2016 N 589n, all entries in the work book must be certified by the signature of the employer or by an employee of the HR department. Moreover, the exception is the cases from paragraph 36 of the Rules.
In what cases is it necessary to issue a duplicate work book? Information is in our article. How are changes made to the vacation schedule? Read about it here.
WHY DO YOU MAY NEED SALE OF A DOCUMENT?
Purchasing work records with work experience in Moscow may be required in two cases:
- When applying for a new job.
- To calculate your pension upon completion of your activities.
Our service will help you avoid difficulties. Our specialists work within the framework of the law. Therefore, clients do not have problems. We are confident in the authenticity of the documentation that we offer to customers in Moscow and the regions. With completed forms purchased from our company, you can easily get a desired position and earn the income of your dreams. You can purchase a document from us officially and without delay.
Stamping in a work book in 2021
What should it be like?
If it is necessary to draw up a work book regarding the professional activity of an employee, the stamp must be placed on the first sheet in the place indicated for it - in the lower corner of the page.
A seal is placed on the other side of the document in a similar manner if changes are made or additional entries are made.
Employers put the main seal of their company. If you find a different seal, just contact the employer's HR department for an explanation - you may have to eliminate the error.
It is important to remember: not all information entered into the work book must be certified with a round seal.
It is placed exclusively:
- if necessary, issue a title page or insert;
- if it is necessary to make changes to the main page of the document or insert;
- when providing additional information.
Which one is installed and when?
Let's take a closer look at which seal should be affixed and where in a given situation.
Entering data
The seal of the company or the HR department (there is no difference) is placed on the title page of the document if this is done for the first time.
The title page contains information about the owner of the work book:
- full initials;
- date of birth (in day/month/year format);
- education information;
- what profession did you get?
After entering all the information, the owner of the book must put his signature, which confirms the accuracy of the information specified.
Insert dispensing
There are often situations when all the pages of the work book are filled out. In this case, a special liner is formed.
It gains legal force only by a seal with the inscription “Insert issued”, where its series and number are indicated.
Issuing a copy of the book
When issuing a copy of the document, it is necessary to affix the company seal, as well as the signature of the direct employer.
Change information
The company's seal is placed in the work book if its owner has changed his last name, first name or patronymic, including other information.
In addition, previous information should be crossed out with a continuous line and new information should be carefully indicated.
On documents (work books), the responsible person must put his signature and seal.
Upon dismissal
When dismissing an employee at his own request or for any other reason, the document must be signed by the employer, as well as by the person responsible for issuing the book.
After this, the HR department employee puts the appropriate stamp.
There are often situations when the specified information about dismissal in the document is indicated, but not in full.
In this case, the HR department employees cancel the previous entry, add the missing information, and then certify it with the seal of the HR department.
It is important to remember: the seal should be affixed only in case of dismissal of an employee. If a worker is transferred to another position or hired, is awarded - affixing a seal is a direct violation of the legislation of the Russian Federation.
Possible errors when printing
Sometimes dismissal or termination of a contract occurs in a short time, which can affect the quality of the record. The most common mistakes are:
- incorrect placement of the stamp on the page covering the dismissal record or signature;
- the seal of the HR department instead of the round stamp of the organization;
- employee's illegible handwriting.
If you discover such errors, you need to ask the person in charge to eliminate them. If the work book has a poorly stamped seal, the print is pale and difficult to read, you should refill the stamp, check it on the draft and place an additional one next to the first one.
How and where to place it correctly?
On the title page
An example of stamping on the title page can be seen in the photo:
In the text
Sample print in text on photo:
How many should there be?
One stamp is placed in the work book - after recording information about dismissal. The option of reprinting is allowed only if previously made entries are invalid.
In what cases may an impression examination be required?
Probably all scammers, without exception, know how to forge a seal. They can take advantage of this when applying for a job by indicating implausible information in the work book.
An examination will help to identify the fact of authenticity.
People often turn to her for help:
- large companies that value their reputation and thoroughly check their future employees;
- produced by the Ministry of Defense;
- other companies that suspect the authenticity of the seals (for example, an inverted seal or something similar).
In order to expose fraudsters, the possibility of conducting an examination of the print has been created.
Basic errors and measures to eliminate them
Print is not printed (fuzzy or unreadable)
If the stamp placed is unclear or difficult to see, then this situation can be corrected. If there is practically no imprint at the print site, you can print it again.
In a situation where information from the first seal is being viewed, you can proceed as follows: moisten the seal in paint and re-print it next to the previous one.
It is important to remember: correcting an unreadable seal imprint cannot be taken as an error, but is a necessary necessity.
There are extra images
If the extra stamp in the work book does not interfere with reading the necessary information, the best option would be to leave everything unchanged.
Let's look at the situation using an example:
A new employee has joined the construction company. His document from his previous place of work contains several stamps (about hiring and dismissal). How can I fix this error?
According to the Decree of the Government of the Russian Federation, a seal on employment is not affixed, and all entries in the document made during the course of employment (promotion, remuneration, etc.) are certified exclusively by the signature of the employer.
In addition, according to the prescribed instructions in the Resolution, nothing is said about how one should act in such a situation. Moreover, as practice shows, the best option is really to leave everything as is.
They put the wrong one (incorrect form)
There are also situations when HR department employees mistakenly put the wrong stamp under the information in a document.
There is no need to immediately cross out the stamp.
It is enough to indicate the serial number and write one phrase of your choice:
- “Record No. 1 is unreliable”;
- “Record No. 2 is considered invalid”;
- “Record No. N is unreliable.”
The main thing to remember is that the meaning of the fact that the previous entry is recognized as incorrect is important.
How to correctly record gratitude in a work book? Read our article. How is an entry made in the work book for a fixed-term employment contract? Find out here.
What to do if you are denied Chernobyl leave? See here.
FAQ
How to refuse printing?
Initially, you need to understand that all information about the seal is in the company’s Charter. Therefore, it is recommended to begin the procedure for canceling seals by making changes to it.
However, today the entire mechanism for refusing to put a stamp on a work book is still under development. Today, the Rules clearly state that information on the title pages, including information about dismissal, must be certified by a seal (in accordance with paragraph 2.2 of the Rules adopted by Government Resolution No. 69).
For this reason, many experts in this field say that the lack of printing today can still lead to considerable problems.
See the video for more details.
What should I do if the imprint contains incorrect organization details?
You can correct such an error by making an appropriate entry.
Example:
O.I. Buk decided to resign from Diagonal LLC. In the work book, a similar entry is indicated under number 6. An employee of the HR department accidentally stamped the seal of Parallel LLC.
How can I fix this?
The solution is simple:
- In the first column, after the information under number 6, you must indicate the serial number 7, and in the second column, indicate the date the information was entered.
- In the third column, entry No. 7 is made: “Information under number 6 is considered invalid.”
- In this field you will need to enter the correct information, but without indicating the serial number.
- Column 4 duplicates the date and number of the issued dismissal order.
Ultimately, the employee’s signature and the seal of the HR department with the corresponding imprint are affixed.
Attention!
- Due to frequent changes in legislation, information sometimes becomes outdated faster than we can update it on the website.
- All cases are very individual and depend on many factors. Basic information does not guarantee a solution to your specific problems.
That's why FREE expert consultants work for you around the clock!
- via the form (below), or via online chat
- Call the hotline:
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Employment history
Further possible changes in labor legislation
The legislation of the Russian Federation is constantly changing and adapting to the surrounding realities. This applies to all areas of activity, including labor. In the near future, the country's authorities are considering the possibility of abolishing stamps, and also, quite possibly, work books in general.
Today, the project is being handled by the Ministry of Economic Development, which proposes that all commercial enterprises refuse to affix stamps in work books. Thus, it is expected that in future the registration procedure of any private company will be reduced and also become cheaper.
As a result, the activities of all HR departments can be completely reorganized. At the same time, the project plan provides for this innovation regarding LLCs and JSCs. The problem is that in this case it is necessary to carry out a complete modernization of labor legislation, since the work book will cease to be a document recording the employee’s work experience. After all, this employee can become an employee of both a private joint stock company and an organization in which the document will be maintained at the same time. As a result, the essence of the work book will be lost, and to record work experience, a completely different system will have to be developed.
