How to work two jobs officially and with entries in the work book

Last modified: January 2021

The idea of a part-time job often arises due to insufficient earnings from the main job, but sometimes a second job is associated with excess free time or a request from the employer. Be that as it may, the question arises whether it is possible to work two jobs officially, or whether such employment is illegal.

In fact, the law provides for varying degrees of employment without prohibiting the performance of duties for two or more employers. At the same time, registering a part-time job entails some nuances that everyone should remember.

general information

Is it possible to officially work two jobs? Yes, the modern Labor Code officially allows such actions and even calls them the special term “part-time work.” As part of this combination, you can perform work duties not in two, but even in three, four or more companies. The main requirement for this is compliance with the design rules. For the most part, they are set out in Chapter 44 of the Labor Code, namely in Article 282.

Several full-time jobs – is it permissible by law?

Based on the study of the norms of the Labor Code of the Russian Federation, working under a full-time employment contract in two organizations at once is impossible. If you do this in circumvention of the law, sooner or later the following violations may emerge:

rules for issuing and maintaining labor documents;
insurance regulations (pension and medical);
working time tracking;
use of false documents;
accounting irregularities, etc.

Each violation provides for a specific article of the civil labor and tax codes and the corresponding punishment.

Main nuances

When answering the question about whether it is possible to work two jobs officially, it is necessary to mention two main types of part-time work:

External. This involves working in different places.
Internal. This means working in the same organization, but in different positions.

Moreover, in each case, in order to classify a work activity as a combination, certain conditions must be met. They are expressed in:

Having a main place of work.
Performing additional duties in free time from the primary schedule.
Concluding an employment contract regulating another working relationship (mandatory).
Compliance with all social guarantees.
Availability of a liability agreement.

Types of part-time jobs

There are two types of part-time work:

Internal . When a person holds several positions in one enterprise. For example, a secretary at the main rate and a part-time teacher. Such an employee performs various labor functions in one company, and according to two separate employment contracts, which he concludes with the same legal entity. This option is optimal for both the employee and the employer. In addition, there is no need to collect a new package of documents, since the employer can make copies of the originals he has.
External . When he works for different organizations and performs similar work. For example, an accountant works simultaneously at two enterprises, that is, his jobs are not interconnected. Of course, the appearance makes it somewhat more difficult to find employment, and some difficulties may arise in receiving payments. So, the nuances of such combination will be discussed further.

Employment in a second job requires compliance with the following conditions:

availability of a main workplace;
duties at the second job are performed in free time from the main one;
the part-time worker has concluded an employment contract that regulates his rights and obligations.

Part-time work is prohibited

Official employment at two jobs may be prohibited for certain categories of citizens. Thus, these include minor citizens of our country (under 18 years of age). Among other things, such a ban will be relevant for everyone if they try to combine their main job with dangerous, difficult or even harmful types of work. Also, if you already work at such an enterprise, you should not try to find additional responsibilities for yourself.

Let's move on from general recommendations to specifics. If your main activity is driving a vehicle, part-time work will also be in the prohibited area for you. In addition, there is a whole list of professions that prohibit the performance of any additional work. These include:

Lawyers.
Judges.
Police officers and other law enforcement personnel.
Prosecutor's office employees.
Representatives of foreign intelligence.
Representatives of municipal authorities.
Members of the government (except for conducting scientific or teaching activities) and deputies.

Combination

In fact yes. This process is simply called part-time work. The Labor Code of the Russian Federation regulates the rules that must be observed when deciding to take such a step. However, as practice shows, not every employer will agree to officially hire a person part-time.

Why? All, again, due to the nature of work activity. Part-time work (Labor Code of the Russian Federation) is a form of part-time work. You cannot burden an employee who works in several places at the same time with responsibilities. For example, for adult citizens, the combination cannot take more than 4 hours a day. This is very little if you think about it. And for the employer, such a technique means huge losses.

In addition, please note that a part-time employment contract with you must be concluded. Moreover, you will have to make a corresponding entry about the combination in your work book. It turns out that you will be officially registered in several places, and from one of the employers you will receive some “discounts” required by law in relation to labor obligations.

Design Basics

Quite often, various pseudo-experts answer negatively to the question of whether it is possible to officially hold two jobs, citing Article 66 of the Labor Code, which contains information about the illegality of having two work books for one person. In fact, everything is much simpler. It is necessary to clarify that with part-time work, one type of activity is always considered the main one (initial work), and the other - additional. In the first case, the relationship is formalized through a work book, in the second - with the help of an employment contract, a mandatory clause of which is a note that the employee’s activities are carried out part-time.

Employment history

The fundamental document on the basis of which the total work experience is determined is the work book.

A work book is a standard document that contains information about an employee’s length of service. The book contains: personal data of its owner; professions and specialties in which he worked; places of work; beginning and end of the employment contract; even information about rewards for success in work.

How many work books are required?

The law does not have clear requirements for the number of books, but by default it is generally accepted that there is one. Since all the data about a person’s work history is entered into it, it turns out that more is not needed. But then comes exactly that case, which is an exception to the rule, and you have to do a second one.

Here we should highlight those cases in which a second copy is issued:

There are cases when a document certifying work experience is lost and the employee is given a new one at a new place of work. Time passes and it turns out that the book has been found. Thus there were two of them. But for the employer, it makes no difference how many books there are: all the same, all the data is entered into only one of them.
Another case of obtaining a second work book arises from certain life circumstances . Such moments are the previous place of work, which will negatively affect the employee’s current career. In this case, the book can be hidden according to the law: you tell the employer that the book is lost and you issue another one. For payments based on pension experience, two work books will be taken into account. There is one “but” - this is that the statement about the loss of the labor document will be transferred to the tax office. You may have to talk to the organization where the information about the loss will be transferred. This will only lead to the fact that the old book will be taken into account and the counting of the working experience of the new one will begin.

Nuances of part-time design

Now that you know whether it is officially possible to work two jobs, you need to clarify additional nuances of combining. First of all, you need to agree on the schedule officially permitted by the Labor Code. Thus, a citizen is allocated no more than 4 hours a day for additional work, provided that before this the employee performed his direct job duties during a full shift. A day off (if it falls between Monday and Friday at your main job) can be used for part-time work in full.

Another limitation does not apply to the duration of work per day, but to its total duration. Thus, the additional load drawn up under the contract must necessarily be limited by a time frame, that is, the document must indicate its validity period. However, it should be noted that indefinite employment contracts can also be issued for combinations. In this case, their termination is carried out at the initiative of one of the parties or by their general agreement.

Changing a part-time job to a main job

Sometimes circumstances develop in such a way that additional employment is the main source of income, or the main job for some reason no longer suits you. These types of employment can be swapped or, if the main job is eliminated or a layoff occurs, it can be “converted” into part-time employment.

This requires the will of the person himself and his superiors, since changes to the employment contract can only be made with the consent of the parties (Article 72 of the Labor Code of the Russian Federation).

Options for legal re-registration may vary.

Translation . Possible if the employee additionally worked internally (in the same organization). A simple transfer to another structural unit is formalized. This method is not suitable if a person quits his main job and wants to convert it into an additional one.
Additional agreement . Since the terms of the employment contract change, it is legal to conclude an additional agreement on new conditions. To conclude it, you need an order (or instruction) from the new employer to change the employee’s status.

IMPORTANT! When changing job statuses, this information must be reflected in the work book(s).

Algorithm for hiring additional work

How to work two jobs officially? What documents must be provided to register a part-time job? When going to a second job, do not forget to take with you the main identification document (passport), an education diploma confirming your qualifications and specialty, as well as a certificate from the place of your main job, which contains information about the conditions of its implementation and specifics. Please note that this list of documents is general; the local HR department may well ask you to provide other necessary information. Thus, males are always asked to provide military registration documents; a certificate of pension insurance is often useful. As for the work book, its presence for re-registration is not mandatory, since it is stored directly at the main job.

The next step is the signing of an employment contract with a note about part-time work, on the basis of which the HR department issues an order for hiring, and then creates a personal card for each such employee.

Required documents

To apply for a second job according to the law, you need the same documents as usual:

passport;
diplomas, certificates of education, certificates;
other papers required for admission to the chosen position.

There is no work book on this list. It would be prudent to provide a copy or an extract of it to inform new management of the availability of the main activity. But it is not customary to make any entries in it during the second service in Russia, although it is not prohibited. Often, in a part-time position, only a work contract is signed without being included in the employment contract.

However, for some, the question is relevant: is it possible to work independently by having two workbooks? The law does not prohibit having two such documents in hand. For example, if the first one was lost, a duplicate was created for it, and then the original was found, there is no need to submit an extra copy for cancellation. Moreover, it remains valid because it contains important data about past activities. But the direct use of two books at once on different services implies concealment of the real state of affairs, and therefore can lead to unpleasant revelations of fraud.

The punishment for manipulating two work books in 2021 consists of a small monetary fine plus dismissal. However, it is easier to pay a fine than to deal with time with the pension and tax authorities, who may not want to calculate the length of service using a work book that is more beneficial to its holder. Then you will have to work hard to prove what happened.

Employee rights at additional work

Is it legal to work two jobs officially and what rights does an employee have at his second, additional job? In the area of rights and obligations, part-time activities are no different from the main one. Thus, an employee can always count on regularly receiving payment for the actions he performs.

In addition, he can also receive allowances and various bonuses, if any are provided for by the company's regulations. We should not forget about social guarantees; they also remain unchanged and are regulated by the Labor Code. When working part-time, you have the right to receive paid leave in each company.

However, this issue still has its own additional nuances. Thus, allowances and guarantees for workers in the Far North are provided for the main job and do not apply to additional work.

If an employee is sick or going on maternity leave, he can take advantage of social benefits in both companies. This point is determined by Federal Law No. 255 (Article 13, paragraph 2). In this case, sick leave in the prescribed form must be provided to each employer.

Is there a penalty for the second book?

Many people have two work books and calmly continue to work. Taking advantage of the opportunity to write a statement about the loss, people create a second document. The main thing here is to comply with the law . If you reported it missing, but you keep the second one at home and don’t use it, this is one option. And if you are registered in one place and receive a salary there, and at the same time, using another book, you get another job, then this case can be classified as fraud.
Having two work books will lead to communication with the tax service. When preparing documents for a new employee, the employer checks the work record book. Whether the main book is missing or the second book is present, the fact itself forces you to report it to the tax authorities. If all taxes are paid for a person, then any deviation (illegal actions) in his work path entails the attention of the tax service.
In reality, things are not so scary. There is no responsibility for the owner of two work books. You won't be able to evade taxes either. Does it happen that a fine is imposed ? Yes, sometimes. But this doesn't happen often.
The main problem arises closer to retirement. You will have to prove the correct accrual of work experience. This does not threaten serious problems, but loss of nerves and time is guaranteed.

About additional entry in the labor record

Is it possible to officially work two jobs and still make all the entries in the work book? Yes, this is also possible - directly at the request of the employee. Even if you work for more than two companies, this can be recorded in an official document. Moreover, all of them will be carried out by personnel officers at the main place of work. To enter information, you must provide certificates from companies that will contain information about the duties performed and their nature.

Is it possible to get two jobs officially? Now you know the answer to this question. However, in pursuit of financial resources, you should still be extremely careful and not forget about your own health. Remember: significant stress can worsen your condition and reduce physical and mental activity.

Design options

Working two jobs requires sequential registration - first at the main place, then for a part-time job. Thus, it is impossible to get two main jobs at once.

The first full-time hire involves using the standard scheme:

The company signs an employment contract with the employee, which sets out his employment and terms of cooperation.
The employee is introduced to the duties, which is confirmed by a signature on familiarization.
The personnel service issues an order for admission to the staff.
An entry about the appointment is made in the work book (if available), and the document is accepted for storage until the moment of dismissal. In the absence of a labor document, the HR department handles its initial registration.

The main difference in subsequent admission to an additional workplace is the absence of the need to submit a work book. The employee is required to provide a minimum package of papers: a passport, diploma or other document confirming the level of education, a certificate from the first employer indicating the nature of the employee’s activities.

As when applying for the first place of employment, the citizen signs an agreement (indicating part-time work) and becomes familiar with the list of actions to be performed. Next, the personnel service is engaged in issuing the order, without requiring the part-time worker to transfer the work book for storage.

Sometimes an enterprise keeps a part-time employee's employment package, but an employment package is not required. This happens when an employee of an organization takes a part-time job within the same company.

In total, the Labor Code of the Russian Federation provides for 2 options for part-time work:

Internal. When the current employer offers to take on additional workload with other duties. The procedure for hiring an internal part-time worker does not involve any problems, since all the necessary documents are already stored at the enterprise, and the services are only required to issue a personnel order and agree on new additional responsibilities.
External. If an employee is looking for additional income outside the main enterprise, the host company registers a part-time worker in strict accordance with the legal procedure. For a new employer, additional documents will be required, including a certificate from the main place.

Do not underestimate the importance of official registration when you intend to take on a part-time job, since a part-time job is subject to the same social norms as at your main place of work.

What does the contract provide?

It has already been said that part-time work requires the signing of an agreement. This is a mandatory process. Without it, your part-time job will have no legal basis.

A part-time employment contract provides the employee with all legal rights provided for at the main place of work. That is, a social package, paid leave, sick leave, lunch, bonuses, and so on - all this must be provided to you. Otherwise, the employer is violating your rights. And you can calmly file a complaint against him.

It turns out that part-time work is only harmful for the employer. But in relation to employees, this technique is very suitable. That is, a citizen will work less on a part-time job, receive a certain salary (usually calculated by the hour) and a variety of bonuses and bonuses due at the main job. Very comfortably.