Is it possible to put the stamp of the HR department on the work book?

Where to put a stamp in the work book upon dismissal

The procedure for dismissal and termination of an employment contract is complex and multifaceted.

Based on these changes, the Ministry of Labor also drew up a draft explanation of the Rules for maintaining and storing work books, producing their forms and providing them to employers. So far these documents are available only in the form of drafts.

This is necessary for one simple reason - without the appropriate stamp there will be no guarantee that the notice of dismissal is genuine. On this basis, the new employer may well refuse to employ you. So keep in mind - if when you receive your work book you do not find a seal, then you need to give it back to the HR department and file a corresponding claim.

Picking up a work permit without a stamp is a big mistake, and if you sign documents stating that you have no claims against the organization, then in the future they are unlikely to give you a stamp.

Quite an interesting question that is asked by both specialists and workers. The point is that the seal should not obscure important information and at the same time not be separate from the record itself.

Therefore, the most correct location of the seal is directly under the dismissal record in the left corner. At the same time, it is desirable that it captures a little text, but does not overlap it - this way it will not at the same time raise controversial issues and will not harm the text. In this case, there should be enough space to the right of the seal to allow two signatures.

Yes, such a need is spelled out in the Labor Code of the Russian Federation. Each seal must be confirmed with two signatures.

The first is put by the responsible employee who filled out the dismissal information. The second signature is placed by the owner of the work book himself after checking it and making sure that everything is in order with the documents. In addition, the responsible employee has every right to further protect the seal by gluing a sticker on it - a hologram produced by Gossznak.

Its presence is not necessary, but it is often used to protect seals, signatures and other important information from editing. Sometimes it happens that the seal is placed by mistake.

This can happen in several cases:

• The wrong seal was used;
• The seal certifies the wrong record;
• The dismissal record itself is erroneous.

This error can cause significant problems in the future and should be corrected immediately. But this is not so easy to do. First you need to draw up an act that will need to be submitted to management for review.

After this, based on the act, you will need to draw up an order to make an entry in the labor record. The next step will be to include a separate line in the labor document, canceling the item certified by the seal. This is the only way she will lose her power.

The main thing in such a record will be a reference to the current order, which gives the right to cancel the previously introduced dismissal clause. The last step will be to make a new edit in a separate paragraph containing up-to-date information and the correct seal of the organization.

What documents are needed to make a seal?

From the previous question, the following arises: what documents need to be brought to the printing house in order to produce a seal for an LLC or individual entrepreneur?

As a rule, all offices that produce seals and stamps require the following set of documents to be presented for the production of a seal:

• Certificate of registration of a company, LLC or individual entrepreneur.
• Your personal documents (passport) - this is how the printing house employee accepting the application will make sure that the company is really yours. By the way, it is not necessary for the General Director or the owner of the company to order the seal. Any employee of the company who has a power of attorney from the company can order.
• Design layout of the seal imprint (if any).

For some stamp manufacturers, a simple copy of the registration certificate is sufficient, but it is best to provide the originals.

We put a stamp in the work book

Let's figure out whether all organizations have the right to refuse to use stamps in work books? What do laws and regulations say about this? Why did they “press out” the round seal? On April 6, 2015, Federal Law No. 82 “On amendments to certain legislative acts of the Russian Federation regarding the abolition of the mandatory seal of business companies” was signed. The legal act came into force from the moment of publication, on April 7, 2015.

Its main message: from this date, organizations (JSC and LLC) can make independent decisions whether to have seals. Giving up the familiar is not easy psychologically; besides, printing, according to Russian laws, is mandatory for the circulation of strict reporting documents, including tax reports, etc.

Regulatory documents on printing

The issue related to the placement of a seal in a document of the type in question is regulated by many legislative articles, which do not form a single section, but are present in different legal acts.

The same Labor Code contains minimal information on this matter , stating that entries in “labour” must be made in accordance with certain rules, without specifying what these rules are. This legislative document does not contain a separate article regulating the requirements for affixing a seal.

contained in the rules for personnel officers , which establish how “work records” should be stored and filled out, is more detailed within the framework of the question posed Thus, paragraph 35 of these rules states how records are confirmed through printing.

Letter of the Ministry of Labor No. 69 dated October 10, 2003 in paragraph 2/2 tells us quite clearly how the seal is placed on the title page.

And now we will pass on the many years of experience gained by the HR department employees, which has become a kind of rule for filling out work books. Because, unfortunately, there are no guidelines for applying a stamp.

Correct stamping in the work book

For example, if we are talking about putting a stamp on the title page, then we put the stamp in the lower right corner. We sign and date this seal.

This seal is considered correct. An employee of the HR department must either go and change the seal for a working one of the same type and type, or ask the employee to delay receiving the work seal and make a new seal. It often happens that HR department employees have several seals at their disposal. Sometimes, after thinking, employees put a completely wrong stamp on a document and don’t know what to do about it.

The worst option is to give it to an employee.

The correct option is to write a line below in the work report that this entry is not correct and, under the next serial number, duplicate the previously made entry, but with the correct seal.

Problems are possible

Often, various types of problems arise when setting up a seal. The information on the stamp was printed poorly, the print ended up in the wrong place by mistake, and some others.

Also, HR department employees who use a large number of stamps often confuse the stamps, and I can put one that is completely unrelated to filling out the work report.

We will also talk about what to do in such situations further.

The work book has the wrong stamp

It happens that an employee of the HR department makes a mistake and puts a completely unnecessary stamp under the entry in the labor record. The first thing to do in such a situation is not to panic, but rather to calm down and ask for advice from senior colleagues or refer to the information in the instructions for HR department employees.

An incorrect seal should not be crossed out. You simply put the next serial number and write the following phrase: “Record No. 1 is not correct . This phrase can also be written a little differently, there are a lot of variations. The most important thing is the sense that what was written earlier is not correct and plausible information.

Next, you need to enter the next serial number and rewrite the entry in which the invalid stamp was made. Place the stamp that should have been used when recording originally.

That’s it, the correction of the error is completed and the work can easily be sent to your personal file. The main thing is not to forget to first make an entry in the book of movement and storage of labor records that a mistake was made, but was immediately corrected.

See below for a sample print correction:

What if the seal is hard to see and unreadable?

If the seal you put is not readable, don’t be upset. There is always a way out. If there is practically no impression left at the place where the stamp was placed, then simply put ink on the stamp and print it again. No one will notice that the production was secondary.

If, nevertheless, the information from the first seal is visible and it is not possible to put the second one in the labor document without dirt, do not worry.

Soak the seal in paint and place the seal next to the unreadable one . Making an imprint with an unreadable seal is not considered an error, so rewriting the record is not necessary.

An error occurred.

If the company has undergone reorganization or other structural changes, then you will need to obtain an additional certificate from them confirming this fact. If, when registering a work record, the company details were indicated incorrectly or an error was made in them, there are several options for solving the problem. If an incorrect seal was used, it is acceptable to place the correct mark next to it. If errors are made in the text, corrections are made and a stamp is placed next to them. However, in practice this is not enough, since such corrections may raise doubts among pension fund employees. To avoid problems, when making changes to a document, the enterprise issues a certificate stating that the specified employee has worked in this organization for a certain period of time. According to the rules for the preparation and maintenance of these documents, it is first necessary to make a record of the termination of the employment relationship, with references to an article of labor legislation, as well as an order of dismissal. After this, the personnel officer and the dismissed employee must sign the book. After this, the stamp is placed. It should be noted that if it is necessary to enter additional information into the labor report after the dismissal of a worker, this can be done

However, it is important to adhere to certain rules:

1. First, indicate the full details of your company.
2. After this, the necessary recording is made.
3. At the end the signature and seal of the organization is affixed.

In this form, the record will have the necessary legal force. Rules for affixing a stamp in a labor document It should be understood that the rules for affixing a stamp directly depend on where it is placed. In other words, the essence of the position will not change, but the main conclusion will be that the manager has the right to make appropriate entries in the Labor Code. The reality is different. Today, it is rare to find a manager who personally deals with the issues of work records of his subordinates. The only exceptions are representatives of small businesses.

To get out of this situation, a common option is to appoint a person responsible for all work with the TC by issuing an appropriate order, certified by the manager. Let us note that the employer has the right to appoint any of his employees responsible for this issue, but most often such powers fall on the shoulders of the personnel officer, accountant or secretary. We will separately consider the option when the employee responsible for working with the technical complex went on sick leave or is on vacation.

Selecting printing depending on the type of document

So what seal should be used to certify entries in work books and other documents? Documents that are certified with stamps rather than round seals include:

• an employment contract concluded between an employer and an employee;
• orders issued by the head of the organization;
• various copies of documents from the personnel department;
• document on the professional activity of the employee.

Stamp affixed to the employment contract

Any employer and job seeker knows very well that the contract is required in two copies. Once it is drawn up and concluded, it should be certified not only by the signatures of both parties. However, the law does not regulate mandatory confirmation of the document. Accordingly, there are also no instructions on where to put the stamp in the work book.

All this can greatly complicate the situation not only of the employee, but also of the manager. A director’s signature not confirmed by a seal may lead to a host of questions in the future. The situation is aggravated if the contract was signed not by the employer himself, but by his representative, that is, an authorized representative.

If you think that this can be avoided by printing a simple version intended, for example, for the personnel department, then you are deeply mistaken. This is a gross violation.

Stamp affixed to an order issued by the director of an organization

Quite often, employers turn to specialists for help with questions about whether orders should be stamped. It is not necessary. This is due to the fact that this type of document is considered internal.

An order is issued regarding employment. After receiving the order, personnel department employees are engaged in creating a special timesheet to record the employee’s working time and making appropriate entries in his work book.

The employer must always remember that the employee has every right to demand a copy of the order or order issued in connection with his own hiring. This copy must be certified not by a seal, but by a stamp with the name of the organization and signatures.

Stamp placed on copies of HR department documents

Based on the Labor Code of the Russian Federation, the manager is obliged, before transferring copies to the employee, to certify them properly, namely:

• after the line indicating the details of the organization and the signature of the employer, the entry “Correct” is entered;
• then it is necessary to note the position of the employee who certified the copy;
• then the signature of the same employee is affixed with its obligatory decoding;
• the actual date is entered in the next line;
• a stamp is placed.

Stamp affixed to the work book

As for the document on the professional activity of the employee, all the exact information on carrying out any manipulations with it can be found in the Rules certified by the government. However, there are no clear instructions on what stamp to put in the work book. There are only a few rules.

So, in the case of drawing up a document about the professional activity of a citizen, the stamp should be placed on the first sheet, namely in the place provided for this, which is located at the very bottom of the page, in the corner. The same should be done on the inside cover of the document after any entries have been made.

Not all entries made in a document must be certified with a round seal or stamps. This is only necessary in the following cases:

• when preparing the main page of the work book, as well as the insert;
• when changing information on the main page of the document and insert;
• when entering any other information.

When dismissing an employee, the employer often does not know where to put a stamp in the work book. In this case, it is placed after the record of dismissal.

https://youtube.com/watch?v=UgjGFi6_h8A

Design rules and recommendations for correction

The procedure for filling out books is regulated by two main documents. These are the Rules of Maintenance, as well as the Instructions according to which the document is filled out. If you study in detail the information presented in the Instructions and Rules, you can conclude: the seals of the company and the personnel department are placed in the work book in three cases:

• when submitting a document during its first execution (on the first sheet)}
• when changing an employee's personal data (on the inside cover)}
• during the preparation of documents upon dismissal of an employee (in the “Work Information” column).

When an employee in an organization receives an insert, they are required to give it a stamp. This is a small rectangular print that is located either inside the book or on its title page.

Experts say that one of the most important problems associated with maintaining and filling out work books is incorrectly affixed stamps. The fact is that today there are no acts that would regulate this issue. Thus, even experienced personnel department employees sometimes have no idea what to do with this error, how to correct or cancel the entry made.

It is clear that it is impossible to leave an incorrect stamp in the book and not pay attention to it in the future. The fact is that in the future, when calculating pensions by employees of the Pension Fund, controversial issues may arise. Some experts suggest correcting such errors in the same way as incorrect job information, such as an employee's name or position.

The correction algorithm may be as follows. Next to the seal, a note is placed indicating that the seal was affixed incorrectly, and you must indicate the serial number behind the last seal. To prevent the employee from having problems with corrections in the future, it is recommended to request copies of documents at the place of work that confirm the legality of this correction.

Stamp in the work book

Update: December 16, 2021

Legal entities and individual entrepreneurs are required by law to store and maintain work records for their employees. A work book is a small multi-page document that includes a number of sections relating to certain events in the employee’s working life. In other words, the work book reflects the work history and length of service of working citizens.

The form and procedure for compiling such books are established:

• Rules approved by Decree of the Government of the Russian Federation of April 16, 2003 N 225 (hereinafter referred to as the Rules);
• Instructions approved by Resolution of the Ministry of Labor of the Russian Federation dated October 10, 2003 N 69 (hereinafter referred to as the Instructions).

These regulatory legal acts provide, among other things, for cases in which it is necessary to affix the employer's seal on the pages of the work book. The specified legal acts provide for three cases when a seal is affixed to the work book: For the first case, the Rules prescribe the use of the employer's seal.

For two other cases, the Instructions offer two printing options:

• or the seal of the organization (i.e. the employer);
• or the seal of the personnel department (if the employer has one).

The choice of printing option for these two cases remains with the employer, whose structure includes such a unit as the personnel service.

Both of these options are equivalent. Similar requirements apply to the title page of the work book insert. It should also include the seal of the organization (or the seal of the personnel department) that issued the corresponding insert.

At the same time, one should take into account the existence of judicial practice refuting this conclusion.

The employer, in turn, must remember responsibility for failure to comply with the provisions of labor legislation (Article 419 of the Labor Code of the Russian Federation). Part one of Article 5.27 of the Code of Administrative Offenses of the Russian Federation provides for the liability of organizations for the corresponding violation up to a fine of fifty thousand rubles.

Organization seal: how is it done?

So, you have decided to make a company seal. We prepared all the necessary documents and found the best place in the world where they make the coolest stamps. Want to know what happens next? Watch, read and write down just in case.

Print design for LLCs and individual entrepreneurs

It all starts with design. There are no uniform requirements for print design for an organization. And the company’s seal doesn’t have to be a round imprint. In principle, it can be at least in the form of an eight-pointed star with the image of a three-headed dragon galloping across a corn field. But the cost of such an original seal will be much higher than the cost of a simple and modest round seal. And such a non-standard seal will look out of place in business documents. So we stop at round.

Print dimensions: 40 mm. There are already ready-made blanks and equipment for these dimensions. The seal of an enterprise or individual entrepreneur must include:

• Name ;
• For individual entrepreneurs - last name, first name and patronymic of the entrepreneur
• The name of the locality in which the company is registered (town, city or region).
• TIN and/or OGRN (OGRNIP) data.

At the request of the customer, a logo, emblem or trademark (even a dragon jumping across the field), a description of the type of activity) and special elements of graphic protection can be located on the printed field. Security elements include special patterns, different fonts and microtext, line breaks, and patterns of thin guilloche lines.

Stamp production

Long gone are the days when designs and text on seals were cut out by hand or with a mechanical engraving machine. Today everything is done by a fast and precise laser. The entire process of making cliches takes about fifteen minutes if the design is complex and detailed. Simple seals are cut twice as fast.

To make cliches, a special rubber-based material is used. It is much stronger and more durable than natural rubber, and, unlike it, does not burn or smoke under the influence of a laser beam. A dream, not a material.

Seal equipment

The last stage in the production of a seal is its equipment. The finished cliche is washed and glued to the selected mechanism. And here, too, there are options, both simple and complex.

Mechanical or automatic equipment

. The most popular type of equipment today for printing an LLC or individual entrepreneur. You've probably seen these stamps a million times: a plastic or metal cylinder with a cliche and an ink pad hidden inside. The seal does not stain anything, is always ready for use and works without refilling ink for a long time. The stamp is placed automatically when you press the top part. Automation makes the print clear and even. The only negative is the rather large size of the mechanism. It is most convenient to use them in the office.

By the way, mechanical equipment allows you to use several colors in the print. In this case, colored ink is applied to different areas of the cliche. Multi-colored printing is both cool and additional protection against counterfeiting. But the cost of such printing is higher than one-color printing.

Stamp with pad (manual equipment).

A classic cliche with a handle, which is dipped into a pad and slapped into a document. This equipment option has been used for a very long time. Surely the Egyptian pharaohs also used something like this when they certified tax documents or invoices of slave traders. Manual equipment is recommended only for the office: if you carry or transport such a seal, you risk staining everything around with ink.

Pocket rig

. This is an option for businessmen who do not sit in one place. Doctors, field inspection staff, notaries, etc. love such seals. The seal is a small tightly screwed or closed pencil case. The lid of the pencil case is the stamp itself, the bottom is a stamp pad with ink. Often the pocket seal is a duplicate of the main one, which is located in the office.

We put a stamp in the work book

Attention

How then to quit? The ideal option would be to make the entry personally by the manager. But another solution is also quite acceptable - appointment to

And. O. responsible for the work books of another employee. Note that in such a development of events, it is mandatory to issue an order containing the following information:

time interval for performing duties; the amount of the salary increase for the specified period.

Requirements for the signature of the responsible person Since we are talking about the concept of “signature,” let us turn for clarification of terminology to GOST 6.30 entitled “Unified system of organizational and administrative documents” (edition 2003).

Are stamps needed in work books?

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Is it possible to use a seal for documents in work books?

The purpose of such a company seal can be formulated as certifying the authenticity of the signature of a company official on documents. However, the legislation does not contain a requirement to certify all documents without exception in this way.

Rather, this arises in individual specific cases. At the same time, the legislation does not contain a ban on the use by an organization of additional seals in addition to the main one.

Additional seals can be of two types: - meeting the requirements for the main seal, but containing the additional inscription “Human Resources Department”, “For documents”, etc. Such seals can be affixed only if the law does not provide for the affixing of an organization’s seal, that is, the main seal, on a document.

Is it possible to print individual entrepreneurs and LLCs without documents?

No.

Without documents, you can make a personal unofficial seal, bookplate, facsimile or stamps such as “Approved” or “Ref. No. ___.” The official seal of an organization is a serious thing, and to obtain it you must provide supporting documents.

Firstly, it eliminates the possibility of fraud. Without documents, no one except you will be able to order a seal for your company. Even if you just need a duplicate of the seal, and you bring it to our printing house, registration documents are still needed: what if you are a swindler who stole or borrowed a seal to make a duplicate of it?

Secondly, the registration certificate of an LLC or individual entrepreneur contains the correct data that needs to be printed: company name, place of registration, registration number of the company or individual entrepreneur. This will eliminate possible errors when preparing the layout of a new seal.

Kemerovo municipal district

The administration of the Kemerovo municipal district reports bank details for free transfers:

Recipient: UFK for the Kemerovo region (Administration of the Kemerovo municipal district)

OKTMO code 32607000

Payee account number: 401 018 104 000 000 100 07

Bank name: Kemerovo Region Branch of the Siberian Main Directorate of the Central Bank of the Russian Federation (Kemerovo Branch)

KBK 900 20710 180

Purpose of payment: Free transfers for events dedicated to the celebration of Victory Day

Correct stamping in the work book

Then a mention of this is made in the labor document and a corresponding stamp is placed with the new amended data.

Where is it installed? Depending on what kind of case the HR employee is faced with, we decide where to place the stamp.

For example, if we are talking about putting a stamp on the title page, then we put the stamp in the lower right corner. We sign and date this seal.

If we are talking about putting a seal on the form, then, as a rule, one half of it should go to information about the work, and the other to mention the order. This seal is considered correct. Also, the stamp on which the mark is placed in the work book must meet a number of features.

So she should not leave dirt behind. In addition, the seal must be clear enough so that the main signs and symbols on it are readable.

What should it be like?

An organization can have from one to five stamps, which are used depending on their intended purpose.

But the most common types of seals are the general seal of the organization and the seal for documents . The latter, as a rule, is located by the personnel department employees. They are the ones who put this stamp on all incoming and outgoing documentation.

The general seal of the organization is usually kept by the employer. Only he puts it on all kinds of documents and forms that have official significance or are local regulations.

Many people wonder what kind of seal an employee of the HR department should have, is it possible to put a stamp on documents in the work book?

The answer to this question is simple - the work book is an official document, which means that the seal that is placed on the form must be the general seal of the organization . Printing for documents in this case is not suitable for printing.

If by mistake a document stamp was placed in the work book, this is a serious mistake and the entry must be redone.

Vote

Question Good afternoon! We want to “unload” the main seal of the company by introducing an auxiliary seal “For documents”. Is it permissible by order to legalize the affixing of this seal, including on copies of work books, certificates, employment forms and other documents signed by the head of the administrative and personnel service (we have a single service - secretariat + personnel). Or do you still need a stamp indicating the name of the structural unit? Employment contracts, orders for hiring, dismissal, etc. signed by the general director and the main seal is affixed. Answer The obligation of legal entities to have a seal is enshrined in special laws regulating the activities of firms of various organizational and legal forms.

Where is the correct place to put a stamp in the work book upon dismissal?

Info The changes were caused by the need to bring the Rules into maximum compliance with the current Labor Code, which uses a single term “employer”.

In other words, after these amendments come into force, certification of a dismissal record using the seal of the HR department is considered a gross violation of the procedure.

At the same time, in order to prevent any errors or inaccuracies, it is best to use one type of seal - the seal of the employing organization.

It is she who has greater legal force than the seal of personnel officers.

It is advisable to put it on documents such as copies of work books, educational documents, certificates issued by the personnel department, extracts from work books, etc.

Typical errors and measures to eliminate them

A serious mistake in placing a seal is the incorrect placement of the print, covering the basic information of the record or the signatures of the parties. This error occurs quite often and requires immediate correction. You must contact the HR department of your previous place of employment and cancel this entry.

The personnel employee is required to enter a statement that the entry is invalid and correctly draw up a new entry so that it is legible and accessible to future employers.

When making a note about the dismissal of an employee, it is not allowed to affix the stamp of the personnel department instead of the round seal of the enterprise. This is a serious violation that can lead to serious consequences for both the dismissed employee and the employer.

This violation must be promptly corrected, the incorrect entry canceled and a new mark created with the main seal of the founder. A less serious error, which is not a violation, is poor readability of the print, its illegibility.

In this case, it is necessary to immediately contact the personnel staff in order to apply a clear stamp nearby. There is no need to create a new entry or cancel the previous one. Ignoring a deficiency can lead to further difficulties in the process of obtaining a retirement pension.

Upon dismissal, each employee must carefully and competently study the entry in his work book, check all possible nuances and, if errors are found, promptly contact the HR department. It is unacceptable to delay time to correct errors and inaccuracies in an official personal document.

Stamps for work books

Records about transfers within the organization, part-time work, assignment of an additional profession, etc. do not need to be certified with a seal and signatures. Keep in mind that each entry made in the work book must be familiarized with its owner against the signature in his personal card in form No. T-2, in which the entry made in the work book is repeated (clause 12

Rules approved by Decree of the Government of the Russian Federation of April 16, 2003 No. 225). The form of the personal card was approved by the Decree of the State Statistics Committee of Russia dated January 5, 2004.

No. 1. Ivan Shklovets Deputy Head of the Federal Service for Labor and Employment Sample order on the introduction of seals in the organization "Alpha" INN 7708123456, KPP 770801001, OKPO 98756423 full name of the organization, identification codes (TIN, KPP, OKPO) ORDER No. 6 on the introduction and use of wax press of the city

Requirements for the organization's seal

Thus, paragraph 5 of Article 2 of the Federal Law of 02/08/1998 No. 14-FZ “On Limited Liability Companies” contains requirements for the organization’s seal. The LLC must have a round seal containing its full corporate name in Russian (as well as in any language of the peoples of the Russian Federation and (or) foreign) and an indication of the location of the company. Similar requirements for seals are contained in the Federal Law of December 26, 1995 No. 208-FZ “On Joint-Stock Companies” (Part 7, Article 2), and in the Federal Law of January 12, 1996 No. 7-FZ “On Non-Profit Organizations” (p. 4 Article 3). From which it follows that the presence of additional information in addition to that indicated above will not be a violation. The classification of employer seals can be carried out by assigning numbers or indicating structural units.

Reference

Paragraph 5 of Article 2 of Federal Law No. 14-FZ dated 02/08/1998 “On Limited Liability Companies” contains requirements for the organization’s seal. The LLC must have a round seal containing its full corporate name in Russian (as well as in any language of the peoples of the Russian Federation and (or) foreign) and an indication of the location of the company.

Let us note one more point in conclusion. An employer-legal entity is an organization that has the right to use several seals. All of them will be considered the seals of one organization if the full name of the legal entity is indicated on them. It would be logical to assume that the seal of the HR department has the right to be called the seal of the employer, as having a specific affiliation.

Thus, as legislators believe, it will not be a violation to have a personnel service seal in the work book, that is, another seal of the employer, which will not entail a violation of the employee’s rights. It is enough that this seal contains information about the name of the employer (legal entity) and its location. The entry on the termination of the employment contract in the employee’s work record book will be considered confirmed, in this case, as well as the signature of the person responsible for maintaining the work record books. The employer's seal acts as a guarantee that the HR representative is actually authorized to make entries in the employee's personal document.

Commented document: Letter of the Federal Service for Labor and Employment No. PG/13282-6-1 dated January 20, 2014 “On the presence of the employer’s seal in the work book”

Consultant M.V. Akinshin

, for the magazine “Normative Acts”

Work with personnel at the enterprise

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Certification of the dismissal record in the work book, subtleties and pitfalls

So, the personal signature in the work book upon dismissal of the person responsible for the Labor Code (let it be an accountant) will look like this: In the case of an individual entrepreneur, whom Article No. 66 of the Labor Code was obliged to personally make entries in the document described, the signature will look like this : A lot of controversy arises over the question of the possibility or impossibility of reducing the words “individual entrepreneur” to two letters “IP”.

622 (St. Petersburg, Leningrad region); ext. 342 (Federal number). It's fast and free!

The only variability allowed is as follows: Of course, the last example does not fully meet the requirements of clause No. 3.22 of the above-mentioned standard (there is no job title), but in fairness it is worth saying that the Labor Code Rules do not indicate strict compliance with GOST requirements. In addition, the work book itself, with a big stretch, can be classified as documentation of an organizational and administrative nature.

Assurance: concise and simple

Based on the above analysis, we can draw conclusions. In accordance with all requirements and standards in the field of labor law, the act of ending the employment relationship is recorded by the employee’s signature on the following documents:

• an order indicating dismissal;
• employment history;
• personal card made according to Form T-2;
• book on recording the movement of work books.

By following the simple tips outlined in this article, you will be able to competently and skillfully approach the procedure for certifying the dismissal record in your employment document.

Now you know who must sign the Labor Code, and whether the signature of the employee and the employer is required. What to do if they do not issue a work permit on the day of dismissal - read on.