A letter of gratitude to an employee is a business letter that expresses gratitude to the employee for his work and other results in the development of the organization. Psychologists say that for a person’s auditory perception, words such as his name and thank you are most pleasant. So why not do this if a person really deserves words of gratitude and praise. A thank you letter is one of the options for business letters and plays a role as an integral part of business etiquette. In this article we offer several examples of writing a thank you letter to an employee of an enterprise.
As a rule, a letter of gratitude is formatted in any form, thanks to which gratitude is expressed for certain achievements and merits.
Who writes such a letter and why?
It has already been said that letters of gratitude are one of the official forms for recognizing the merits of a citizen. This is a kind of assessment for contribution to development. Such documents are one of the most effective measures for additional motivation of staff. The influence of the tool has been proven in terms of the following indicators:
- Self-esteem, increase.
- Professional status within the company is also higher. This happens both among colleagues and among those who remain subordinate.
- The emergence of aspirations for high-quality work and improved results.
- The attitude towards the organization is more loyal.
The value of letters of gratitude increases if they are presented in a solemn atmosphere, among colleagues and subordinates.
The following circumstances often accompany the issuance of thank-you letters:
- When an employee resigns of his own free will.
- Completion of a professional career due to retirement age.
- Professional holidays.
- Birthday.
- An anniversary or birthday of the company, which became the reason for rewarding the best employees.
- If the reward is related to special work achievements.
The main thing is that the reason for writing thank you letters is meaningful. Such an incentive will quickly lose its value if used too often. After all, it will not be difficult to receive gratitude.
The following company employees participate in writing the text:
- Employees of the protocol service, if the organization has one.
- HR specialists.
- Heads of services and departments.
Sometimes letters of gratitude are written by the top officials of the company, or by the CEO himself. But this option practically never occurs in practice.
Thank you letter upon dismissal of an employee
A letter of gratitude to another company, written for a retiring employee, is an important document for the resigning employee.
Having gratitude from the employer will help him confirm his performance in his previous job.
When preparing this type of letter, it is important to focus on the results achieved by the employee over the entire period of work, and, if possible, point out the specialist’s special achievements in completing the assigned tasks.
For example, this could be done like this:
“Thank you for our productive cooperation over the past 3 years. During your work, a sales department was created that fulfills the required planned indicators. Thanks to your professionalism and your ideas, we have a strong base of regular customers and high quality of their service. Even though you are leaving our company, I sincerely look forward to maintaining professional contacts with you."
back to menu ↑
Thank you letter upon employee retirement
A special feature of the situation of expressing gratitude to a specialist retiring is that for him, working in an organization is the final stage of an active professional career.
He may no longer have the opportunity to obtain such a document from his employer. It is necessary to thank the employee for his achievements in a particular workplace and note his personal qualities.
For example, in the case of termination of an employment contract with an employee retiring, this can be done as follows.
“We express our gratitude to you for working together for more than five years. Your enthusiasm and ability to create a favorable working atmosphere in a team is an example for many managers of our company. Thanks to your professionalism and ability to fulfill the tasks of a mentor, young specialists quickly adapted to their first job and received invaluable recommendations and guidance from you. Thank you for your contribution to the development of our company!”
back to menu ↑
Wording of the final block of the main body of the letter
The final part of the main body of the letter usually states:
- wishes to the employee, both professional and personal;
- proposal for continued cooperation.
back to menu ↑
Standard design rules
The forms are used with brand names, samples of which have already been developed. Or, for the same purposes, they choose a special printing form, which is printed separately. Let’s assume that enterprises develop their own forms, which they use specifically for writing thank-you notes.
Customers are offered the most variety with ready-made printed forms. Their design allows the implementation of any ideas.
The registration itself is not much different from the cases with ordinary business documents. It is enough to adhere to a few classic requirements:
- Spelling and punctuation errors are completely avoided. It is better to rewrite the text several times if such a need arises.
- It is recommended to compose the text without colloquialisms.
- Formal business style is best suited for presenting the essence.
- There should be enough text to fit on one A4 page.
- Most often, a computer and a printer are used to print text forms. But hand-written thanks also remain relevant.
Description of the general structure
Some letters do not allow for such a strict order as for other documents. But there are main sections, the presence of which always matters:
- A cap . The addressee is usually described here. In most cases, this section can be omitted; it is not considered mandatory.
- Appeal to the employee , who acts as the addressee for words of gratitude.
- The main section , where the text of gratitude is given.
- Conclusion . Typically, this part is dedicated to the employee’s name, position, manager’s signature, and date.
How to announce
Companies are not required to hold festive events to thank one or more employees. But if this is accepted in the organization, then the distinguished employee is congratulated among his colleagues by presenting a thank you form specially printed in the printing house, signed by management. If no celebrations are planned, congratulations are conveyed in an informal setting.
Legal documents
- Art. 191 Labor Code of the Russian Federation
- Resolution of the State Statistics Committee of the Russian Federation dated January 5, 2004 N 1
- clause 24 of the Decree of the Government of the Russian Federation of April 16, 2003 No. 255
- Resolution of the Ministry of Labor of Russia dated October 10, 2003 N 69
Contents of the letter: important nuances
The title of the document should be centered before the main text begins. This rule is standard and is also observed in most cases. The next step, almost immediately, is to address a specific employee.
The form of address also does not violate the standards - they write “respected” or “respected”, followed by the last name. It is worth abandoning options like “Darling”, “Incomparable” and others. They are not suitable for drawing up official business papers.
The main text consists of two elements:
- Words of gratitude.
- Additional wishes addressed to the subordinate.
This type of message involves choosing an official business style as the main one. But some deviations from the rules are acceptable. After all, words of praise are described that have a positive emotional connotation.
It is recommended to choose adjectives that can emphasize the high level of achievements and quality in relation to the results obtained. “Best example”, “fruitful cooperation”, “successful result”, “effective solution” are acceptable phrases.
In order for the feeling of gratitude to become especially pleasant, several conditions must be met:
- Sincere expression of feelings.
- A description of only those achievements that actually exist. There is no need to talk about what is common to everyone.
- Refusal of eulogies with pathos.
- The same applies to phrases that have long become standard and stereotypical.
- The reference point is the reason for which the letter is drawn up. This factor influences how the main part changes.
Beautiful words of gratitude for the work (team, colleagues, employees, joint, woman)
Are you looking for words of gratitude for your work for your team or colleagues? On our website you will find the best words of gratitude for employees from the boss in poetry and prose. Choose your favorite words of gratitude and send them via SMS, or even better, thank them in person. The team will be delighted with such a surprise!
***
Thank you for your work and efforts, for your accuracy, honesty and understanding. Thank you for the high result, for the fresh wave, for the sober look.
Thank you for your loyalty and patience, for your courage, creativity and inspiration, for your punctuality, zeal and calculation. May you always have good luck in the future!
***
Thank you for your work, Everything worked out perfectly, With your solid help, Everything worked out and grew together.
I wish you to keep it up, Never lose heart, And with your professionalism, As always, help me.
***
Please accept our gratitude for your work - thank you, so that you may be inspired in your work, and your heart is full of positivity!
We are so grateful to you, honestly, We wish you good luck in everything, Your work is always interesting, Let life be in full swing!
***
For your work I say “Thank you!” It was done clearly and beautifully. "Thank you!" for the efforts and for the inspiration, the work evokes admiration and delight. With your work you give joy to people, may our gratitude to you be a reward.
***
Thank you very much for your work, its result is a joy for everyone. Let troubles and worries be unknown, And happiness and success reign in life.
May everything work out wonderfully for you, may any work go well. Fortune itself will smile on you. And rush forward to new achievements!
Thank you for your work in verse
***
Thank you from the bottom of our hearts and we hug you as a sign of recognition. Thank you for this contribution and for your care and understanding.
We wish you good health, inspiration and love. We wish you to be useful for a long time to society and to your family.
May good luck accompany you, May every step be successful. And let everything you want suddenly become yours in good time!
***
"Thank you" for your excellent work! I say, Thank you from the bottom of my heart for the wonderful result.
May good luck always accompany you in your work, may your golden hands be held in high esteem.
I want to wish you health, strength, so that your work brings joy.
***
Work evokes Hobbies and hobbies, Accept gratitude for the accomplishment.
We say to you with golden hands: thank you!” You did the job quickly and beautifully.
The work done with heart and soul, Your talent is worthy of Glory and honor.
***
I will say thank you for the work: you did it quickly, you did everything as needed, you kept your word.
I express my gratitude to you and recommend you to others. It’s a pleasure to do business with you, your contribution and work is irreplaceable!
***
You guys are great - you worked so hard, You hardly rested, you weren’t lazy, I’m very grateful for the excellent work, For the fact that everyone finished ahead of schedule!
For quality, great skill, for your understanding and patience, for the fact that everything is reliable and beautiful, and looks the envy of everyone and is a miracle!
May success always accompany you, And reward you with great gratitude, Only people say good things, That there is no one better in the world than you guys!
Words of gratitude for your work
***
A lot of effort and your labor has gone into it. And now with gratitude We have gathered here.
Thank you for your patience, skill and effort. Please accept all the best wishes to you!
***
We would like to tell you today how lucky we are in our work. Everyone needs such a colleague. It's a shame you're leaving!
Please accept our gratitude, don’t forget our team. We wish you goodness and happiness, Not a day in sadness and bad weather!
***
Thank you very much for the excellent job done. We are very pleased with the result and are happy that we turned to you. You are very good professionals and specialists, thank you very much for the quality and creative approach to our order.
***
For good work, for excellent results, for efforts, care, gratitude sounds.
You did everything perfectly, Thank you from the bottom of my heart; To you. We are infinitely happy, we will advise you here and there.
***
For your excellent work, for your diligence in work, I now with all my heart want to say many kind words to you.
I wish you vigor, patience, a lot of happiness, a life without worries, that you will be loved without fail, and good luck in your career all year round!
Gratitude for the work
***
Thank you for your efforts, the results are great! Keep it up and don't give up, Only upward to head!
For your perseverance, creativity, thank you, team, New ideas and tasks for you, So that everything can be solved to perfection!
***
I now want to express my gratitude to you for your work. You can handle any task, you can handle any project.
Thank you for your efforts, you did everything to perfection, We could only dream of such a wonderful, glorious professional.
***
Thank you for your work, for all your work! You have no equal in this, no matter how you look at it. Let your worries be only pleasant, May all your dreams come true soon.
Let inspiration never leave you for a moment, Let your income grow every moment and hour. Let patience multiply your success, So that everything goes well in your work!
***
Your work is a great help, Thank you for your kind soul, I wish you well and good luck in return, I really appreciate you for your responsiveness!
May your life be complete happiness, May good people always be there, and if you need my help, let me know, even with a word, even with a glance!
***
You have met all expectations. Do everything as we wanted. They drove stubbornly, diligently, Everything was done just in time.
We express our gratitude to you: Your invaluable and important contribution to the matter! We respect the work of your hands! A godsend for us! You are a treasure!
Gratitude for your work in verse. Words of gratitude for work in prose
***
Thank you for your work And I want to confess at this hour: You, the worker, are simply a miracle, I will always repeat.
You have so much patience, you are not angry, you are not strict. You are diligent, kind, you deserve the greatest heights.
***
Thank you for your work, thank you very much, I say. I respect and appreciate your work very much. I want to continue to cooperate with you.
***
Today I want to say “thank you” for your great work. In your work you are always charming and beautiful.
Let inspiration always give you a wonderful activity. I wish you health, goodness, warmth, May the sun shine clear.
***
Thank you for your work, for your desperate work. Well-deserved laurels for your efforts are already waiting for you.
Let there be strength and desire to continue in the same spirit. I want to wish you new glorious results.
***
I express my gratitude to you for your work, You couldn’t ask for anything better.
It’s immediately obvious that you approach your work with your soul, and that’s why the result turns out like this.
I wish you not to lose inspiration in your work, and receive a million new orders every day.
Words of gratitude for the work of the team
***
Thank you very much for your work. From the bottom of my heart today I want to say! Thank you for taking care of me, which was by no means up to me.
Without you, believe me, I would not have been able to do this. They helped me out so masterfully! You are a wonderful expert in your field, I am infinitely grateful to you!
***
Thank you everyone for your work, for all your efforts and work. May life please you with care and not lead you to trouble.
I wish you happiness and success, more vigor and strength, so that there are no terrible obstacles, and every day is successful.
***
Thank you for your work and a huge bow, You did everything as it should, A million kind words to you, You did a great job, It’s time to rest, We wish you happiness, prosperity and goodness in life!
***
Please accept gratitude for the best work, which was done on time, seriously and willingly.
With great enthusiasm, which is rare these days, good luck to you in the future, so that your plans all come together.
***
Let me say this from the bottom of my heart: It was a pleasure doing business with you. And so that I don’t have to entrust you with tasks - you did it quickly, clearly, boldly, I bowed my head in gratitude - I thank you for your honest work!
Words of gratitude for the work of colleagues
***
Thank you very much for your work, For the fact that you never refuse to help, You always give me at least a couple of minutes, But still you tell me something somewhere!
And remember, if you need it, I will always help, Just don’t be shy to ask me, I will do everything I can for you, After all, I want to give you gratitude in return!
***
Your work is always excellent, it is worthy of a decent salary, the best words of gratitude, good bonuses and vacations.
Thank you for your important, hard work, Always be full of strength and desire, Always appreciate your work, Love, inspiration, prosperity, goodness!
***
We are very grateful to you for your enormous work, you did everything you could, your rewards await you!
We sincerely thank you for your work, we can’t do better, they pleased us very much.
***
We would like to thank you for your work! For the part of yourself invested in work. For dedication and understanding, pedantry and coherence. For a complete understanding of the significance and importance of our business! We thank you and wish you prosperity, endurance, incentive and financial well-being!
***
It is important for workers to receive a salary, to receive it consistently, but, undoubtedly, it is necessary to encourage the work with words.
Please accept our deep gratitude, We appreciate your hard work, You show emphasis in it, Let your successes bring joy.
Official words of gratitude for the work
***
You did your best and are worthy of praise, That’s right, you did the job quite successfully, Thank you for your work - we appreciated your work, let all problems always be alien to you, After all, your contribution is invaluable, responsibility is your strong point, Grateful for the work completed exactly on time, Let any tasks be so easy for you, So that your friends will be proud of you, and your enemies will envy you!
***
We thank you for your excellent work, we would like to wish you from the bottom of our hearts today. So that work issues can be easily resolved, and you and your family can relax together on weekends.
Despite all the worries and problems, always be in a great mood, know that the entire team respects you and discusses all important issues with you.
***
May success and joy await you, May there be happiness in your personal life. Thank you for your work, you did an excellent job.
So let me wish you Health, long years, and patience. And never lose your Talent and your skills.
***
From the bottom of my heart I am grateful to you, and the time that you gave us, the efforts, efforts, labors, opportunities that you opened for us.
I wish that in your future business you will succeed irreversibly, that you will never experience failure in your life, that you will always try justifiably.
***
Thank you for your work, the job was done beautifully! Believe me, success awaits you, Just smile radiantly!
Always work so fast And reach new heights, Work hard, hard, Always be number one!
Beautiful words of gratitude for the work
***
Thank you very much for the good deed, We handled the work skillfully together, Another could easily refuse me, But it’s not difficult to help you!
I will repay you, believe me, in the same coin, I will always help if you need help somewhere, contact me when you need it, I will help you not as a service, but as a friendship!
***
Thank you for your help and efforts, For not refusing me, For paying attention to me, Let everything come back a hundredfold!
In return, if you want, I will help you, After all, you must always respond with kindness, I will do everything that I can, at least I will help with a word, or at least with labor!
***
Thank you for your work, for your skill, for your skill, for your work, I’m lucky that you agreed, new clients are waiting for you.
Thank you for being able to quickly solve my problem, I wish you happiness, success, thank you for your work!
***
I want to thank you for your excellent work. For love from the team, Unlimited care.
I wish you only happiness, good prosperity, a lot of warmth. So that the May Rose magically blooms in every soul brightly and laconicly!
***
On this cheerful and joyful day, I say “Thank you” to you, Without you there would be no holiday, Thank you for your work.
For your work, for your good deeds, May it return a hundredfold to you, All the good that you have invested, May it echo in your destiny.
See also:
- Beautiful words of gratitude for birthday greetings in your own words (to friends, colleagues, parents)
- Words of gratitude to colleagues at work
- Beautiful words of gratitude for the gift
- Beautiful words of gratitude for your help in poetry and prose
What to be grateful for
The most common reasons for gratitude are collected in the table:
| Cause | Comments |
| Many years of work and experience | Such appeals are important not only for subordinates, but also for management. Gratitude emphasizes how important the citizen is to the organization. Compilation of the text part - with an emphasis on the reliability of the subordinate, focus on results. It is worth paying attention to the exact number of years spent in a particular position. |
| Good quality work | An employee is described according to professional and personal qualities. Moreover, if thanks to these qualities the company has reached the level where it is currently located. |
| Development Award | Appeals are created to specialists who have fulfilled at least one of the following conditions:
When composing the text, it is better to refer to a specific result that was achieved by the subordinate. |
| Upon dismissal | Those who are going through dismissal often need to receive thank-you letters. Even if they got a position in another company. The presence of such documents shows what results were achieved over previous periods of time. Therefore, the old employer should focus on what was achieved during the entire time the citizen held the position. Information about personal achievements and professional qualities is never superfluous. |
| For cooperation | One of the most common types of documents. It is sent to employees not only within one company, but also to representatives of other companies. The letter must contain a personal address using the full name and the main text, where they express gratitude for the joint work. Then they write the final part, where they indicate the name of the manager, followed by the phrase “With respect.” |
| Sponsorship | Gratitude to sponsors is also a popular tool for attracting the attention of sponsors. This will make it easier to set them up for long-term cooperation. The main thing is to indicate that the letter was written by the administration of the company that received compensation. And express gratitude for the support during a particular event. Fresh ideas and implementation options are described in the part dedicated to further wishes. |
| From a third party organization and trade union | An employee can also be rewarded for achievements that occurred outside the main work team. In this case, the compilers will be trade unions or managers of third-party companies. The basis is the same situations as when preparing regular letters of gratitude. |
Features of the text of a thank you letter to the best employee
Such letters are created if the employee:
- achieved high professional results;
- organized or held an event that is important for the development of the enterprise;
- is an innovator who improves the performance of a department or the entire organization as a whole;
- developed or implemented a project that allowed the company to significantly improve its position in the market or gain additional profit.
The body of the letter should contain a link to the specific result for which gratitude is provided.
Let us give examples of possible wording of the main part of the text.
“Thank you for organizing our company’s participation in the exhibition. Thanks to your efforts, the results obtained from participation in the exhibition exceeded all expectations. The stand you created allowed us to attract the attention of potential corporate clients that are interesting and important to us.”
“Thanks to your suggestions and expert assessment, we were able to improve production processes and increase overall productivity by 20%.”
“Your proposals for the reorganization of production processes and changes in technological maps made it possible to improve the quality of the product produced and increase production volume by 15%.”
back to menu ↑
Template phrases: how to prevent them?
A letter of gratitude is an official document. Therefore, generally accepted phrases along with speech patterns have become an integral part of it. But the author still tries to avoid solutions that are used everywhere. This is not so easy to achieve. Or reduce to a minimum expressions that already act as templates.
The main thing is not to use general phrases to express thoughts and feelings. It's better to look for as many specifics as possible.
The following tips help with this:
- A detailed description of the professional qualities of a specific subordinate.
- Mark all actions with a positive assessment.
- Indication of specific merits that exist in practice.
- Using names of real people.
It is not customary to dilute such letters with information regarding shortcomings and mistakes, even if there were any. On the contrary, they emphasize only the positive aspects. The more sincere phrases there are, the better. You can imagine that the message is sent to a friend.
Who expresses gratitude to employees
Gratitude, just like bonuses and any other incentive, is assigned by the employer. Ordinary employees are encouraged by the head of the company. But only the founders of the company can encourage him, since they are his employers.
Self-bonus threatens the director with disciplinary liability and recovery of damages in the amount of the bonus illegally paid to himself. You can learn more about self-rewarding and its consequences in this article.
As for gratitude, its announcement does not entail any material loss for the company, but how appropriate it is for the director to declare gratitude to himself is a controversial issue.
Representatives of another company can also initiate the announcement of gratitude. To do this, they need to draw up a proposal or petition for incentives and submit it to the manager of the employee being encouraged. If the director agrees with him, the employee is thanked.
Letter to pensioners
One of the worthy reasons for writing letters is when one of the employees stops working due to reaching retirement age. Especially if the citizen spent a significant amount of time at the enterprise.
Such letters not only express gratitude. They emphasize how much the specialist managed to realize himself professionally. Presenting gratitude is one of the last stages of personal career growth.
It is recommended to praise the pensioner for his personal and professional qualities. This is especially important given that the current employer is the last one capable of drawing up the document at all. At the end there is a thank you note for your personal contribution to the organization.
Letter of gratitude to an employee for many years of work
This type of thank you message is very important because it emphasizes the importance for the company of specialists who show their loyalty to the company not in words, but in deeds.
In this regard, the text should focus on the employee’s commitment to the goals of the organization and the results achieved over a long period of work.
As a rule, the letter is addressed to specialists who have worked in the organization for more than 5 years.
For such a letter the following wording can be used:
“Thank you for your many years of work in our organization. Thanks to your knowledge and skills, we were able to solve more than one complex problem related to the organization of production. Over the years of working together with you, we have managed to assemble a team of like-minded people, in which you are the undisputed leader and an example for other employees.”
back to menu ↑
Certificate or letter of gratitude: which is better?
Recreation and encouragement, work are areas that are organized differently by each company. Managers come up with not only financial and material types of rewards, they also add moral rewards to highlight special merits in relation to a specific specialist or an entire department.
Letters and certificates refer to intangible recognition of someone else's work and contribution. For both parties, the presentation of such documents is a positive event. But managers must choose one of the options.
They have a lot in common:
- They are used when rewarding specific employees, departments or entire organizations.
- They are drawn up unilaterally and do not involve any exchange of information.
- Recognition of merits and achievements is recorded in writing.
- For registration, letterheads and signs are used.
- Official papers, equally.
- But there are also differences. Certificates will be relevant in the following circumstances:
- Pedagogical indicators for working with students.
- Improving professional skills.
- Quality work done.
- Progress in all subjects.
- Success in your studies.
- Victory after participating in sports competitions.
Letters of gratitude are associated with personal contribution to the work of the enterprise, mutually beneficial partnership or cooperation. It is also associated with honest fulfillment of the terms of business contracts and a conscientious approach to work.
At what indicators is a thank you letter written to an employee?
Each entrepreneur uses various methods of stimulating staff in his work, aimed at increasing the achieved results . Current laws provide for various types of incentives. All incentive methods can be divided into two separate groups. The first group includes rewards that are of a material nature. These can be either cash payments or valuable gifts. The second category includes certificates of honor and letters of gratitude. Many managers of large companies are interested in non-material incentives. Such rewards allow you to distinguish a specific employee from the entire team and significantly increase the level of motivation of other employees.
As a rule, documents of gratitude are issued in the names of employees who have achieved high performance in their work activities.
The issuance of such an award may be timed to coincide with an event that is important for the company or the employee being awarded. Many companies prepare such letters for employees’ anniversaries. In some cases, gratitude is expressed in honor of a professional holiday. Current laws permit the issuance of such documents to employees retiring. Entrepreneurs can also use this method to mark the employee’s many years of work.
The considered method of incentives is used to motivate the employee to continue active work. Many experts advise using this method as often as possible. A letter of gratitude addressed to a retiring employee deserves special attention. This document is evidence of the gratitude of the company’s management for many years dedicated to their work. If you need to use this method of encouragement, you need to familiarize yourself with the basic rules for composing such letters. It is very important to indicate the specific merit of the employee that allowed him to receive this award.
Entering gratitude in work books
Acknowledgments for successful work allow information to be entered into work books. Recording such information is associated with a certain procedure. Management signs the order; before doing so, it is important to submit a petition.
It is written in free form, with the following mandatory information:
- Reasons for promotion.
- Company name.
- Position held.
- Full name of the citizen.
Mandatory attachment - documents on the basis of which the remuneration was introduced. E-11 and E-11a - forms of the order, which is drawn up by management.
How to write a thank you letter for cooperation
A sample text of gratitude for cooperation is presented below. This paper contains the same details as when writing business letters: Full name. person, position. They also put the employer’s signature, his position, initials and surname.
The peculiarity lies in the fact that they express words of gratitude and hope for continuing business relations in the future.
Additional recommendations
Real thank you letters have the following qualities:
- Information about invitations to further cooperation.
- Description of the details of the project the citizen was working on.
- Unique design.
- Exclusivity, absence of templates.
- Personal approach.
- Caring not about business interests, but about a specific person.
- Living language.
Letters of gratitude allow additions in the form of a business proposal, gifts, and other types of invitations.
