How to find out a disease by code on a sick leave certificate?

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Published: 06/10/2016

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The sick leave certificate provides for the inclusion of many types of codes, and both health workers and accountants or personnel officers of organizations must enter the codes.

Understanding the codes is not as difficult as it seems at first , you just need to know where to find the necessary information.

• Why is coding needed?
• How to read codes?
• Codes of dangerous diseases Socially significant
• Dangerous
• String "other"

general information

What does sick leave mean? With the help of a sick leave certificate, an illness, injury or other physiological problem of an employee is registered. The form is sometimes called differently - a sheet of temporary incapacity for work. It is allowed to be prescribed only by doctors who have passed a special check by the FSS. An employee can count on payments if the form was correctly filled out and submitted to the enterprise administration within the established time frame.

For a long time now, a single standardized form has been used to fill out sick leave. In 2011, a reform was carried out in this area, the forms began to look slightly different, and new rules for filling out were introduced. Disease codes have become strictly mandatory.

Is the diagnosis written on the sick leave certificate? The diagnosis and cause of disability are now indicated using two special digital designations. The first is the national designation of the cause (01,02,03), the second is the international form of recording the disease according to the ICD-10 system.

Primarily, the reform was carried out to avoid cases of fraud associated with sick leave payments. That's why there's honey in everything. Institutions forms are received directly through FSS branches. The sheets are marked with serial numbers, so it becomes much easier to track illegal fraud. In addition, new sheets of paper are protected with watermarks, micro-text and some other methods.

It is best to fill out the sheet using printed media, as well as a black pen. Entries must be placed exactly within the boundaries of the cells and frames. Such accuracy is necessary so that the form can be processed by a computer - electronic reading is quite sensitive and demanding. The physician must not cross out, sign, or otherwise change the completed form.

Sample of a completed sick leave certificate:

If you need to change information, you should take a new sheet. The employer has the right to make mistakes and make corrections to the records, but this is highly undesirable. Corrections are written on the back of the sheet, incorrect data is crossed out.

Then you should sign and date it, recording the fact of the corrections. We also recommend that you read the article “Errors when filling out sick leave”, from which you will learn about inaccuracies that FSS employees will not pay attention to.

The form must be filled out by two people: the doctor and the employer. The doctor is responsible for completing sections 1 and 3. The employer, in turn, is for the second. It should be taken into account that the FSS carries out quality control and conducts random checks. In the future, the Foundation plans to switch completely to an electronic sick leave system, which will further simplify the control task.

When registering/using sick leave, you should rely on the Tax, Labor and Administrative Code. In addition, important documents are Federal Laws N212, N125, N255. In any unclear cases, you should contact the FSS department for advice.

On the back side of the sheet you can always find instructions for filling out, as well as a decoding of all codes.

Registration procedure

There are three people involved in registration: the doctor, the employer and the employee. An employee becomes ill and goes to a medical facility. The doctor must diagnose the patient's disease and health condition. Based on this, the doctor determines the duration of sick leave and enters it into the form. To do this, use the corresponding unified codes (detailed explanation below). Then he indicates the following information about the patient:

• FULL NAME;
• Date of Birth;
• Floor;
• Name of the enterprise - according to the patient, no special documents are required. If the employer is an individual entrepreneur, then enter the full name of the individual. employer person.

If you made a mistake in spelling the name of the company, then do not rush to the hospital to get a new document, just read the article “If there is a mistake in the name of the organization on the sick leave certificate.”

The doctor must also indicate the name, address and registration number of his medical institution. After this, the sheet should be signed and stamped. If the attending physician is engaged in private practice, then he similarly indicates his full name and register. number.

The employee takes the form completed by the doctor to the administration at the place of work. The employer fills out information regarding payment calculations and information about his company:

• Name of organization - 29 cells are allocated, one empty cell must be left between words;
• Type of work (main or part-time);
• Registration number in the Social Insurance Fund (enterprise);
• Subordination code;
• Employee number (identification);
• Fear. number;
• Payment terms;
• Fear. employee experience;
• Avg. earnings;
• Full name of the head. accountant and company manager;
• Amount of payments - indicate three amounts: from the employer, from the Fund and the final amount (due to the employee).

In addition, the data necessary for the tax authorities is recorded. Every year, tax reports (2-NDFL) must be prepared for all employees. On sick leave, the tax code is always 2300. The benefit is not taxed, although formally it is classified as income. A 2-NDFL certificate is sometimes required for an employee to get a loan; it may be necessary in a new workplace. The employee always has the opportunity to check the correctness of payments.

Explanation of the fields on the sick leave:

The employee is also a participant in the registration process, but he practically does not fill out anything. All he needs to do is consult a doctor in a timely manner and obtain a certificate of incapacity for work. Then it is necessary (within compliance with the deadlines) to provide the completed form at the place of work.

Sick leave for Belarus 2021

The issuance of sick leave is also strictly regulated. Improper completion will result in denial of benefits. In this case, you will have to correct the deficiencies or obtain a duplicate sick leave from a medical institution.

The state hopes that the introduction of electronic sick leave will eliminate the risk of using fake sick leave, as well as simplify document flow. An additional plus: the employee can track the process of issuing sick leave in real time, as well as check the calculation of benefits - whether the employer correctly indicated the average salary, length of service, and make sure that everything is correct.

Codes

Special digital codes are used to record information describing the nature (diagnosis, disease, cause) and duration of disability. Codes can be two-digit or three-digit (starting from zero). Using such a flexible system, all reasons for incapacity/sick leave are coded. There are 15 main causes of disability (illness), let's figure out what the codes on the sick leave mean, what disease and diagnosis is hidden behind it, and let's decipher them:

• “01” - disease, the most common case, especially during influenza epidemics;
• “02” - domestic injury, that is, damage to the body received outside of work/workplace;
• “03” - quarantine, indicates the need for quarantine, typical for infectious diseases, for example, tuberculosis;
• “04” is a work injury, but the correct name would be “work accident”;
• “05” - the onset of disability due to pregnancy and childbirth;
• “06” - prosthetics, which (for medical reasons) can only be performed in a hospital;
• "07" - prof. disease, as well as exacerbation of prof. diseases, especially typical for industries with hazardous conditions;
• “08” - medical procedures in hospitals and sanatoriums;
• “09” - disability due to the need to care for a sick family member (for example, a disabled person);
• “10” - poisoning, as well as other conditions;
• “11” is a disease from the list of social services. significant diseases, the list is approved by Government Decree N715. These include, in particular, tuberculosis, hepatitis, HIV, diabetes, oncology;
• “12” - the reason is the illness of a child under 7 years old, the need for additional care;
• “13” - caring for a disabled child;
• “14” - cancer in a child or a post-vaccination complication;
• “15” – HIV infection in a child.

You will find more detailed information on filling out a certificate of incapacity for work due to a child’s illness in the article “Issuing sick leave for child care.” In addition, you may be interested in the article “Sick leave to care for a relative.”

Points “14” and “15” are noted on the form only with the consent of the insured person (employee).

After the code “15”, three-digit designations begin (the first is “017”), they are indicated next to the above two-digit ones. They are incremental in nature, giving more detail if needed, and they start with the number “0.” There are five such designations in total:

• “017” - indicate if the treatment took place in a special facility. sanatoriums;
• “018” - undergoing sanatorium-resort treatment due to an industrial injury;
• “019” – treatment in a clinic at a university/institute;
• "020" - additional holiday for labor and finance;
• “021” - noted if the disease/injury was caused by alcohol and drug use.

Thus, correlating the reason with the established list, the doctor enters the reason on the form. For example, if a woman is on sick leave due to BiR and has received additional leave for this reason, the form will indicate the codes “05” and “017”.

Then, in the lines “Other” and “Violation of the regime”, the code again becomes two-digit. Let's figure out what some of the codes in the "Other" section mean:

• “31” - noted if the employee continues to be sick;
• “32” - the employee was assigned a disability;
• “34” — death (in this case: the reason for the end of sick leave);
• “36” - the patient arrived (at the appointment) healthy and able to work.

In addition to codes for causes of disability, there are so-called ICD (International Classification of Diseases) codes. The latest version is ICD-10, the tenth edition of this classification. The doctor on sick leave also notes the disease according to the ICD system. There are 22 classes of diseases in total. They are designated from "A00" to "Z100". The ICD is already completely medical information.

If the doctor made a mistake when filling out the codes, then he must take a new, blank form. He is not allowed to cross out, sign or make changes.

Decoding the diagnosis on sick leave in the Republic of Belarus according to f 16chn 80

ORDER OF THE MINISTRY OF HEALTH OF THE REPUBLIC OF BELARUS December 7, 2001 No. 271

ABOUT ENCRYPTION OF DIAGNOSIS OF DISEASES AND OTHER CAUSES OF DISABILITY IN CERTIFICATES OF DISEASES

Resolution of the Ministry of Statistics and Analysis of the Republic of Belarus dated June 1, 2001 No. 31 approved state statistical reporting in form No. 16-VN “Report on the causes of morbidity in the employed population with temporary disability” (National Register of Legal Acts of the Republic of Belarus, 2001

, No. 62, 8/6253) I ORDER: 1. To approve the Explanations on the coding of diagnoses of diseases and other causes of disability in certificates of incapacity for work according to the appendix. 2.

To the heads of health departments (health protection) of regional executive committees, the Chairman of the Health Committee of the Minsk City Executive Committee, heads of republican health care institutions: 2.1.

ARVI, etc.

What does disease code 01 mean on a sick leave certificate?

The diagnosis of the disease on the sick leave is coded according to the national and international system. Disease code 01 refers to the national coding system. This code means Disease.

This is the most common code; infectious colds, acute respiratory viral infections, and seasonal colds are encrypted under it.

How is sick leave paid for with disease code 01?

When calculating benefits for temporary disability due to general illness, they are guided by the mandatory condition of social insurance of the employee's health, since payments for temporary disability are provided from the compulsory insurance fund.

When calculating take:

• Average earnings for the last two years, and the amount should not exceed the established insurance base.

This line also includes personal income tax issued for child care during the period of sanatorium-resort treatment and treatment of the child in rehabilitation centers.

Line 66 “Care for a child under 3 years of age and a disabled child under 18 years of age due to the illness of the mother (another caregiver).”

Line 67 “Exemption from work due to quarantine and bacteria carriers” takes into account personal exemptions issued to employees of food and similar enterprises if they have had contact with infectious patients or are bacteria carriers.

Line 68 “Vacation in connection with sanatorium-resort treatment without treatment in an anti-tuberculosis sanatorium, follow-up treatment in sanatorium rehabilitation departments” takes into account the LN issued to certain categories of citizens for sanatorium-resort treatment, as well as for travel to and from the sanatorium.

Subordination codes are assigned to insurance organizations by the Social Insurance Fund.

More information about filling out a certificate of incapacity for work can be found in Order of the Ministry of Health and Social Development of Russia dated June 29, 2011 N 624n.

Thus, coding is a convenient means of providing information about the reasons for the deterioration of workers’ health on sick leave, which in turn is necessary for calculating social benefits.

With their help, personnel services receive all the basic information about the events that affected the health and caused the person’s disability.

buhdzen.ru

Let's look at what disability codes exist
on sick leave , as well as their meaning and designation.
Depending on various criteria, modern dangerous diseases are divided into two main types:

1. Socially significant diseases.
2. Diseases that carry a clear danger not only for the patient, but also for the people around him.

Socially significant diseases include:

• tuberculosis. Codes - A15-A19;
• genital infections - A50-A64;
• hepatitis B and C - B16-B18;
• HIV infection - B20-B24;
• dangerous mental disorders - F00-F99, etc.

Dangerous human diseases include the following:

• anthrax - A22;
• plague - A20;
• sexual infections - A50-A64 and other diseases.

Other information on the sick leave certificate

In addition to the main and additional codes, the sick leave may contain other important information, which is also presented in the form of a code.

In subsequent years (1864, 1874, 1880, 1886), the classification was revised - additions and changes were made.

In 1893, the Bertillon Classification was adopted in Chicago after Jacques Bertillon (France), who led the preparation of the classification. It was also called the International List of Causes of Death. It laid the foundation for the classification that is now known as the International Classification of Diseases (ICD). Since 1893, the classification has been revised approximately every 10 years.

The current classification is the 10th revision. It was approved by the International Conference on the Tenth Revision of the ICD in 1989 and adopted in May 1990 by the Forty-third World Health Assembly. It has come into use in WHO member states since 1994, and since 1999 in Russia.

The release of ICD-11 is delayed, but work on its preparation is ongoing.

The second is a combination of letters and numbers that give a more accurate idea of ​​it.

Thus, disease codes on a sick leave certificate can be either generalized or detailed. Generalized codes 01 and 11 are used to indicate the reasons for the inability to perform work.

Codes are also used when sick leave is issued for caring for a sick family member (including children).

The features of this filling are shown in the figure:

Mostly doctors provide information about codes. However, the calculation codes and subordination codes are indicated by the employer.

Calculation codes are understood as digital designations for calculating insurance experience.

Homeland and this fact was recorded on the sick leave. Then he got sick again or had a complication while abroad.

Disease codes are universal, and a foreign specialist will be able to figure it out.

In addition, they reduce the likelihood of error. With a small number of characters it is small.

Classification and decoding of disease codes on sick leave

Two classifications are used in sick leave - this is the classification of sick leave and the classification of diseases.

The first is used constantly, since it refers to the reasons why the employee was not at work and which are related to illness.

It indicates the legal grounds for absence, calculation of benefits, etc.

The codes included in it are considered disability codes.

Attention

The decoding can be found in the relevant Order of the Ministry of Health of the Russian Federation.